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#1
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Page numbers and line number problem
Our office recently upgraded to Word 2003. We are having problems with the
set up of pleading paper that has line numbers and page numbers. The page numbers are set up in the footer and ideally, we do not want page one to show. The line numbers are set up in a text box in the left margin [viewable only when you open the header/footer. When we uncheck the box so that the first page does not show, the line numbers on the first page also disappear. Any ideas or thoughts on how we can set this template up so that this does not happen? |
#2
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Page numbers and line number problem
It's best not to use the "Different First Page" option with pleadings.
That is because (as you have discovered) headers and footers are linked in Word, and the pleading line numbers are part of the header. When you select "Different First Page," Word blanks out the first-page footer, but it blanks out the first-page header, as well -- and there go your line numbers. What you need to do instead is put a section break at the bottom of the first page, unlink the first section of the document (i.e., the first page) from the second section of the document (i.e., every page after the first), and then create a footer in the second section that includes page numbers. To insert a section break, position the cursor toward the bottom of page one (preferably after you've typed the text of the document), then click Insert Break Section Break, Next Page, OK. If the resulting page break bumps things down too far on the second page, you can use the backspace or delete key to make adjustments -- just be careful not to delete the section break. (It's easier to see the section break if you change, temporarily, from Print Layout view to Normal view.) After inserting the section break, click View Header and Footer. Navigate to the footer for Section 2, and locate the "Unlink" button on the Header/Footer toolbar. Click that button to unlink the two footers. When you do, the "Same as Previous" label in the Section 2 footer should disappear. Create your footer in Section 2, then close out of the footer editing screen. That should do the trick. Regards, Jan Jan Berinstein CompuSavvy Computer Training & Consulting Southern California tspitzig wrote: Our office recently upgraded to Word 2003. We are having problems with the set up of pleading paper that has line numbers and page numbers. The page numbers are set up in the footer and ideally, we do not want page one to show. The line numbers are set up in a text box in the left margin [viewable only when you open the header/footer. When we uncheck the box so that the first page does not show, the line numbers on the first page also disappear. Any ideas or thoughts on how we can set this template up so that this does not happen? |
#3
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Page numbers and line number problem
A section break in material that would otherwise flow continuously is a Bad
Idea. "Different first page" *is* the way to go. Just copy the text box containing the line numbers from the Header and paste it into the First Page Header. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... It's best not to use the "Different First Page" option with pleadings. That is because (as you have discovered) headers and footers are linked in Word, and the pleading line numbers are part of the header. When you select "Different First Page," Word blanks out the first-page footer, but it blanks out the first-page header, as well -- and there go your line numbers. What you need to do instead is put a section break at the bottom of the first page, unlink the first section of the document (i.e., the first page) from the second section of the document (i.e., every page after the first), and then create a footer in the second section that includes page numbers. To insert a section break, position the cursor toward the bottom of page one (preferably after you've typed the text of the document), then click Insert Break Section Break, Next Page, OK. If the resulting page break bumps things down too far on the second page, you can use the backspace or delete key to make adjustments -- just be careful not to delete the section break. (It's easier to see the section break if you change, temporarily, from Print Layout view to Normal view.) After inserting the section break, click View Header and Footer. Navigate to the footer for Section 2, and locate the "Unlink" button on the Header/Footer toolbar. Click that button to unlink the two footers. When you do, the "Same as Previous" label in the Section 2 footer should disappear. Create your footer in Section 2, then close out of the footer editing screen. That should do the trick. Regards, Jan Jan Berinstein CompuSavvy Computer Training & Consulting Southern California tspitzig wrote: Our office recently upgraded to Word 2003. We are having problems with the set up of pleading paper that has line numbers and page numbers. The page numbers are set up in the footer and ideally, we do not want page one to show. The line numbers are set up in a text box in the left margin [viewable only when you open the header/footer. When we uncheck the box so that the first page does not show, the line numbers on the first page also disappear. Any ideas or thoughts on how we can set this template up so that this does not happen? |
#4
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Page numbers and line number problem
Sorry, I disagree.
The line numbers aren't contained in a text box. They're in a frame. That's how the Pleading Wizard sets them up. If in fact the frame containing the line numbers (and preserving the spacing, which is determined by the Pleading Wizard based on the font used, the top and bottom margins, and the number of lines required for the particular jurisdiction) can be pasted into ONLY the first page header, I would appreciate step-by-step instructions on how to accomplish that. It does not work in my sample pleading. Jan Suzanne S. Barnhill wrote: A section break in material that would otherwise flow continuously is a Bad Idea. "Different first page" *is* the way to go. Just copy the text box containing the line numbers from the Header and paste it into the First Page Header. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... It's best not to use the "Different First Page" option with pleadings. That is because (as you have discovered) headers and footers are linked in Word, and the pleading line numbers are part of the header. When you select "Different First Page," Word blanks out the first-page footer, but it blanks out the first-page header, as well -- and there go your line numbers. What you need to do instead is put a section break at the bottom of the first page, unlink the first section of the document (i.e., the first page) from the second section of the document (i.e., every page after the first), and then create a footer in the second section that includes page numbers. To insert a section break, position the cursor toward the bottom of page one (preferably after you've typed the text of the document), then click Insert Break Section Break, Next Page, OK. If the resulting page break bumps things down too far on the second page, you can use the backspace or delete key to make adjustments -- just be careful not to delete the section break. (It's easier to see the section break if you change, temporarily, from Print Layout view to Normal view.) After inserting the section break, click View Header and Footer. Navigate to the footer for Section 2, and locate the "Unlink" button on the Header/Footer toolbar. Click that button to unlink the two footers. When you do, the "Same as Previous" label in the Section 2 footer should disappear. Create your footer in Section 2, then close out of the footer editing screen. That should do the trick. Regards, Jan Jan Berinstein CompuSavvy Computer Training & Consulting Southern California tspitzig wrote: Our office recently upgraded to Word 2003. We are having problems with the set up of pleading paper that has line numbers and page numbers. The page numbers are set up in the footer and ideally, we do not want page one to show. The line numbers are set up in a text box in the left margin [viewable only when you open the header/footer. When we uncheck the box so that the first page does not show, the line numbers on the first page also disappear. Any ideas or thoughts on how we can set this template up so that this does not happen? |
#5
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Page numbers and line number problem
Okay, I was able to copy the paragraph symbol in the Header and paste
it in place of the paragraph symbol in the First Page header. That seemed to copy the vertical pleading lines, line numbers, and firm name. If in fact I can get that to work reliably on my clients' pleadings, I will recommend that method (using Different First Page) rather than the method that relies on a section break. Thanks for pointing me in the right direction, albeit a bit brusquely. Jan |
#6
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Page numbers and line number problem
FWIW, it is possible to copy the frame itself, but the method you used also
works. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... Sorry, I disagree. The line numbers aren't contained in a text box. They're in a frame. That's how the Pleading Wizard sets them up. If in fact the frame containing the line numbers (and preserving the spacing, which is determined by the Pleading Wizard based on the font used, the top and bottom margins, and the number of lines required for the particular jurisdiction) can be pasted into ONLY the first page header, I would appreciate step-by-step instructions on how to accomplish that. It does not work in my sample pleading. Jan Suzanne S. Barnhill wrote: A section break in material that would otherwise flow continuously is a Bad Idea. "Different first page" *is* the way to go. Just copy the text box containing the line numbers from the Header and paste it into the First Page Header. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... It's best not to use the "Different First Page" option with pleadings. That is because (as you have discovered) headers and footers are linked in Word, and the pleading line numbers are part of the header. When you select "Different First Page," Word blanks out the first-page footer, but it blanks out the first-page header, as well -- and there go your line numbers. What you need to do instead is put a section break at the bottom of the first page, unlink the first section of the document (i.e., the first page) from the second section of the document (i.e., every page after the first), and then create a footer in the second section that includes page numbers. To insert a section break, position the cursor toward the bottom of page one (preferably after you've typed the text of the document), then click Insert Break Section Break, Next Page, OK. If the resulting page break bumps things down too far on the second page, you can use the backspace or delete key to make adjustments -- just be careful not to delete the section break. (It's easier to see the section break if you change, temporarily, from Print Layout view to Normal view.) After inserting the section break, click View Header and Footer. Navigate to the footer for Section 2, and locate the "Unlink" button on the Header/Footer toolbar. Click that button to unlink the two footers. When you do, the "Same as Previous" label in the Section 2 footer should disappear. Create your footer in Section 2, then close out of the footer editing screen. That should do the trick. Regards, Jan Jan Berinstein CompuSavvy Computer Training & Consulting Southern California tspitzig wrote: Our office recently upgraded to Word 2003. We are having problems with the set up of pleading paper that has line numbers and page numbers. The page numbers are set up in the footer and ideally, we do not want page one to show. The line numbers are set up in a text box in the left margin [viewable only when you open the header/footer. When we uncheck the box so that the first page does not show, the line numbers on the first page also disappear. Any ideas or thoughts on how we can set this template up so that this does not happen? |
#7
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Page numbers and line number problem
FWIW, it is possible to copy the frame itself, but the method you used also
works. Also, what you consider brusque, I consider succinct. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... Okay, I was able to copy the paragraph symbol in the Header and paste it in place of the paragraph symbol in the First Page header. That seemed to copy the vertical pleading lines, line numbers, and firm name. If in fact I can get that to work reliably on my clients' pleadings, I will recommend that method (using Different First Page) rather than the method that relies on a section break. Thanks for pointing me in the right direction, albeit a bit brusquely. Jan |
#8
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Page numbers and line number problem
Suzanne,
The reason it was preferable to copy the paragraph symbol was that there were other "objects" that needed to show up in the first-page header, as well -- the double lines on the left-hand side of the pleading and the firm name. (You're right that the line numbers were contained in a text box; for some reason the text box toolbar hadn't been popping up when my cursor was within the frame, so I assumed it was not, in fact, a text box.) Copying the frame alone didn't bring the other objects along. Also, when I tried to paste the frame, it was difficult to get it in exactly the right spot. Copying the paragraph symbol seemed to put everything where it needed to be. I'm sorry if I reacted negatively to your original reply to my post, but calling something a "Bad Idea" can, and did, come across as brusque (rather than succinct). Perhaps you intended it to be humorous. It's easy to misinterpret these things. In any case, I do agree with you that inserting a section break was a rather inelegant solution, and that yours works better. I will recommend the more elegant method to my clients. Jan |
#9
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Page numbers and line number problem
Actually, Jay Freedman usually describes something as a Bad IdeaT (hope that
trademark symbol comes through), and yes, it's meant to be jocular. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... Suzanne, The reason it was preferable to copy the paragraph symbol was that there were other "objects" that needed to show up in the first-page header, as well -- the double lines on the left-hand side of the pleading and the firm name. (You're right that the line numbers were contained in a text box; for some reason the text box toolbar hadn't been popping up when my cursor was within the frame, so I assumed it was not, in fact, a text box.) Copying the frame alone didn't bring the other objects along. Also, when I tried to paste the frame, it was difficult to get it in exactly the right spot. Copying the paragraph symbol seemed to put everything where it needed to be. I'm sorry if I reacted negatively to your original reply to my post, but calling something a "Bad Idea" can, and did, come across as brusque (rather than succinct). Perhaps you intended it to be humorous. It's easy to misinterpret these things. In any case, I do agree with you that inserting a section break was a rather inelegant solution, and that yours works better. I will recommend the more elegant method to my clients. Jan |
#10
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Page numbers and line number problem
Hmm, looks like I don't have any better luck with the „¢ (trademark symbol)
than Jay does. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Suzanne S. Barnhill" wrote in message ... Actually, Jay Freedman usually describes something as a Bad IdeaT (hope that trademark symbol comes through), and yes, it's meant to be jocular. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jan Berinstein" wrote in message ups.com... Suzanne, The reason it was preferable to copy the paragraph symbol was that there were other "objects" that needed to show up in the first-page header, as well -- the double lines on the left-hand side of the pleading and the firm name. (You're right that the line numbers were contained in a text box; for some reason the text box toolbar hadn't been popping up when my cursor was within the frame, so I assumed it was not, in fact, a text box.) Copying the frame alone didn't bring the other objects along. Also, when I tried to paste the frame, it was difficult to get it in exactly the right spot. Copying the paragraph symbol seemed to put everything where it needed to be. I'm sorry if I reacted negatively to your original reply to my post, but calling something a "Bad Idea" can, and did, come across as brusque (rather than succinct). Perhaps you intended it to be humorous. It's easy to misinterpret these things. In any case, I do agree with you that inserting a section break was a rather inelegant solution, and that yours works better. I will recommend the more elegant method to my clients. Jan |
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