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Losing changes to IF statements
We have a mailmerge template with multiple IF to handle our 4 possible
scenarios based on the datafile. Our users were accustomed to editing the template in Word 2000 to replace the standard text prior to merging to the new document, when their edits would be replicated to the letters for each client. We have recently switched to Word 2007. We find that where users change the text of an IF statement, it is only replicated to the merged letters if they have used Alt-F9 to reveal the field codes prior to editing the text. Previously, they were able to edit the text without revealing the field codes, which scare the less technically-minded users. We are changing the templates to use ASK fields where we can, but we cannot always predict the changes that users need to make e.g. to insert information about special offers. Is there any way of preserving and replicating the changes to the IF statement text that users want to make? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Losing changes to IF statements
Hi Miranda,
The only way toedit a field code in Word is to expose the field code via Alt-F9 or by selecting the field and pressing Shift-F9. Alt-F9 is an application-level setting and toggles the display for all field codes in all documents. Shift-F9 toggles only the selected field code. Pressing F9 updates the fields, but only the display of the field codes exposed via Shift-F9 will be affected. -- Cheers macropod [Microsoft MVP - Word] "Miranda" wrote in message news We have a mailmerge template with multiple IF to handle our 4 possible scenarios based on the datafile. Our users were accustomed to editing the template in Word 2000 to replace the standard text prior to merging to the new document, when their edits would be replicated to the letters for each client. We have recently switched to Word 2007. We find that where users change the text of an IF statement, it is only replicated to the merged letters if they have used Alt-F9 to reveal the field codes prior to editing the text. Previously, they were able to edit the text without revealing the field codes, which scare the less technically-minded users. We are changing the templates to use ASK fields where we can, but we cannot always predict the changes that users need to make e.g. to insert information about special offers. Is there any way of preserving and replicating the changes to the IF statement text that users want to make? |
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