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#1
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Need to Delete Comments Fast
Fellow Forum Members,
I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#2
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Need to Delete Comments Fast
I don't know if this will work (if you'd asked this morning, I'd have
had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22*pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. *This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. *Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#3
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
Grammtim,
Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. This restricts one to select a single comment balloon at a time. If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#4
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Need to Delete Comments Fast
Did you try "Delete All Comments" even though the comment balloons
didn't change color? How about showing the comments in a Comments Pane (as in Normal view) instead of balloons -- can they be selected by dragging across them (or with Ctrl-A)? On Jan 28, 9:06*am, binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. *This restricts one to select a single comment balloon at a time. *If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. *This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. *Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks.- |
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#5
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
I am puzzled by this. What version of Word is it?
Comments are referenced to the text. If you copy and paste the text that contains a comment, the comment and its balloon go with the copied text. Similarly if you delete text that contains a comment, the text and the associated comment are similarly deleted. It seems that you are doing something different? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. This restricts one to select a single comment balloon at a time. If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#6
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
It doesn't make sense to me, either. I suspect Binar hasn't really tried
deleting the text. Copying/pasting is a bit more difficult, but Shauan's article explains the procedure that needs to be used. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... I am puzzled by this. What version of Word is it? Comments are referenced to the text. If you copy and paste the text that contains a comment, the comment and its balloon go with the copied text. Similarly if you delete text that contains a comment, the text and the associated comment are similarly deleted. It seems that you are doing something different? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. This restricts one to select a single comment balloon at a time. If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#7
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
Thanks to all who posted in this thread. I managed to get over this hump.
Deleting a multitude of comment balloons requires great patience. The approach I found works out the best is to select all the pages you want deleted. and delete them. After this is done you have to go back and delete the comment balloons because they stay behind eventhough the pages have been deleted. Deleting the comment balloons requires you select them by clicking on the bar and then accepting the comments. It's what worked for me. "Suzanne S. Barnhill" wrote: It doesn't make sense to me, either. I suspect Binar hasn't really tried deleting the text. Copying/pasting is a bit more difficult, but Shauan's article explains the procedure that needs to be used. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... I am puzzled by this. What version of Word is it? Comments are referenced to the text. If you copy and paste the text that contains a comment, the comment and its balloon go with the copied text. Similarly if you delete text that contains a comment, the text and the associated comment are similarly deleted. It seems that you are doing something different? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. This restricts one to select a single comment balloon at a time. If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#8
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
I find it very hard to believe that the comment balloons persist when the
text to which they are attached is deleted. I'd be interested in seeing a document in which this was the case. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "binar" wrote in message ... Thanks to all who posted in this thread. I managed to get over this hump. Deleting a multitude of comment balloons requires great patience. The approach I found works out the best is to select all the pages you want deleted. and delete them. After this is done you have to go back and delete the comment balloons because they stay behind eventhough the pages have been deleted. Deleting the comment balloons requires you select them by clicking on the bar and then accepting the comments. It's what worked for me. "Suzanne S. Barnhill" wrote: It doesn't make sense to me, either. I suspect Binar hasn't really tried deleting the text. Copying/pasting is a bit more difficult, but Shauan's article explains the procedure that needs to be used. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... I am puzzled by this. What version of Word is it? Comments are referenced to the text. If you copy and paste the text that contains a comment, the comment and its balloon go with the copied text. Similarly if you delete text that contains a comment, the text and the associated comment are similarly deleted. It seems that you are doing something different? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. This restricts one to select a single comment balloon at a time. If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. On Jan 27, 9:22 pm, binar wrote: Fellow Forum Members, I have a 300 Page document going through a review process using the tools in WORD's review toolbar. This document has had a lot of comments added to it from five Engineers. I have been given the task to break this document into it's three original parts (the Engineers made one WORD 2003 document of it and this is unacceptable. The content needs to be in three different files in specific chapters). In addition, the comments in each of the parts need to be left intact. Therefore, copying and pasting to break up the document is not possible because the comments don't carry over to a new file. My only option is to select and delete what I don't want to break up the pages. Selecting the pages and then deleting the content I don't want is a nightmare. WORD really has made it difficult to delete groups of comments all in one shot. It is a very excrutiating waiting process to delete 100 comments all at once. WORD slows down so much that it's worse than watching paint dry. How do I delete 50 pages and get the comments included within the 50 pages to disappear together with the 50 pages? What WORD seems to be doing is deleting all of the content within the 50 pages, but it leaves the comment history for the 50 deleted pages behind as balloon comments. Then using the Verify button to delete these unwanted comments is a royal pain. It is extremely slow. I would appreciate it very much if anyone can let me know how to delete selected pages in a way that the comments are also included in the page deletion. Any help will be appreciated. Thanks. |
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#9
Posted to microsoft.public.word.docmanagement
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Need to Delete Comments Fast
I find it works the other way -- when an author responds to a query in
a Comment balloon attached to a particular word, and the fix involves deleting or replacing the anchor word, if I'm not very careful the comment goes away, messing up the numbering of all the rest of the comments. (Sometimes I do the comments from back to front, but that doesn't work so well when a comment refers to an earlier one whose answer I haven't gotten to yet.) On Jan 29, 6:08*pm, "Suzanne S. Barnhill" wrote: I find it very hard to believe that the comment balloons persist when the text to which they are attached is deleted. I'd be interested in seeing a document in which this was the case. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "binar" wrote in message ... Thanks to all who posted in this thread. I managed to get over this hump.. Deleting a multitude of comment balloons requires great patience. The approach I found works out the best is to select all the pages you want deleted. and delete them. After this is done you have to go back and delete the comment balloons because they stay behind eventhough the pages have been deleted. Deleting the comment balloons requires you select them by clicking on the bar and then accepting the comments. *It's what worked for me. "Suzanne S. Barnhill" wrote: It doesn't make sense to me, either. I suspect Binar hasn't really tried deleting the text. Copying/pasting is a bit more difficult, but Shauan's article explains the procedure that needs to be used. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... I am puzzled by this. What version of Word is it? Comments are referenced to the text. If you copy and paste the text that contains a comment, the comment and its balloon go with the copied text. Similarly if you delete text that contains a comment, the text and the associated comment are similarly deleted. It seems that you are doing something different? -- Graham Mayor - *Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org binar wrote: Grammtim, Thanks for your post. I have tried out what you are recommending and it doesn't work. Selecting a stretch of text only selects the body text but not include the comment balloons. The only way to select the comment balloon is by clicking the the comment bar triangle or the comment bar itself. *This restricts one to select a single comment balloon at a time. *If anyone else out there knows of a way to select multiple comment balloons in a fast manner please let me know. "grammatim" wrote: I don't know if this will work (if you'd asked this morning, I'd have had a document whose comments needed to be deleted and I could have tried it), but what if you select a stretch of text, and then use Delete All Comments on the Reviewing toolbar? If it works like other commands, it would affect only the comments within the selected part. |
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#10
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After many hours, I've found the solution - hope this helps . . .
turn off tracked changes before deleting (cutting or pasting something else over) your text. then it will delete all text as well as "attached" comments. similarly if you want to preserve comments while deleting the words they are anchored to, I'd recommend keeping tracked changes on - that way the comments will remain until you manually select and delete them. hope that helps. Quote:
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#11
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Try delete all commments option.
Quote:
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