A Microsoft Word forum. Microsoft Office Word Forum - WordBanter

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » Microsoft Office Word Forum - WordBanter forum » Microsoft Word Newsgroups » Page Layout
Site Map Home Register Authors List Search Today's Posts Mark Forums Read Web Partners

Stopping word split lines over pages



 
 
Thread Tools Display Modes
  #1  
Old January 12th 10, 04:04 PM
sam.o sam.o is offline
Junior Member
 
First recorded activity by WordBanter: Jan 2010
Posts: 3
Default Stopping word split lines over pages

Hi All,

I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy.

I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g:

SAM
Hello There how are you?

JOHN
I'm fine thanks... How was your day?

SAM
Good... (etc. etc.)

What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page...

At the moment I'm getting a lot of this:

SAM
Hi There how are you?

JOHN
--NEW PAGE---
I'm fine thanks... How was your day?


And also some of this:

SAM
Hello there - line one blah blah
--NEW PAGE--
line continues

JOHN
etc. etc.

---

Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks.

Thank You,

Sam
Ads
  #2  
Old January 12th 10, 09:32 PM posted to microsoft.public.word.pagelayout
Herb Tyson [MVP]
external usenet poster
 
Posts: 2,936
Default Stopping word split lines over pages

Well, assuming you're working with paper (rather than an online script),
each page has a finite length. So, the page is going to have to break
somewhere. To a certain extent, you might be able to handle some of it using
the Keep with Next paragraph setting.

However... if I were doing this, I probably use a table (with borders turned
off), where the character's name and line appear within the same row, and
with "Allow row to break across pages" turned OFF. This would guarantee that
any given character's line would appear on the same page as the character's
name. Of course, if you're like Shakespeare and have some long soliloquies,
it might not be possible all the time.

To convert an existing 300+ page script--after making a backup copy--I would
use an otherwise-unused character as the row separator (using find/replace
to insert before each character's name), then convert the text to a
one-column table with one row for each character's sequential set of lines.


Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com


"sam.o" wrote in message
...

Hi All,

I wonder whether you knowledgeable folk can help me... I'm really stuck
with this one and it's driving me slightly crazy.

I'm re-typing/ editing a theatre script in word. It's formatted so that
the Character's name who is speaking is on one line and then directly
below is there dialogue. There is then 2 line breaks before the next
section of dialogue... E.g:

SAM
Hello There how are you?

JOHN
I'm fine thanks... How was your day?

SAM
Good... (etc. etc.)

What I want to stop work from doing is splitting the Character's name
and the line or a series of lines over a page...

At the moment I'm getting a lot of this:

SAM
Hi There how are you?

JOHN
--NEW PAGE---
I'm fine thanks... How was your day?


And also some of this:

SAM
Hello there - line one blah blah
--NEW PAGE--
line continues

JOHN
etc. etc.

---

Does any one know of any way to get Word to stop doing this? The
document is over 300 pages long and it's taking me a very long time to
go through and manually sort out these page breaks.

Thank You,

Sam




--
sam.o


  #3  
Old January 12th 10, 11:40 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default Stopping word split lines over pages

Well, the first thing I would do is convert every instance of two line
breaks to a paragraph break. That will get each character's name and lines
into a single paragraph, which can be formatted as "Keep lines together" and
with 12 points Spacing After. Actually, if I were doing this from scratch,
I'd define one style (formatted as "Keep with next") for the character's
name and one for the lines.

To replace the line breaks with a paragraph break, search for ^l^l and
replace with ^p.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"sam.o" wrote in message
...

Hi All,

I wonder whether you knowledgeable folk can help me... I'm really stuck
with this one and it's driving me slightly crazy.

I'm re-typing/ editing a theatre script in word. It's formatted so that
the Character's name who is speaking is on one line and then directly
below is there dialogue. There is then 2 line breaks before the next
section of dialogue... E.g:

SAM
Hello There how are you?

JOHN
I'm fine thanks... How was your day?

SAM
Good... (etc. etc.)

What I want to stop work from doing is splitting the Character's name
and the line or a series of lines over a page...

At the moment I'm getting a lot of this:

SAM
Hi There how are you?

JOHN
--NEW PAGE---
I'm fine thanks... How was your day?


And also some of this:

SAM
Hello there - line one blah blah
--NEW PAGE--
line continues

JOHN
etc. etc.

---

Does any one know of any way to get Word to stop doing this? The
document is over 300 pages long and it's taking me a very long time to
go through and manually sort out these page breaks.

Thank You,

Sam




--
sam.o


  #4  
Old January 13th 10, 05:03 AM posted to microsoft.public.word.pagelayout
Pamelia Caswell via OfficeKB.com
external usenet poster
 
Posts: 468
Default Stopping word split lines over pages

Use a style for the speaker name and include keep with next as one of its
settings. Or format each speaker name manually.

Pam
sam.o wrote:
Hi All,

I wonder whether you knowledgeable folk can help me... I'm really stuck
with this one and it's driving me slightly crazy.

I'm re-typing/ editing a theatre script in word. It's formatted so that
the Character's name who is speaking is on one line and then directly
below is there dialogue. There is then 2 line breaks before the next
section of dialogue... E.g:

SAM
Hello There how are you?

JOHN
I'm fine thanks... How was your day?

SAM
Good... (etc. etc.)

What I want to stop work from doing is splitting the Character's name
and the line or a series of lines over a page...

At the moment I'm getting a lot of this:

SAM
Hi There how are you?

JOHN
--NEW PAGE---
I'm fine thanks... How was your day?

And also some of this:

SAM
Hello there - line one blah blah
--NEW PAGE--
line continues

JOHN
etc. etc.

---

Does any one know of any way to get Word to stop doing this? The
document is over 300 pages long and it's taking me a very long time to
go through and manually sort out these page breaks.

Thank You,

Sam


--
Message posted via http://www.officekb.com

  #5  
Old January 13th 10, 01:38 PM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default Stopping word split lines over pages

That assumes (as other respondents have done) that by "line breaks" the OP
actually meant paragraph breaks, which I suspect is correct (unless the
material was pasted from the Web). I was taking him literally. If he ever
manages to find his way back, perhaps we'll learn more.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Pamelia Caswell via OfficeKB.com" [email protected] wrote in message
news:[email protected]
Use a style for the speaker name and include keep with next as one of its
settings. Or format each speaker name manually.

Pam
sam.o wrote:
Hi All,

I wonder whether you knowledgeable folk can help me... I'm really stuck
with this one and it's driving me slightly crazy.

I'm re-typing/ editing a theatre script in word. It's formatted so that
the Character's name who is speaking is on one line and then directly
below is there dialogue. There is then 2 line breaks before the next
section of dialogue... E.g:

SAM
Hello There how are you?

JOHN
I'm fine thanks... How was your day?

SAM
Good... (etc. etc.)

What I want to stop work from doing is splitting the Character's name
and the line or a series of lines over a page...

At the moment I'm getting a lot of this:

SAM
Hi There how are you?

JOHN
--NEW PAGE---
I'm fine thanks... How was your day?

And also some of this:

SAM
Hello there - line one blah blah
--NEW PAGE--
line continues

JOHN
etc. etc.

---

Does any one know of any way to get Word to stop doing this? The
document is over 300 pages long and it's taking me a very long time to
go through and manually sort out these page breaks.

Thank You,

Sam


--
Message posted via http://www.officekb.com



  #6  
Old January 14th 10, 01:28 AM posted to microsoft.public.word.pagelayout
Pamelia Caswell via OfficeKB.com
external usenet poster
 
Posts: 468
Default Stopping word split lines over pages

True. I saw that he used the term "line break" but did not take him
literally. Your post wasn't there when I posted. Had it been I wouldn't
have.

Pam

Suzanne S. Barnhill wrote:
That assumes (as other respondents have done) that by "line breaks" the OP
actually meant paragraph breaks, which I suspect is correct (unless the
material was pasted from the Web). I was taking him literally. If he ever
manages to find his way back, perhaps we'll learn more.

Use a style for the speaker name and include keep with next as one of its
settings. Or format each speaker name manually.

[quoted text clipped - 50 lines]

Sam


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ayout/201001/1

  #7  
Old January 14th 10, 02:02 AM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default Stopping word split lines over pages

Your post wasn't there when I posted. Had it been I wouldn't
have.


There have been problems propagating NNTP posts to the MS Web site, which
we're told have been "fixed" now (till next time).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Pamelia Caswell via OfficeKB.com" [email protected] wrote in message
news:[email protected]
True. I saw that he used the term "line break" but did not take him
literally. Your post wasn't there when I posted. Had it been I wouldn't
have.

Pam

Suzanne S. Barnhill wrote:
That assumes (as other respondents have done) that by "line breaks" the OP
actually meant paragraph breaks, which I suspect is correct (unless the
material was pasted from the Web). I was taking him literally. If he ever
manages to find his way back, perhaps we'll learn more.

Use a style for the speaker name and include keep with next as one of
its
settings. Or format each speaker name manually.

[quoted text clipped - 50 lines]

Sam


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...ayout/201001/1



  #8  
Old January 17th 10, 11:49 PM
sam.o sam.o is offline
Junior Member
 
First recorded activity by WordBanter: Jan 2010
Posts: 3
Default

Hi All,

And thanks for your help...

By "two line breaks" I meant just hitting return twice... Does that make any sense? I'm not sure i understand the difference between line/ paragraph breaks? Could anyone explain?

Also i wonder if someone could explain the differences in the "keep with next" and "keep paragraph" together settings for me...

Defining a "style" as the character name and a "style" for the lines seems to be the way forward... Does anyone know therefore if I can set a style to include four tabs before the text? For example I want to format all the character's names to be tabbed in four times? And also is it possible to use FIND/ REPLACE to set a style to text?

Off to have a big play with the document now (after having saved a backup copy of course) to try all of your advice...

Many thanks for your help.

Sam
x
  #9  
Old January 18th 10, 04:59 AM posted to microsoft.public.word.pagelayout
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default Stopping word split lines over pages

Okay, starting at the beginning: A line break is entered with Shift+Enter.
It creates a line break without creating a new paragraph. It's irrelevant to
the argument now since apparently you were talking about paragraph breaks
(Enter).

You don't want to press Enter twice to get space between paragraphs because
that creates an empty paragraph, which just complicates formatting (for
example, it can wind up at the top of a page, making unnecessary space
there). Instead, you want to add some Spacing Before or After to one of your
styles. In your case, it would make the most sense to add Spacing Before to
the style for the character's name. An easy way to add 12 points Spacing
Before to a paragraph is to press Ctrl+0.

"Keep with next" keeps a paragraph (or some part of it) with the following
paragraph. This doesn't guarantee that the entire paragraph will stick with
the following one: if the first paragraph is four lines or longer, then it
can be split with as few as two lines on either page, but the last two
lines (or more) will stay with the following paragraph. This is the setting
you want for the character's name, so that that (single-line) paragraph will
stay with the lines that follow.

"Keep lines together" keeps the lines of a given paragraph together. This is
the setting you want for your character's lines. Both KWN and KLT are on the
Line and Page Breaks tab of the Paragraph dialog.

Yes, you can create a style that includes four tabs, but not as such. You
create a first-line indent (or a left indent, which will amount to the same
thing since the character's name is a single line) that is the equivalent of
four tabs (if you're talking about the default half-inch tab, then this
would be a 2" indent).

You could probably use Replace to apply the character name style. The
simplest approach would be to apply the style for the lines to the entire
document, then apply the character name style just to the character names.
You'll need to do these one by one. Type one of the names in the "Find what"
box, leave the "Replace with" box blank, and, with the insertion point in
the "Replace with" box, use Format | Style to select the style, then Replace
All.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"sam.o" wrote in message
...

Hi All,

And thanks for your help...

By "two line breaks" I meant just hitting return twice... Does that
make any sense? I'm not sure i understand the difference between line/
paragraph breaks? Could anyone explain?

Also i wonder if someone could explain the differences in the "keep
with next" and "keep paragraph" together settings for me...

Defining a "style" as the character name and a "style" for the lines
seems to be the way forward... Does anyone know therefore if I can set
a style to include four tabs before the text? For example I want to
format all the character's names to be tabbed in four times? And also
is it possible to use FIND/ REPLACE to set a style to text?

Off to have a big play with the document now (after having saved a
backup copy of course) to try all of your advice...

Many thanks for your help.

Sam
x




--
sam.o


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Stopping columns on subsequent pages T McB Page Layout 1 December 23rd 08 04:38 PM
HOW CAN I SPLIT A DOCUMENT IN WORD TO FIT 2 PAGES? Carina Venter Page Layout 1 November 26th 08 02:31 PM
help to split a table across pages = word 2002 Techno Grandma Page Layout 5 August 20th 07 05:12 AM
How to split up a VERY large word document? (>15,000 pages) Deavr New Users 1 May 16th 05 07:26 AM
extra long lines and word split at end of line without hyphenation RSA2004 Microsoft Word Help 1 January 28th 05 12:15 PM


All times are GMT +1. The time now is 11:11 AM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2019, Jelsoft Enterprises Ltd.
Copyright 2004-2019 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.