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#1
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Password protecting a Word document for emailing
hi,
i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#2
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Password protecting a Word document for emailing
There are various encryption options available. Check out your Help to find
out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#3
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Password protecting a Word document for emailing
jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#4
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Password protecting a Word document for emailing
You can send the document password protected. Use one of the higher levels
of encryption - the default is not particularly secure. The only advantages of PDF are that it ensures the layout doesn't change (http://word.mvps.org/FAQs/Formatting/TextReflow.htm ) and to inhibit (but not prevent) editing. Use a strong password and don't simply send the password in an e-mail. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org GoBruins wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#5
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Password protecting a Word document for emailing
Graham Mayor wrote: You can send the document password protected. Use one of the higher levels of encryption - the default is not particularly secure. The only advantages of PDF are that it ensures the layout doesn't change (http://word.mvps.org/FAQs/Formatting/TextReflow.htm ) and to inhibit (but not prevent) editing. Use a strong password and don't simply send the password in an e-mail. thanks for the reply. layout change won't be an issue for us. just to clarify - when you say "higher levels of encryption", you mean encryption from within Word (i.e. RC4, Microsoft Enhanced Cryptographic Provider v1.0), and not encryption from the email program, correct? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org GoBruins wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#6
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Password protecting a Word document for emailing
Yes - from Word's security options.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org GoBruins wrote: Graham Mayor wrote: You can send the document password protected. Use one of the higher levels of encryption - the default is not particularly secure. The only advantages of PDF are that it ensures the layout doesn't change (http://word.mvps.org/FAQs/Formatting/TextReflow.htm ) and to inhibit (but not prevent) editing. Use a strong password and don't simply send the password in an e-mail. thanks for the reply. layout change won't be an issue for us. just to clarify - when you say "higher levels of encryption", you mean encryption from within Word (i.e. RC4, Microsoft Enhanced Cryptographic Provider v1.0), and not encryption from the email program, correct? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org GoBruins wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#7
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Password protecting a Word document for emailing
Regarding PDF. Depending on your needs, a PDF can be restricted for printing,
document changes, "content copying or extraction", among a few others. In my document production office, for example, our need is to ensure that such documents as provincial exams are not accessible for the above options. But yes, you would need to acquire a full copy of Adobe Acrobat. Although, other products are now available. "GoBruins" wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#8
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Password protecting a Word document for emailing
jackRabbit wrote: Regarding PDF. Depending on your needs, a PDF can be restricted for printing, document changes, "content copying or extraction", among a few others. In my document production office, for example, our need is to ensure that such documents as provincial exams are not accessible for the above options. But yes, you would need to acquire a full copy of Adobe Acrobat. Although, other products are now available. good to know, thanks. we may need those features down the line. "GoBruins" wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#9
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Password protecting a Word document for emailing
The operative word here is 'Restricted' Note that doesn't mean 'Prevented'.
Anything you allow a user to see can be copied, printed or manipulated in a variety of ways. All the protection does is make things a little more difficult for the casual user. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org GoBruins wrote: jackRabbit wrote: Regarding PDF. Depending on your needs, a PDF can be restricted for printing, document changes, "content copying or extraction", among a few others. In my document production office, for example, our need is to ensure that such documents as provincial exams are not accessible for the above options. But yes, you would need to acquire a full copy of Adobe Acrobat. Although, other products are now available. good to know, thanks. we may need those features down the line. "GoBruins" wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
#10
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Password protecting a Word document for emailing
All good advice here. If you want a programme for PDF try Cute PDF from
www.cutepdf.com. It sits in the printers folder therefore will work with any programme and it's FREE. "jackRabbit" wrote: Regarding PDF. Depending on your needs, a PDF can be restricted for printing, document changes, "content copying or extraction", among a few others. In my document production office, for example, our need is to ensure that such documents as provincial exams are not accessible for the above options. But yes, you would need to acquire a full copy of Adobe Acrobat. Although, other products are now available. "GoBruins" wrote: jackRabbit wrote: There are various encryption options available. Check out your Help to find out more and which option might be more suitable for your needs. If the document is for viewing only, might I suggest converting to PDF and setting your security thru this method. thanks for your reply. yes, the doc is for viewing only. but what advantages would the PDF format have over the DOC format if i'm password protecting both? if i chose the PDF format, i would have to purchase Adobe Acrobat, correct? "GoBruins" wrote: hi, i've been told that email is not a good medium for sending sensitive data, as it is not encrypted. but if i password protect a Word document first, is it then safe to send via email? thanks in advance. |
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