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#1
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Which way do you suggest?
Help!
I have a document which is in Word 2003 format open in Word 2007 (it will be saved in 2003 format). I have headings 1 and 2 both of which are numbered. The document goes like this Heading 1 1 Heading 2 1.1 Heading 1 2 Heading 2 2.1 I want to add a Heading 2 at the bottom to start at 1.1 again. Would you suggest adding a Heading 1 and use Format Font, Hide Text? Or is there abother way I can do this? The problem is that although I would know the text is hidden there will be other people using this document after me who dont really understand numbering. thanks for your help S |
#2
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Which way do you suggest?
bump....
"Sarah_Lecturer" wrote: Help! I have a document which is in Word 2003 format open in Word 2007 (it will be saved in 2003 format). I have headings 1 and 2 both of which are numbered. The document goes like this Heading 1 1 Heading 2 1.1 Heading 1 2 Heading 2 2.1 I want to add a Heading 2 at the bottom to start at 1.1 again. Would you suggest adding a Heading 1 and use Format Font, Hide Text? Or is there abother way I can do this? The problem is that although I would know the text is hidden there will be other people using this document after me who dont really understand numbering. thanks for your help S |
#3
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Which way do you suggest?
1. Bumping doesn't work here.
2. Give people a chance to respond. Remember that the readers here are volunteers trying to help and still maintain some sort of life. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Sarah_Lecturer" wrote in message ... bump.... "Sarah_Lecturer" wrote: Help! I have a document which is in Word 2003 format open in Word 2007 (it will be saved in 2003 format). I have headings 1 and 2 both of which are numbered. The document goes like this Heading 1 1 Heading 2 1.1 Heading 1 2 Heading 2 2.1 I want to add a Heading 2 at the bottom to start at 1.1 again. Would you suggest adding a Heading 1 and use Format Font, Hide Text? Or is there abother way I can do this? The problem is that although I would know the text is hidden there will be other people using this document after me who dont really understand numbering. thanks for your help S |
#4
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Which way do you suggest?
Hi Sarah
Sarah_Lecturer wrote: bump.... see JoAnn's remark. Most that answer a lot of questions in here do so not through Microsoft's web front-end, but via a proper newsreader. And in high-volume newsgroups such as these, "bumping" might even proof counter-productive: when in haste, I tend to pick up questions with no answers so far. [..] I have a document which is in Word 2003 format open in Word 2007 (it will be saved in 2003 format). I have headings 1 and 2 both of which are numbered. The document goes like this Heading 1 1 Heading 2 1.1 Heading 1 2 Heading 2 2.1 I want to add a Heading 2 at the bottom to start at 1.1 again. Would you suggest adding a Heading 1 and use Format Font, Hide Text? Or is there abother way I can do this? The problem is that although I would know the text is hidden there will be other people using this document after me who dont really understand numbering. could you elaborate what the numbering scheme is about/why you'd want a H2 out of order? A cross-reference on the existing H2 would not do? 2cents Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#5
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Which way do you suggest?
Apologies for the bump.... on other boards I have used in the past this has
been common practice and I was rather hoping someone maybe able to help. Sorry if it caused offence. Not intentional. I take your point how you pick up posts and apologise once again. The reason for wanting a H2 out of order is because the section of the document that needs a H2 does not need a H1. Currently the H1 is there but hidden and in effect this means that others who do not realise this hidden text is present; insert numbering without realising the issues this could raise with numbering further down the document. Forgive me if this does not make much sense; I appreciate any assistance you may offer. Regards Sarah "Robert M. Franz (RMF)" wrote: Hi Sarah Sarah_Lecturer wrote: bump.... see JoAnn's remark. Most that answer a lot of questions in here do so not through Microsoft's web front-end, but via a proper newsreader. And in high-volume newsgroups such as these, "bumping" might even proof counter-productive: when in haste, I tend to pick up questions with no answers so far. [..] I have a document which is in Word 2003 format open in Word 2007 (it will be saved in 2003 format). I have headings 1 and 2 both of which are numbered. The document goes like this Heading 1 1 Heading 2 1.1 Heading 1 2 Heading 2 2.1 I want to add a Heading 2 at the bottom to start at 1.1 again. Would you suggest adding a Heading 1 and use Format Font, Hide Text? Or is there abother way I can do this? The problem is that although I would know the text is hidden there will be other people using this document after me who dont really understand numbering. could you elaborate what the numbering scheme is about/why you'd want a H2 out of order? A cross-reference on the existing H2 would not do? 2cents Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#6
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Which way do you suggest?
Sarah_Lecturer wrote:
Apologies for the bump.... on other boards I have used in the past this has been common practice and I was rather hoping someone maybe able to help. Sorry if it caused offence. Not intentional. I take your point how you pick up posts and apologise once again. no problem, just wanted to point out it might be less than effective. :-) The reason for wanting a H2 out of order is because the section of the document that needs a H2 does not need a H1. Currently the H1 is there but hidden and in effect this means that others who do not realise this hidden text is present; insert numbering without realising the issues this could raise with numbering further down the document. OK, hmm ... in my "realm", there never should be a H2 w/o it's (visible!) H1. But you're probably working with some anglo-saxon legal template -- and these have to conform with obscure numbering schemes, or so it seems. :-] I'm not sure if you can prevent the "empty" thing. Somebody more adept with LISTNUM field constructs _might_ turn up a solution (though I fear it would be to hide a LISTNUM field for the H1, which amounts to the same thing. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#7
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Which way do you suggest?
One way to deal with this might be modifying Heading 1 to include frame
formatting, positioning it in the page margin. If you use a QUOTE field in the heading (which reads "hidden heading 1" or something like that), enable field shading, you can then format the heading text as white, and it won't print but you can still see it in the page margin. In order to easily apply this to text, create an AutoText entry and use that when needed. -- Stefan Blom Microsoft Word MVP "Robert M. Franz (RMF)" wrote: Sarah_Lecturer wrote: Apologies for the bump.... on other boards I have used in the past this has been common practice and I was rather hoping someone maybe able to help. Sorry if it caused offence. Not intentional. I take your point how you pick up posts and apologise once again. no problem, just wanted to point out it might be less than effective. :-) The reason for wanting a H2 out of order is because the section of the document that needs a H2 does not need a H1. Currently the H1 is there but hidden and in effect this means that others who do not realise this hidden text is present; insert numbering without realising the issues this could raise with numbering further down the document. OK, hmm ... in my "realm", there never should be a H2 w/o it's (visible!) H1. But you're probably working with some anglo-saxon legal template -- and these have to conform with obscure numbering schemes, or so it seems. :-] I'm not sure if you can prevent the "empty" thing. Somebody more adept with LISTNUM field constructs _might_ turn up a solution (though I fear it would be to hide a LISTNUM field for the H1, which amounts to the same thing. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#8
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Which way do you suggest?
Hello Stefan
Stefan Blom wrote: One way to deal with this might be modifying Heading 1 to include frame formatting, positioning it in the page margin. interesting approach. In this scenario, you'd probably not want to change the heading 1 style, but simply insert a frame "around" a H1 instance and drag it into the margin. If you use a QUOTE field in the heading (which reads "hidden heading 1" or something like that), enable field shading, you can then format the heading text as white, and it won't print but you can still see it in the page margin. Hmmm. But wouldn't it show up in the TOC? Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#9
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Which way do you suggest?
"Robert M. Franz (RMF)" wrote in message
... Hello Stefan Hello Robert Stefan Blom wrote: One way to deal with this might be modifying Heading 1 to include frame formatting, positioning it in the page margin. interesting approach. In this scenario, you'd probably not want to change the heading 1 style, but simply insert a frame "around" a H1 instance and drag it into the margin. If the formatting is in the style, it will be easier to apply it, but of course it won't be necessary since you still have to make use of an AutoText entry. If you use a QUOTE field in the heading (which reads "hidden heading 1" or something like that), enable field shading, you can then format the heading text as white, and it won't print but you can still see it in the page margin. Hmmm. But wouldn't it show up in the TOC? My understanding was that the OP didn't want any of the Heading 1 paragraphs in the TOC, so you could just edit the TOC field code to exclude level 1. If you don't want to mess with QUOTE fields, you could use hidden text instead, but then you must make sure to have hidden text displayed or you won't see the heading at all in the text which could be confusing for those who edit the document (unless you display text boundaries, which would indicate that "there is something in the margin"). -- Stefan Blom Microsoft Word MVP Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#10
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Which way do you suggest?
Hello Stefan
Stefan Blom wrote: Hmmm. But wouldn't it show up in the TOC? My understanding was that the OP didn't want any of the Heading 1 paragraphs in the TOC, so you could just edit the TOC field code to exclude level 1. I don't think that's what the OP wanted. I can still see the original post, and she really only wants to suppress one particular (probably the last) H1. "Legal setup", no doubt ... :-) If you don't want to mess with QUOTE fields, you could use hidden text instead, but then you must make sure to have hidden text displayed or you won't see the heading at all in the text which could be confusing for those who edit the document (unless you display text boundaries, which would indicate that "there is something in the margin"). I guess there's no ideal solution to this except not granting anyone access to the file unless he's been sufficiently briefed! :-) Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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