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#1
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Word 97 in Windows XP to maintain formatting
Thank you, Graham.
In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#2
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Word 97 in Windows XP to maintain formatting
You might also try selecting "Do full justification like WordPerfect" in
Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#3
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Word 97 in Windows XP to maintain formatting
Thanks, Suzanne. Unfortunately, that didn't help.
Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#4
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Word 97 in Windows XP to maintain formatting
I suspect there really was a change in metrics somewhere along the line. I
don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#5
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Word 97 in Windows XP to maintain formatting
Thank you for the info, Suzanne.
I have had several cases where the text no longer fits within a table cell, so I bet you are right. When I changed the spacing between cells from .03 to ..02, it fit OK. Unfortunately, I have hundreds of tables. I wrote a macro using "Selection.Information" to show a MsgBox with the exact position of the cursor in inches, points and twips. There is a small difference. For example, at the end of a given line, the measurement from the left edge of the page in Word 97 was 6.19514 inches (446.05 points) and in Word 2003, it was 6.29097 inches (452.95 points). Even less than a tenth of an inch (or even a hundredth) can really make quite a difference. Interestingly, the distance from the top of the page was LESS. In Word 97, it was 6.36111 inches (458.00 points) and in 2003, it was 6.27361 inches (451.70 points). This also doesn't explain why a word in another paragraph was moved up to the preceding line. In fact, I haven't really tested this very much, but even the macro display (which includes spaces to "columnize" the measurement text) was different. I am supposing there is no solution to this. I would prefer to not do so, but I again ask whether Word 97 can be installed under XP. I can imagine this might cause a whole new set of problems and seems like going backwards. I really appreciate your ideas and advice. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#6
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Word 97 in Windows XP to maintain formatting
Yes, Word 97 will run fine under Windows XP.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you for the info, Suzanne. I have had several cases where the text no longer fits within a table cell, so I bet you are right. When I changed the spacing between cells from .03 to .02, it fit OK. Unfortunately, I have hundreds of tables. I wrote a macro using "Selection.Information" to show a MsgBox with the exact position of the cursor in inches, points and twips. There is a small difference. For example, at the end of a given line, the measurement from the left edge of the page in Word 97 was 6.19514 inches (446.05 points) and in Word 2003, it was 6.29097 inches (452.95 points). Even less than a tenth of an inch (or even a hundredth) can really make quite a difference. Interestingly, the distance from the top of the page was LESS. In Word 97, it was 6.36111 inches (458.00 points) and in 2003, it was 6.27361 inches (451.70 points). This also doesn't explain why a word in another paragraph was moved up to the preceding line. In fact, I haven't really tested this very much, but even the macro display (which includes spaces to "columnize" the measurement text) was different. I am supposing there is no solution to this. I would prefer to not do so, but I again ask whether Word 97 can be installed under XP. I can imagine this might cause a whole new set of problems and seems like going backwards. I really appreciate your ideas and advice. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#7
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Word 97 in Windows XP to maintain formatting
There is one known problem with Word 97 on Windows XP, that users without
Administrator privileges may not be able to run the spell checker. There's an easy fix for it: http://word.mvps.org/FAQs/AppErrors/...edOutWin2k.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Suzanne S. Barnhill wrote: Yes, Word 97 will run fine under Windows XP. "Charlie''s Word VBA questions" m wrote in message ... Thank you for the info, Suzanne. I have had several cases where the text no longer fits within a table cell, so I bet you are right. When I changed the spacing between cells from .03 to .02, it fit OK. Unfortunately, I have hundreds of tables. I wrote a macro using "Selection.Information" to show a MsgBox with the exact position of the cursor in inches, points and twips. There is a small difference. For example, at the end of a given line, the measurement from the left edge of the page in Word 97 was 6.19514 inches (446.05 points) and in Word 2003, it was 6.29097 inches (452.95 points). Even less than a tenth of an inch (or even a hundredth) can really make quite a difference. Interestingly, the distance from the top of the page was LESS. In Word 97, it was 6.36111 inches (458.00 points) and in 2003, it was 6.27361 inches (451.70 points). This also doesn't explain why a word in another paragraph was moved up to the preceding line. In fact, I haven't really tested this very much, but even the macro display (which includes spaces to "columnize" the measurement text) was different. I am supposing there is no solution to this. I would prefer to not do so, but I again ask whether Word 97 can be installed under XP. I can imagine this might cause a whole new set of problems and seems like going backwards. I really appreciate your ideas and advice. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#8
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Word 97 in Windows XP to maintain formatting
I am at the point of wanting to try Word 97 in XP. I copied Word 97 and the
DLLs it wanted (there could be more). When I tried to run it, Windows issues the message "There is not enough memory or disk space to run Word". I suspect this is a standard CYA message when you try to do something Windows doesn't like. Anyway, if I use Add/Remove programs to remove Word, it seems to want to remove Office 2003. Excel, PowerPoint, etc. are fine and I want to leave them alone. Also, I have already customized options and tool bars in Word 2003. Is there a way to "disable" only Word or even lie to XP that there is no Word? I don't want to install Office 97, only Word 97. I can see that it would be likely to have a real mess with trying to do this. I want Word 97 only as a test -- if it doesn't solve my problems, I need to be able to get rid of it easily and be able to simply restore Word 2003. Any recommendations?? "Suzanne S. Barnhill" wrote: Yes, Word 97 will run fine under Windows XP. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you for the info, Suzanne. I have had several cases where the text no longer fits within a table cell, so I bet you are right. When I changed the spacing between cells from .03 to .02, it fit OK. Unfortunately, I have hundreds of tables. I wrote a macro using "Selection.Information" to show a MsgBox with the exact position of the cursor in inches, points and twips. There is a small difference. For example, at the end of a given line, the measurement from the left edge of the page in Word 97 was 6.19514 inches (446.05 points) and in Word 2003, it was 6.29097 inches (452.95 points). Even less than a tenth of an inch (or even a hundredth) can really make quite a difference. Interestingly, the distance from the top of the page was LESS. In Word 97, it was 6.36111 inches (458.00 points) and in 2003, it was 6.27361 inches (451.70 points). This also doesn't explain why a word in another paragraph was moved up to the preceding line. In fact, I haven't really tested this very much, but even the macro display (which includes spaces to "columnize" the measurement text) was different. I am supposing there is no solution to this. I would prefer to not do so, but I again ask whether Word 97 can be installed under XP. I can imagine this might cause a whole new set of problems and seems like going backwards. I really appreciate your ideas and advice. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#9
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Word 97 in Windows XP to maintain formatting
I completed a website with publisher and it looked perfect on my computer.
When I saw it on a computer in an Internet Cafe it was too small for the screen. Is this a similar problem? "Charlie''s Word VBA questions" wrote: Thank you for the info, Suzanne. I have had several cases where the text no longer fits within a table cell, so I bet you are right. When I changed the spacing between cells from .03 to .02, it fit OK. Unfortunately, I have hundreds of tables. I wrote a macro using "Selection.Information" to show a MsgBox with the exact position of the cursor in inches, points and twips. There is a small difference. For example, at the end of a given line, the measurement from the left edge of the page in Word 97 was 6.19514 inches (446.05 points) and in Word 2003, it was 6.29097 inches (452.95 points). Even less than a tenth of an inch (or even a hundredth) can really make quite a difference. Interestingly, the distance from the top of the page was LESS. In Word 97, it was 6.36111 inches (458.00 points) and in 2003, it was 6.27361 inches (451.70 points). This also doesn't explain why a word in another paragraph was moved up to the preceding line. In fact, I haven't really tested this very much, but even the macro display (which includes spaces to "columnize" the measurement text) was different. I am supposing there is no solution to this. I would prefer to not do so, but I again ask whether Word 97 can be installed under XP. I can imagine this might cause a whole new set of problems and seems like going backwards. I really appreciate your ideas and advice. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#11
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Word 97 in Windows XP to maintain formatting
Your response that there was a change in metrics finally makes some sense to
me. However, one thing I just can't get past is this. If Word's metrics make a line slightly wider, how can a word be moved UP to the preceding line. This has really got me buggy. I have been working on several documents for days and have a long way to go as this affects several dozen documents of anywhere from 22 to 650 pages. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#12
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Word 97 in Windows XP to maintain formatting
I don't think the problem is as simple as lines being wider or narrower,
more that the way Word determines the spaces between words may have changed, or there may have been a change in the font metrics. But this is way outside my field of expertise. You might try asking in microsoft.public.word.printingfonts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Your response that there was a change in metrics finally makes some sense to me. However, one thing I just can't get past is this. If Word's metrics make a line slightly wider, how can a word be moved UP to the preceding line. This has really got me buggy. I have been working on several documents for days and have a long way to go as this affects several dozen documents of anywhere from 22 to 650 pages. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#13
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Word 97 in Windows XP to maintain formatting
I have thought that it was more about spacing between words and lines than
the font. In fact, I copied the old Arial font and it didn't help. Since Word has to compute spacing, that would make more sense. Many thanks for your help. "Suzanne S. Barnhill" wrote: I don't think the problem is as simple as lines being wider or narrower, more that the way Word determines the spaces between words may have changed, or there may have been a change in the font metrics. But this is way outside my field of expertise. You might try asking in microsoft.public.word.printingfonts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Your response that there was a change in metrics finally makes some sense to me. However, one thing I just can't get past is this. If Word's metrics make a line slightly wider, how can a word be moved UP to the preceding line. This has really got me buggy. I have been working on several documents for days and have a long way to go as this affects several dozen documents of anywhere from 22 to 650 pages. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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#14
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Word 97 in Windows XP to maintain formatting
I installed Word 97 as you indicated. However, when I opened a document, the
same problems were still there. I have tried using the old fonts, the old printer driver, various Word options and compatibility settings, and have gotten nowhere. The only thing I know to do is go back and reformat every paragraph, including very precise format settings for text in table cells to create formulas. Unfortunately, most of these documents are training workbooks and have to deal with mainframe programming code which, for example, requires that an instruction or line of code must be on a single line. I also have a technical book where the publisher issues supplements of only changed pages, so I don't yet know how to handle this. I figure all this will take me several weeks. I did have some minor formatting problems when I went from Word 6.0 to Word 97, but nothing like this. I really appreciate all the ideas offered by you and others in this discussion group. "Suzanne S. Barnhill" wrote: I don't think the problem is as simple as lines being wider or narrower, more that the way Word determines the spaces between words may have changed, or there may have been a change in the font metrics. But this is way outside my field of expertise. You might try asking in microsoft.public.word.printingfonts. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Your response that there was a change in metrics finally makes some sense to me. However, one thing I just can't get past is this. If Word's metrics make a line slightly wider, how can a word be moved UP to the preceding line. This has really got me buggy. I have been working on several documents for days and have a long way to go as this affects several dozen documents of anywhere from 22 to 650 pages. "Suzanne S. Barnhill" wrote: I suspect there really was a change in metrics somewhere along the line. I don't remember whether it was between 97 and 2002 or earlier that I saw this, but I know that I had a complex lease form that, when opened in a newer version, was actually cutting text off at the edge. I forget whether the problem was with table cells that weren't quite wide enough any more or right-aligned tab stops that had to be moved a hair in from the margin or what, but it was very annoying. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thanks, Suzanne. Unfortunately, that didn't help. Maybe it is helpful if I point out that (I'm rough estimating, not counting) about 60 % or so of the paragraphs are not a problem. This is probably because they are left justified and each line ends a sufficient distance from the margin. I guess that about 30% or so of the paragraphs have one or more words that flow to the next line. Probably only 2 or 3% of the paragraphs have (usually) only one or two words that flow to the preceding line in the paragraph. This is rare. Frankly, none of this makes any sense to me, since I verified that the font, font size and margins did not change. Is there any possibility that Word calculates space between words or from the end of a line to the margin, even if the paragraph is left-justified? If so, could their algorithms have changed? I'm really clutching at straws, I know. "Suzanne S. Barnhill" wrote: You might also try selecting "Do full justification like WordPerfect" in Tools | Options | Compatibility. This usually compresses justified lines a bit. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charlie''s Word VBA questions" m wrote in message ... Thank you, Graham. In fact, the old printer driver (HP) is installed on the XP machine as well as a new (Canon) printer driver. I have switched back and forth between printers, with "Use printer metrics" both On and Off. While I could sometimes see very minor differences in the display, that did not resolve the problem. And yet, a very small difference such as right indenting a test paragraph by -.05" solved the problem for that one paragraph. I guess I don't really understand how Word uses the printer to format the display and print. I also tried to install the old Arial font after renaming it "OldArial", but Windows was smart enough to prevent it. I also took a snapshot of a test paragraph on both machines and viewed them at 10x zoom. I didn't see any differences in the pixels for each letter nor for spacing between letters. It was just a guess on my part. "Graham Mayor" wrote: This is nothing to do with any difference between the file formats of Word 97 and Word 2003 (which are effectively the same) but with the fact that different printer drivers (and possibly different releases of the font files) were used to create the documents. Word formats according to the current printer driver. You would have to have the same printer driver (and I mean the driver not the printer) and font outlines present as when you created the document in Word 97. Adding Word 97 to your current installation will not affect the issue. http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Charlie''s Word VBA questions wrote: Can I install Word 97 in Windows XP? I have Office 2003 with Word 2003 already installed. However, I have many 97 documents that, when opened on 2003, line spacing and text formatting is sufficiently changed to cause many, many problems. These are student workbooks with font sizes of 12 and 14 points. Words on a line flow to the next line causing paragraph/page overflow. Sometimes a word actually fits on the line above. These documents contain a lot of formulas and programming code examples so formatting and spacing is very precise and critical. Even text forming formulas and program code in a table may overflow resulting in misalignment of lines that must be precisely aligned. I have tried every option I can think of including all compatibility options as Word 6.0, 97 and 2003, with printer metrics turned on and off. The only fixes I have come up with are doing things like reducing font size by .5 point, setting paragraph right indent by even as little as negative .05 inches. But I would have to do this line by line or paragraph by paragraph. I spent nearly a week just finding (But not yet correcting) problems in ten documents. I am considering installing Word 97 to solve this problem (although I am not sure it will). What conflicts will I encounter? Can I keep 2003 and 97? Is there any other way to "freeze" spacing? |
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