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#1
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Macro to insert AutoText table loses text formatting
I use AutoText to insert a small table that contains formatted text as a
letterhead, grid lines off, of course. But when I use a toolbar macro to automatically set the top margin to .5" and insert the autotext, it loses all the text formatting in the table. Can this be corrected? |
#2
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Macro to insert AutoText table loses text formatting
Why not construct a letterhead template and use that? You put your
letterhead in the first-page header and you don't mess with the margins of the new document, you simply set them in the template. Take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. (It also has the following links) Some other pages to look at: Letterhead Tips and Instructions http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download....StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Word "Forms" http://www.addbalance.com/word/wordw...rces.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). If you are interested in creating templates that will work with the letter wizard or use that wizard, you should look at the chapter on Advanced Document Formatting in Using Office 2003 (or whatever your version is), Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions including instructions on getting the fields you want from your Outlook Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You should be able to get this through your public library or at Amazon.com http://www.amazon.com/exec/obidos/IS...ncecheckbookA/ Finally, take a look at the letter templates that come with Word. While they are no great shakes as letterhead, they do use styles and AutoText lists very well. If you use the same style names that are used in those templates in your own letterhead for the same parts of the document, you will have better luck with using the built-in AutoText entries in Word. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... I use AutoText to insert a small table that contains formatted text as a letterhead, grid lines off, of course. But when I use a toolbar macro to automatically set the top margin to .5" and insert the autotext, it loses all the text formatting in the table. Can this be corrected? |
#3
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Macro to insert AutoText table loses text formatting
Thank you for your reply, Charles.
I already have a (write only) document listed as "letterhead" in the folder for the purpose you propose. But the method I'm trying to use has two advantages. A) The letterhead can be added quickly as an afterthought, and B) It's easier to teach temporary help to "click the smiley face" than to teach them to search for a file. One of the purposes of my job is to simplify and increase efficiency. Alas, I may fail with this one. Thanks again. "Charles Kenyon" wrote: Why not construct a letterhead template and use that? You put your letterhead in the first-page header and you don't mess with the margins of the new document, you simply set them in the template. Take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. (It also has the following links) Some other pages to look at: Letterhead Tips and Instructions http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download....StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Word "Forms" http://www.addbalance.com/word/wordw...rces.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). If you are interested in creating templates that will work with the letter wizard or use that wizard, you should look at the chapter on Advanced Document Formatting in Using Office 2003 (or whatever your version is), Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions including instructions on getting the fields you want from your Outlook Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You should be able to get this through your public library or at Amazon.com http://www.amazon.com/exec/obidos/IS...ncecheckbookA/ Finally, take a look at the letter templates that come with Word. While they are no great shakes as letterhead, they do use styles and AutoText lists very well. If you use the same style names that are used in those templates in your own letterhead for the same parts of the document, you will have better luck with using the built-in AutoText entries in Word. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... I use AutoText to insert a small table that contains formatted text as a letterhead, grid lines off, of course. But when I use a toolbar macro to automatically set the top margin to .5" and insert the autotext, it loses all the text formatting in the table. Can this be corrected? |
#4
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Macro to insert AutoText table loses text formatting
I put my letterhead (and other common templates) on a custom menu that is
added to the File menu. It has letterhead, bills, envelopes, and other standard forms. To see how to create such a menu, see http://addbalance.com/word/templates_menu.htm. You can attach it to a smiley face if you want. For the afterthought situation, copy your text into a new document. I accept that you like what you are doing, but you are doing it the hard way. It is losing the template because of the way Word handles styles, I suspect. See the textbox and includetext tutorial at http://addbalance.com/word/download.htm#Tutorials for a demonstration of how this works. (Formatting of AutoText inserted works the same as text inserted through the IncludeText field.) -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... Thank you for your reply, Charles. I already have a (write only) document listed as "letterhead" in the folder for the purpose you propose. But the method I'm trying to use has two advantages. A) The letterhead can be added quickly as an afterthought, and B) It's easier to teach temporary help to "click the smiley face" than to teach them to search for a file. One of the purposes of my job is to simplify and increase efficiency. Alas, I may fail with this one. Thanks again. "Charles Kenyon" wrote: Why not construct a letterhead template and use that? You put your letterhead in the first-page header and you don't mess with the margins of the new document, you simply set them in the template. Take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. (It also has the following links) Some other pages to look at: Letterhead Tips and Instructions http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download....StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Word "Forms" http://www.addbalance.com/word/wordw...rces.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). If you are interested in creating templates that will work with the letter wizard or use that wizard, you should look at the chapter on Advanced Document Formatting in Using Office 2003 (or whatever your version is), Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions including instructions on getting the fields you want from your Outlook Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You should be able to get this through your public library or at Amazon.com http://www.amazon.com/exec/obidos/IS...ncecheckbookA/ Finally, take a look at the letter templates that come with Word. While they are no great shakes as letterhead, they do use styles and AutoText lists very well. If you use the same style names that are used in those templates in your own letterhead for the same parts of the document, you will have better luck with using the built-in AutoText entries in Word. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... I use AutoText to insert a small table that contains formatted text as a letterhead, grid lines off, of course. But when I use a toolbar macro to automatically set the top margin to .5" and insert the autotext, it loses all the text formatting in the table. Can this be corrected? |
#5
Posted to microsoft.public.word.tables
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Macro to insert AutoText table loses text formatting
Charles, you are absolutely correct, and I appreciate your answers. I found
much information in the links you recommended. I vow to change my ways. S If you have any other thoughts on this, please add them. I love this stuff! Thanks again. Norm "Charles Kenyon" wrote: I put my letterhead (and other common templates) on a custom menu that is added to the File menu. It has letterhead, bills, envelopes, and other standard forms. To see how to create such a menu, see http://addbalance.com/word/templates_menu.htm. You can attach it to a smiley face if you want. For the afterthought situation, copy your text into a new document. I accept that you like what you are doing, but you are doing it the hard way. It is losing the template because of the way Word handles styles, I suspect. See the textbox and includetext tutorial at http://addbalance.com/word/download.htm#Tutorials for a demonstration of how this works. (Formatting of AutoText inserted works the same as text inserted through the IncludeText field.) -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... Thank you for your reply, Charles. I already have a (write only) document listed as "letterhead" in the folder for the purpose you propose. But the method I'm trying to use has two advantages. A) The letterhead can be added quickly as an afterthought, and B) It's easier to teach temporary help to "click the smiley face" than to teach them to search for a file. One of the purposes of my job is to simplify and increase efficiency. Alas, I may fail with this one. Thanks again. "Charles Kenyon" wrote: Why not construct a letterhead template and use that? You put your letterhead in the first-page header and you don't mess with the margins of the new document, you simply set them in the template. Take a look at: How to set up letterhead or some other document where you want one header on the first page and a different header on other pages. http://www.addbalance.com/word/headersfooters.htm This gives step-by-step instructions. (It also has the following links) Some other pages to look at: Letterhead Tips and Instructions http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download....StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Word "Forms" http://www.addbalance.com/word/wordw...rces.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). If you are interested in creating templates that will work with the letter wizard or use that wizard, you should look at the chapter on Advanced Document Formatting in Using Office 2003 (or whatever your version is), Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions including instructions on getting the fields you want from your Outlook Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You should be able to get this through your public library or at Amazon.com http://www.amazon.com/exec/obidos/IS...ncecheckbookA/ Finally, take a look at the letter templates that come with Word. While they are no great shakes as letterhead, they do use styles and AutoText lists very well. If you use the same style names that are used in those templates in your own letterhead for the same parts of the document, you will have better luck with using the built-in AutoText entries in Word. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Lighthouseman" wrote in message ... I use AutoText to insert a small table that contains formatted text as a letterhead, grid lines off, of course. But when I use a toolbar macro to automatically set the top margin to .5" and insert the autotext, it loses all the text formatting in the table. Can this be corrected? |
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