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#1
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Word 2003 doesn't see Outlook 2003 Contacts
In Word 2003, during the Mail Merge wizard, my Outlook contacts are not
showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#2
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Word 2003 doesn't see Outlook 2003 Contacts
As a workaround you can initiate the merge from Outlook by selecting your
Contacts folder or some contacts, and using the Outlook Tools-Mail Merge... option. Read the options in dialog box carefully! Also a. you get to use more of the data in the Contact this way than you do using the other method b. the field names you need to use in Word may be different from the ones that you need when you do it the other way. I don't know why the other method is not working in this case, but it does rely on a relatively complicated set of software components to get the data (it uses the Access/Jet OLE DB provider, and its special Outlook IISAM) and may fall foul of various Outlook and/or Windows configuration and security issues. For one thing, Outlook must be set up as the default program for email (not (just?) for Contacts as you might expect) in Control Panel-Internet options-Programs or IE-Tools-Internet Options-Programs, or the Vista equivalent. Peter Jamieson "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#3
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Word 2003 doesn't see Outlook 2003 Contacts
The problem was that an older .pst file (from Outlook 97) was copied over
for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#4
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Word 2003 doesn't see Outlook 2003 Contacts
Some corrections are necessary to your post. A PST file from Outlook 97
would have worked perfectly well had it been transferred correctly and then connected correctly to the Outlook Address Book Service. Instructions for doing so abound in the KB and in the Outlook groups. Creating a new PST file is fine, but you would never populate it by importing data from another PST file. You should copy data from one file to the other while both are open in the Outlook profile. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#5
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Word 2003 doesn't see Outlook 2003 Contacts
Russ,
In my attempts to get this working, the procedure for transferring was tried to no avail. The .pst file was working within the context of Outlook just fine, so initially, there was no reason to believe that any "transfer" was necessary. It was only when a mail merge was initiated from Word that any hint of a problem came up (Outlook could see the contact folders, but couldn't connect to them). If no mail merge was needed, the Outlook file was functioning flawlessly. I have no idea why you say that you should "never" populate a new .pst with data from another one via the Import feature since I have been doing this for over a decade with zero issues...ever. Also, Microsoft provides this functionaly as a feature within the product. Opening the two .pst's simultaneously and copying between them works, but it's completely uneccesaary and time consuming if you want to make sure you get all the information from all the categories without duplication (especially calendar holidays). FYI - In over a decade of my experiences with working with .pst's, I've would up with .pst's that are VERY large and have all of the various types of Outlook items within them. I've never had any issues with copying .pst's and/or importing from them. This particular situation was for a client of mine who had a .pst that, I'm beginning to believe had some corruption in it to begin with. -Scott "Russ Valentine [MVP-Outlook]" wrote in message ... Some corrections are necessary to your post. A PST file from Outlook 97 would have worked perfectly well had it been transferred correctly and then connected correctly to the Outlook Address Book Service. Instructions for doing so abound in the KB and in the Outlook groups. Creating a new PST file is fine, but you would never populate it by importing data from another PST file. You should copy data from one file to the other while both are open in the Outlook profile. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#6
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Word 2003 doesn't see Outlook 2003 Contacts
Correction:
(Word could see the contact folders, but couldn't connect to them). "Scott M." wrote in message ... Russ, In my attempts to get this working, the procedure for transferring was tried to no avail. The .pst file was working within the context of Outlook just fine, so initially, there was no reason to believe that any "transfer" was necessary. It was only when a mail merge was initiated from Word that any hint of a problem came up (Outlook could see the contact folders, but couldn't connect to them). If no mail merge was needed, the Outlook file was functioning flawlessly. I have no idea why you say that you should "never" populate a new .pst with data from another one via the Import feature since I have been doing this for over a decade with zero issues...ever. Also, Microsoft provides this functionaly as a feature within the product. Opening the two .pst's simultaneously and copying between them works, but it's completely uneccesaary and time consuming if you want to make sure you get all the information from all the categories without duplication (especially calendar holidays). FYI - In over a decade of my experiences with working with .pst's, I've would up with .pst's that are VERY large and have all of the various types of Outlook items within them. I've never had any issues with copying .pst's and/or importing from them. This particular situation was for a client of mine who had a .pst that, I'm beginning to believe had some corruption in it to begin with. -Scott "Russ Valentine [MVP-Outlook]" wrote in message ... Some corrections are necessary to your post. A PST file from Outlook 97 would have worked perfectly well had it been transferred correctly and then connected correctly to the Outlook Address Book Service. Instructions for doing so abound in the KB and in the Outlook groups. Creating a new PST file is fine, but you would never populate it by importing data from another PST file. You should copy data from one file to the other while both are open in the Outlook profile. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#7
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Word 2003 doesn't see Outlook 2003 Contacts
"The procedure for transferring?" What procedure was that? Using the correct
procedure would have worked. You mention copying and importing in the same sentence as if they were the same thing. Hardly. Outlook's import procedure has become so deeply flawed that should not be used. I don't care if you think otherwise. Read the Outlook groups and let others provide the testimony to that fact. Please be careful that you post accurately when you post information for others to use. Microsoft has never acknowledged the problems with its import function. Experienced users know better. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... Russ, In my attempts to get this working, the procedure for transferring was tried to no avail. The .pst file was working within the context of Outlook just fine, so initially, there was no reason to believe that any "transfer" was necessary. It was only when a mail merge was initiated from Word that any hint of a problem came up (Outlook could see the contact folders, but couldn't connect to them). If no mail merge was needed, the Outlook file was functioning flawlessly. I have no idea why you say that you should "never" populate a new .pst with data from another one via the Import feature since I have been doing this for over a decade with zero issues...ever. Also, Microsoft provides this functionaly as a feature within the product. Opening the two .pst's simultaneously and copying between them works, but it's completely uneccesaary and time consuming if you want to make sure you get all the information from all the categories without duplication (especially calendar holidays). FYI - In over a decade of my experiences with working with .pst's, I've would up with .pst's that are VERY large and have all of the various types of Outlook items within them. I've never had any issues with copying .pst's and/or importing from them. This particular situation was for a client of mine who had a .pst that, I'm beginning to believe had some corruption in it to begin with. -Scott "Russ Valentine [MVP-Outlook]" wrote in message ... Some corrections are necessary to your post. A PST file from Outlook 97 would have worked perfectly well had it been transferred correctly and then connected correctly to the Outlook Address Book Service. Instructions for doing so abound in the KB and in the Outlook groups. Creating a new PST file is fine, but you would never populate it by importing data from another PST file. You should copy data from one file to the other while both are open in the Outlook profile. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#8
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Word 2003 doesn't see Outlook 2003 Contacts
Wow. How about you check your ego at the door?! As if you are the only
*experienced user* out there. Apparently, you rushed to flame me before even reading my post. Did I say that copying the .pst and importing a .pst were the same thing? No. I said that I have done them both over a decade of using (and teaching) Outlook. I think that this experience and countless manipulations to and with the .pst file qualify me to post my experience as legitimate. To say "I don't care if you think otherwise" just translates to you are ignorant and I'm not saying that to be insulting, I'm saying that your comments are the dictionary definition of ignorant. How about reading the part where I told you that I did, in fact try doing the transfer as you suggested and connecting it to the Outlook Address Book? Then, to start your most recent message off questioning what transfer means? What drugs are you on?! What in the world do you mean when you suggest the I should post *accurately*. There's nothing that I've posted that is incorrect. I suggest that you be more careful before posting your advice, as clearly you have trouble when people don't take it. The bottom line is that my simple technique that I've done hundreds of times (oh, and that Microsoft provides in the software) worked just as it should have without having to hack my way through it as you suggest. To suggest as proof that the fact that the numerous posts in the Outlook groups are somehow *proof* that the import feature is flawed and not documented as such by Microsoft is akin to me telling you to scan the .NET newsgroups for people having trouble mananging memory in the appps and then suggesting that the reason is that the GC mechanism in the framework is flawed, rather than the slightly more resaonable answer is that people who understand it and use it successfully genenerally don't post messages about how they can't get it to work! Geeze! Did it ever occur to you that just because someone doesn't have MVP in thier email signature, that they still might know a thing or two (perhaps even more than you do) about the topic? Try standing in a proof of concept meeting and use an argument like "Your technique is flawed. I have no technical information as to why and I don't care if you disagree! Even though you are using the recommended proceedure and it works reliably for you, you're wrong!". Please! "Russ Valentine [MVP-Outlook]" wrote in message ... "The procedure for transferring?" What procedure was that? Using the correct procedure would have worked. You mention copying and importing in the same sentence as if they were the same thing. Hardly. Outlook's import procedure has become so deeply flawed that should not be used. I don't care if you think otherwise. Read the Outlook groups and let others provide the testimony to that fact. Please be careful that you post accurately when you post information for others to use. Microsoft has never acknowledged the problems with its import function. Experienced users know better. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... Russ, In my attempts to get this working, the procedure for transferring was tried to no avail. The .pst file was working within the context of Outlook just fine, so initially, there was no reason to believe that any "transfer" was necessary. It was only when a mail merge was initiated from Word that any hint of a problem came up (Outlook could see the contact folders, but couldn't connect to them). If no mail merge was needed, the Outlook file was functioning flawlessly. I have no idea why you say that you should "never" populate a new .pst with data from another one via the Import feature since I have been doing this for over a decade with zero issues...ever. Also, Microsoft provides this functionaly as a feature within the product. Opening the two .pst's simultaneously and copying between them works, but it's completely uneccesaary and time consuming if you want to make sure you get all the information from all the categories without duplication (especially calendar holidays). FYI - In over a decade of my experiences with working with .pst's, I've would up with .pst's that are VERY large and have all of the various types of Outlook items within them. I've never had any issues with copying .pst's and/or importing from them. This particular situation was for a client of mine who had a .pst that, I'm beginning to believe had some corruption in it to begin with. -Scott "Russ Valentine [MVP-Outlook]" wrote in message ... Some corrections are necessary to your post. A PST file from Outlook 97 would have worked perfectly well had it been transferred correctly and then connected correctly to the Outlook Address Book Service. Instructions for doing so abound in the KB and in the Outlook groups. Creating a new PST file is fine, but you would never populate it by importing data from another PST file. You should copy data from one file to the other while both are open in the Outlook profile. -- Russ Valentine [MVP-Outlook] "Scott M." wrote in message ... The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#9
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Word 2003 doesn't see Outlook 2003 Contacts
Thanks for posting back with your solution.
Peter Jamieson http://tips.pjmsn.me.uk Scott M. wrote: The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
#10
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Word 2003 doesn't see Outlook 2003 Contacts
Your welcome.
"Peter Jamieson" wrote in message ... Thanks for posting back with your solution. Peter Jamieson http://tips.pjmsn.me.uk Scott M. wrote: The problem was that an older .pst file (from Outlook 97) was copied over for use in Outlook 2003 and Outlook 2003 could not properly make the contacts available to Word 200 for the purposes of Mail Merge. The soluion was to remove the old .pst and create a new .pst and then import the old data into the new .pst. -Scott "Scott M." wrote in message ... In Word 2003, during the Mail Merge wizard, my Outlook contacts are not showing up, when Outlook is selected as the data source (BTW Outlook 2003 as well). The contact folder in Outlook does have its property set to act as an address book. Thanks |
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