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#1
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Safer of 2 methods for very long doc
A user of mine will shortly build a very very long Word document with 2-column
text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
#2
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Safer of 2 methods for very long doc
What are you calling "very, very long"? Some people posting here say
that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06*am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. *And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? *Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. *Word 2003, WinXP. MT |
#3
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Safer of 2 methods for very long doc
The decision should be based on how you want the text to behave relative to
the tables. If you insert section breaks in order to make the tables inline, the text in column 1 will be continued in column 2 above the table, then resume in column 1 below the table. If you insert the table wrapped (floating), the text in column 1 above the table will continue in column 1 below the table before snaking to column 2: Inline Text 1 Text 2 Table Table Table Text 3 Text 4 Floating Text 1 Text 3 Table Table Table Text 2 Text 4 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Mark Tangard" wrote in message ... A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
#4
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Safer of 2 methods for very long doc
I avoid using floating/wrapping objects until after editing and reviews
because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT -- Message posted via http://www.officekb.com |
#5
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Safer of 2 methods for very long doc
I'd agree on both points, with the caveats mentioned in my earlier post.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "PamC via OfficeKB.com" u43222@uwe wrote in message news:947faa4cdaf5b@uwe... I avoid using floating/wrapping objects until after editing and reviews because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT -- Message posted via http://www.officekb.com |
#6
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Safer of 2 methods for very long doc
At the risk of going somewhat off-topic:
I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06*am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. *And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? *Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. *Word 2003, WinXP. MT |
#7
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Safer of 2 methods for very long doc
Oh -- that's something different. In FrameMaker, when you make
something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43*am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP * * * *FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06*am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. *And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? *Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. *Word 2003, WinXP. MT- |
#8
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Safer of 2 methods for very long doc
Well, you already knew that Microsoft subscribes to the Red Queen school of word
definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43*am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP * * * *FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06*am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. *And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? *Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. *Word 2003, WinXP. MT- |
#9
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Safer of 2 methods for very long doc
And of course it was Humpty Dumpty, not the Red Queen. I hate when that happens.
On Sun, 12 Apr 2009 16:58:31 -0400, Jay Freedman wrote: Well, you already knew that Microsoft subscribes to the Red Queen school of word definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43*am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP * * * *FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06*am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. *And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? *Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. *Word 2003, WinXP. MT- |
#10
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Safer of 2 methods for very long doc
Actually, text does flow around the floating object (both back and forth);
you just can't have a full-page floating object. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message ... Well, you already knew that Microsoft subscribes to the Red Queen school of word definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43 am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06 am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT- |
#11
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Safer of 2 methods for very long doc
Well, the Red Queen is appropriate, too, if you like doing impossible things
before breakfast. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message ... And of course it was Humpty Dumpty, not the Red Queen. I hate when that happens. On Sun, 12 Apr 2009 16:58:31 -0400, Jay Freedman wrote: Well, you already knew that Microsoft subscribes to the Red Queen school of word definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43 am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06 am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT- |
#12
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Safer of 2 methods for very long doc
OK, I was a bit imprecise.
The text will flow back before the picture only within the same page. In the situation grammatim described, Word will _not_ backfill the empty space at the bottom of the page that originally contained the anchor paragraph; both the paragraph and the picture move to the next page. To let it backfill the preceding page, you have to manually move the anchor to a later paragraph. On Sun, 12 Apr 2009 18:13:06 -0500, "Suzanne S. Barnhill" wrote: Actually, text does flow around the floating object (both back and forth); you just can't have a full-page floating object. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message .. . Well, you already knew that Microsoft subscribes to the Red Queen school of word definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43 am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06 am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT- |
#13
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Safer of 2 methods for very long doc
I use wrapped objects so seldom that I have to think about how I've handled
that when I have used them, and I guess, as you say, I've moved the anchor. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message ... OK, I was a bit imprecise. The text will flow back before the picture only within the same page. In the situation grammatim described, Word will _not_ backfill the empty space at the bottom of the page that originally contained the anchor paragraph; both the paragraph and the picture move to the next page. To let it backfill the preceding page, you have to manually move the anchor to a later paragraph. On Sun, 12 Apr 2009 18:13:06 -0500, "Suzanne S. Barnhill" wrote: Actually, text does flow around the floating object (both back and forth); you just can't have a full-page floating object. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message . .. Well, you already knew that Microsoft subscribes to the Red Queen school of word definitions. ;-) You're correct, in Word the text does not flow from after a 'floating' object to fill the space before it. On Sun, 12 Apr 2009 11:50:50 -0700 (PDT), grammatim wrote: Oh -- that's something different. In FrameMaker, when you make something Float, it goes to the top of the next page (next column) if it won't fit on the page its anchor is on, and the text flows around it. Since Word isn't page-oriented, I don't expect it can do that. On Apr 12, 11:43 am, Jay Freedman wrote: At the risk of going somewhat off-topic: I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. The easy way: When the mouse pointer hovers over the table, a small square containing a 4-way arrow appears off the northwest corner of the table. If you drag that square, the table becomes a floating object. The harder way: Go to the Table Properties dialog and click the Around button under Text Wrapping. Also, once the table is floating, the None button in the dialog is the only way to get it in-line again. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 12 Apr 2009 05:59:45 -0700 (PDT), grammatim wrote: What are you calling "very, very long"? Some people posting here say that a 100-page document is "very, very long," but it wouldn't be problematic in the least. I'd appreciate knowing how you "float" a table, which is something built into FrameMaker but I have never discovered in Word. On Apr 12, 3:06 am, Mark Tangard ] speakeasy.net wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT- |
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Safer of 2 methods for very long doc
Hi Suzanne,
I should've added one detail that makes this consideration moot: the tables will all be placed at the top or bottom of the page. Suzanne S. Barnhill wrote: The decision should be based on how you want the text to behave relative to the tables. If you insert section breaks in order to make the tables inline, the text in column 1 will be continued in column 2 above the table, then resume in column 1 below the table. If you insert the table wrapped (floating), the text in column 1 above the table will continue in column 1 below the table before snaking to column 2: Inline Text 1 Text 2 Table Table Table Text 3 Text 4 Floating Text 1 Text 3 Table Table Table Text 2 Text 4 |
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Safer of 2 methods for very long doc
Hi Pam. Yes, I'm generally of the same mind; but this is a case of only very
light editing -- mostly just changing a few numbers in the tables and a few words in the text; so our goal in choosing between the two methods is to maximize the file's stability through many saves (probably dozens daily over the course of a few years), given it'll be a very large file and may have several hundred "sections" which in itself can make a file temperamental. To answer your earlier question, yes, it's likely to be very very long, perhaps thousands of pages. All tables will be the same size and structure, none will be long enough to break across pages, and all will be formatted to ensure they don't. PamC via OfficeKB.com wrote: I avoid using floating/wrapping objects until after editing and reviews because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
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Safer of 2 methods for very long doc
Agh, sorry, just realized the question on length wasn't from Pam, but from
grammatim. So gang, given that the text-wrapping pattern Suzanne mentioned isn't an issue for this doc (see earlier post), which method do you think would give us the most, um, emotionally secure file? MT Mark Tangard wrote: Hi Pam. Yes, I'm generally of the same mind; but this is a case of only very light editing -- mostly just changing a few numbers in the tables and a few words in the text; so our goal in choosing between the two methods is to maximize the file's stability through many saves (probably dozens daily over the course of a few years), given it'll be a very large file and may have several hundred "sections" which in itself can make a file temperamental. To answer your earlier question, yes, it's likely to be very very long, perhaps thousands of pages. All tables will be the same size and structure, none will be long enough to break across pages, and all will be formatted to ensure they don't. PamC via OfficeKB.com wrote: I avoid using floating/wrapping objects until after editing and reviews because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
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Safer of 2 methods for very long doc
My vote would be for section breaks.
Floating objects of any kind far too easily move out of position, either with a stray mouse move or "just because they can". We've seen floating things move to odd locations, and even disappear because they were outside the boundaries of any page. As I know you're aware, a project of this sort demands frequent and multiple backups. It would even be advisable to run a periodic check of the backups to verify that they're trustworthy -- there's nothing worse than corrupting a document and then finding that the backup is also corrupt. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 13 Apr 2009 00:23:56 -0800, Mark Tangard wrote: Agh, sorry, just realized the question on length wasn't from Pam, but from grammatim. So gang, given that the text-wrapping pattern Suzanne mentioned isn't an issue for this doc (see earlier post), which method do you think would give us the most, um, emotionally secure file? MT Mark Tangard wrote: Hi Pam. Yes, I'm generally of the same mind; but this is a case of only very light editing -- mostly just changing a few numbers in the tables and a few words in the text; so our goal in choosing between the two methods is to maximize the file's stability through many saves (probably dozens daily over the course of a few years), given it'll be a very large file and may have several hundred "sections" which in itself can make a file temperamental. To answer your earlier question, yes, it's likely to be very very long, perhaps thousands of pages. All tables will be the same size and structure, none will be long enough to break across pages, and all will be formatted to ensure they don't. PamC via OfficeKB.com wrote: I avoid using floating/wrapping objects until after editing and reviews because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
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Safer of 2 methods for very long doc
Thanks, Jay, that's what we needed to hear.
Jay Freedman wrote: My vote would be for section breaks. Floating objects of any kind far too easily move out of position, either with a stray mouse move or "just because they can". We've seen floating things move to odd locations, and even disappear because they were outside the boundaries of any page. As I know you're aware, a project of this sort demands frequent and multiple backups. It would even be advisable to run a periodic check of the backups to verify that they're trustworthy -- there's nothing worse than corrupting a document and then finding that the backup is also corrupt. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 13 Apr 2009 00:23:56 -0800, Mark Tangard wrote: Agh, sorry, just realized the question on length wasn't from Pam, but from grammatim. So gang, given that the text-wrapping pattern Suzanne mentioned isn't an issue for this doc (see earlier post), which method do you think would give us the most, um, emotionally secure file? MT Mark Tangard wrote: Hi Pam. Yes, I'm generally of the same mind; but this is a case of only very light editing -- mostly just changing a few numbers in the tables and a few words in the text; so our goal in choosing between the two methods is to maximize the file's stability through many saves (probably dozens daily over the course of a few years), given it'll be a very large file and may have several hundred "sections" which in itself can make a file temperamental. To answer your earlier question, yes, it's likely to be very very long, perhaps thousands of pages. All tables will be the same size and structure, none will be long enough to break across pages, and all will be formatted to ensure they don't. PamC via OfficeKB.com wrote: I avoid using floating/wrapping objects until after editing and reviews because even light copyediting can change the object's position, and substantive reviews nearly always do. Also, if the tables need to break across pages, in-line would be better. PamC Mark Tangard wrote: A user of mine will shortly build a very very long Word document with 2-column text and many, many tables, all of them full-page-width and about one-half page high. I see 2 main ways to do this: (1) Float each table, so that it displaces the text like a picture, OR: (2) Place a section break before and after each table, make they section they enclose a one-column layout, and have the table sit there "inline" rather than floating. After the file is assembled it'll be edited often, but not drastically, so ease of editing & reformatting isn't an issue. And I'll probably write a macro for her to do the inserting, so the number or complexity of steps won't be much an obstacle. We're mainly concerned with the stability of what may be a very large file. Given that concern, which method would you choose? Is #2 more likely to have problems because it'll have a large number of section breaks (which we all know are evil incarnate)? Also, up til now, due to bad experiences with the "positioning" feature in Word tables long ago, I've always used frames to float tables. Is that any wiser? Any opinions appreciated. Word 2003, WinXP. MT |
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