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#1
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File Size increase when saving versions...
I have been saving versions of a Word Document (File / Versions... / Save
Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? |
#2
Posted to microsoft.public.word.docmanagement
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File Size increase when saving versions...
After removing the versions in Word 2003 if you use File=Save As, to save the file to a new file name, do you get a reduced size.
FWIW, the versions feature has been moved out of Word in the 2007 editions, to be a part of the MS Office Sharepoint document management features. ================ "Nukecity" wrote in message ... I have been saving versions of a Word Document (File / Versions... / Save Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#3
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File Size increase when saving versions...
Saving versions not only increases file size but is a good way to end up
with a corrupt document. You would be better advised to save versions manually, by renaming the file periodically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nukecity" wrote in message ... I have been saving versions of a Word Document (File / Versions... / Save Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? |
#4
Posted to microsoft.public.word.docmanagement
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File Size increase when saving versions...
No, Save as does not decrease the file size. Strange, isn't it?
"Bob Buckland ?:-)" wrote: After removing the versions in Word 2003 if you use File=Save As, to save the file to a new file name, do you get a reduced size. FWIW, the versions feature has been moved out of Word in the 2007 editions, to be a part of the MS Office Sharepoint document management features. ================ "Nukecity" wrote in message ... I have been saving versions of a Word Document (File / Versions... / Save Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
#5
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File Size increase when saving versions...
Thanks for the warning about corrupting the document. Another user suggested
Save As to a new document, but it was still the same file size. The version feature will apparently be removed in the upcoming 2007 build of Office. I'll go with your suggestion, though I liked the idea of one document having the version history. "Suzanne S. Barnhill" wrote: Saving versions not only increases file size but is a good way to end up with a corrupt document. You would be better advised to save versions manually, by renaming the file periodically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nukecity" wrote in message ... I have been saving versions of a Word Document (File / Versions... / Save Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? |
#6
Posted to microsoft.public.word.docmanagement
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File Size increase when saving versions...
Not really all that strange. The Versions feature is known to cause
issues and document corruption. I suspect that's one of the reasons they discontinued it in Word 2007. Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Office 2007 Preview Site: http://www.microsoft.com/office/preview/default.mspx Office 2007 Community Articles/Tutorials: http://www.microsoft.com/office/prev...e_archive.mspx TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Nukecity" wrote in message ... No, Save as does not decrease the file size. Strange, isn't it? "Bob Buckland ?:-)" wrote: After removing the versions in Word 2003 if you use File=Save As, to save the file to a new file name, do you get a reduced size. FWIW, the versions feature has been moved out of Word in the 2007 editions, to be a part of the MS Office Sharepoint document management features. ================ "Nukecity" wrote in message ... I have been saving versions of a Word Document (File / Versions... / Save Now) to keep a change history. The original document was approximately .7 MB. With the additional versions, it grew as one would expect. Now, I've deleted the old versions, but the file size is still around 2 MB. Seems to me the file size should revert back to about .7 MB. I'm not concerned about the size itself, since 2 MB is still small by today's standards. But, as I add to this document and begin saving and deleting historical versions, this could become a problem. Anybody know how to compress a Word document, like you can with an Access database? -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* |
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