I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit a key
to insert the correct ending (cutting and pasting is too complicated for
them!). I tried the macro in forms but that does not do what I need. I also
need to have this macro available on a global network (not just individual
PCs). Please can anyone advise?

I might suggest a macro to pull data from another document... so you have a
document (or appendix) with sections that can be pasted into the designated
area. If you record a macro doing it, it should replicate what you do...

That said, there must be a better way (and i need the same function!)

"A. Richardson" wrote:

I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit a key
to insert the correct ending (cutting and pasting is too complicated for
them!). I tried the macro in forms but that does not do what I need. I also
need to have this macro available on a global network (not just individual
PCs). Please can anyone advise?

Hi

I don't think you need macros for this job. Here's what I would do.

Create a template to hold your form. In that template, create AutoTexts, one
for each ending. An AutoText can contain just about anything: text, tables,
pictures etc. Give the AutoTexts useful names that will appeal to the users.

In the template, use Tools Customize to create a custom toolbar, and put a
button on the toolbar for each AutoText. Make sure that the Customize dialog
is showing that you're saving your efforts in the template.

When a user creates a new document from the template, the custom toolbar
will be available (and it will be hidden when the user views a document
based on any other template). The user then just clicks one buton to insert
the AutoText.

To distribute the template, you can do several things:

1. Point every user's Workgroup Templates location (which you find at Tools
Options File Locations) to a server folder, and put the template there.
The advantage is that you only have one copy of the template to update when
(not if!) that's necessary. Disadvantage is that laptop users can't access
it.

2. Create an intranet site and put a link to the template on the intranet
site, and store the template on a server. For how to do this, see
http://support.microsoft.com/default...us;278627&FR=1

In any case, see
Distributing macros to other users
http://www.mvps.org/word/FAQs/Macros...buteMacros.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"A. Richardson" A. wrote in message
...
I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit a
key
to insert the correct ending (cutting and pasting is too complicated for
them!). I tried the macro in forms but that does not do what I need. I
also
need to have this macro available on a global network (not just individual
PCs). Please can anyone advise?

I've looked at the advice, and given it a bash - but although when i send the
template to someone else they access the toolbar and contents, the autotext
won't operate!

what have i done wrong?

When i created the autotext i highlighted the two pages of text and tables,
and went insert/autotext/new and gave it an appropriate one word name. I did
that for two options.

It works fine on my computer... but no-where else!?

Help?

"Shauna Kelly" wrote:

Hi

I don't think you need macros for this job. Here's what I would do.

Create a template to hold your form. In that template, create AutoTexts, one
for each ending. An AutoText can contain just about anything: text, tables,
pictures etc. Give the AutoTexts useful names that will appeal to the users.

In the template, use Tools Customize to create a custom toolbar, and put a
button on the toolbar for each AutoText. Make sure that the Customize dialog
is showing that you're saving your efforts in the template.

When a user creates a new document from the template, the custom toolbar
will be available (and it will be hidden when the user views a document
based on any other template). The user then just clicks one buton to insert
the AutoText.

To distribute the template, you can do several things:

1. Point every user's Workgroup Templates location (which you find at Tools
Options File Locations) to a server folder, and put the template there.
The advantage is that you only have one copy of the template to update when
(not if!) that's necessary. Disadvantage is that laptop users can't access
it.

2. Create an intranet site and put a link to the template on the intranet
site, and store the template on a server. For how to do this, see
http://support.microsoft.com/default...us;278627&FR=1

In any case, see
Distributing macros to other users
http://www.mvps.org/word/FAQs/Macros...buteMacros.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"A. Richardson" A. wrote in message
...
I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit a
key
to insert the correct ending (cutting and pasting is too complicated for
them!). I tried the macro in forms but that does not do what I need. I
also
need to have this macro available on a global network (not just individual
PCs). Please can anyone advise?

Were you careful to save the AutoText entries in the document template? If
you just use Alt+F3 to create the AutoText entries, they are saved to
Normal.dot unless you have previously set the customization context ("Look
in" in the Insert | AutoText | AutoText dialog) to your template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"GenesisBlade" wrote in message
news
I've looked at the advice, and given it a bash - but although when i send
the
template to someone else they access the toolbar and contents, the
autotext
won't operate!

what have i done wrong?

When i created the autotext i highlighted the two pages of text and
tables,
and went insert/autotext/new and gave it an appropriate one word name. I
did
that for two options.

It works fine on my computer... but no-where else!?

Help?

"Shauna Kelly" wrote:

Hi

I don't think you need macros for this job. Here's what I would do.

Create a template to hold your form. In that template, create AutoTexts,
one
for each ending. An AutoText can contain just about anything: text,
tables,
pictures etc. Give the AutoTexts useful names that will appeal to the
users.

In the template, use Tools Customize to create a custom toolbar, and
put a
button on the toolbar for each AutoText. Make sure that the Customize
dialog
is showing that you're saving your efforts in the template.

When a user creates a new document from the template, the custom toolbar
will be available (and it will be hidden when the user views a document
based on any other template). The user then just clicks one buton to
insert
the AutoText.

To distribute the template, you can do several things:

1. Point every user's Workgroup Templates location (which you find at
Tools
Options File Locations) to a server folder, and put the template
there.
The advantage is that you only have one copy of the template to update
when
(not if!) that's necessary. Disadvantage is that laptop users can't
access
it.

2. Create an intranet site and put a link to the template on the
intranet
site, and store the template on a server. For how to do this, see
http://support.microsoft.com/default...us;278627&FR=1

In any case, see
Distributing macros to other users
http://www.mvps.org/word/FAQs/Macros...buteMacros.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"A. Richardson" A. wrote in
message
...
I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit
a
key
to insert the correct ending (cutting and pasting is too complicated
for
them!). I tried the macro in forms but that does not do what I need.
I
also
need to have this macro available on a global network (not just
individual
PCs). Please can anyone advise?

thank you. That was the answer!



"Suzanne S. Barnhill" wrote:

Were you careful to save the AutoText entries in the document template? If
you just use Alt+F3 to create the AutoText entries, they are saved to
Normal.dot unless you have previously set the customization context ("Look
in" in the Insert | AutoText | AutoText dialog) to your template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"GenesisBlade" wrote in message
news
I've looked at the advice, and given it a bash - but although when i send
the
template to someone else they access the toolbar and contents, the
autotext
won't operate!

what have i done wrong?

When i created the autotext i highlighted the two pages of text and
tables,
and went insert/autotext/new and gave it an appropriate one word name. I
did
that for two options.

It works fine on my computer... but no-where else!?

Help?

"Shauna Kelly" wrote:

Hi

I don't think you need macros for this job. Here's what I would do.

Create a template to hold your form. In that template, create AutoTexts,
one
for each ending. An AutoText can contain just about anything: text,
tables,
pictures etc. Give the AutoTexts useful names that will appeal to the
users.

In the template, use Tools Customize to create a custom toolbar, and
put a
button on the toolbar for each AutoText. Make sure that the Customize
dialog
is showing that you're saving your efforts in the template.

When a user creates a new document from the template, the custom toolbar
will be available (and it will be hidden when the user views a document
based on any other template). The user then just clicks one buton to
insert
the AutoText.

To distribute the template, you can do several things:

1. Point every user's Workgroup Templates location (which you find at
Tools
Options File Locations) to a server folder, and put the template
there.
The advantage is that you only have one copy of the template to update
when
(not if!) that's necessary. Disadvantage is that laptop users can't
access
it.

2. Create an intranet site and put a link to the template on the
intranet
site, and store the template on a server. For how to do this, see
http://support.microsoft.com/default...us;278627&FR=1

In any case, see
Distributing macros to other users
http://www.mvps.org/word/FAQs/Macros...buteMacros.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"A. Richardson" A. wrote in
message
...
I have a template form consisting of one page of info, and then have 6
alternative endings for it. I need my staff to be able to simply hit
a
key
to insert the correct ending (cutting and pasting is too complicated
for
them!). I tried the macro in forms but that does not do what I need.
I
also
need to have this macro available on a global network (not just
individual
PCs). Please can anyone advise?