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printing on postcard problem



 
 
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  #1  
Old March 8th 05, 03:53 PM
Les Golden, Oak Park, Illinois
external usenet poster
 
Posts: n/a
Default printing on postcard problem

Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two columns,
one for message and one for mail merge address. I perform the merge. Now I
have 400 postcards of that dimension. But I want to print out 4 at a time on
an 8 1/2 x 11 sheet. I'm using Word 97. How do I format that? If I simply
lay them side by side, the columns run over. Should I be using "Break" from
the Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working now by
changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should do the

trick
I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the text to

be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width 6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should be simple.
I'm
printing on 4x6 postcards, however my printer will not accept the
postcards
with the short edge pointing inwards. (when it feeds the cards in,

it
slips
every time and I lose a couple of inches of print, they are glossy...
with
them oriented the long way, the printer has more rollers against the
card
and grabs them better). So, I'm trying to feed them in along the

long
edge.

No matter how I set the page layout or the printer driver

orientation,
it
wants to print the documents as though they were being fed in along

the
short edge. Basically I need to rotate everything 90 degrees.

I'm using Word to do this because it's a mail merge document where

I'm
pulling in records from an Excel spreadsheet and have several hundred
postcards to print.

Thanks for any help.











Ads
  #2  
Old March 8th 05, 07:38 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

You need to start with the appropriate "label" definition, such as Avery
3263, which has the postcards 4-up. This is set up as a table, so be sure
you have table gridlines displayed (Table | Show Gridlines) so you can see
the card boundaries. You will not be able to use columns; you'll need to
split each table cell into two. I would suggest that you do this *after*
inserting the merge fields and propagating them to the other cards;
otherwise you'll end up with merge fields in every cell, and you'll have to
remove them from half of them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Les Golden; Oak Park; "Illinois" Les Golden, Oak Park,
wrote in message
...
Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two columns,
one for message and one for mail merge address. I perform the merge. Now

I
have 400 postcards of that dimension. But I want to print out 4 at a time

on
an 8 1/2 x 11 sheet. I'm using Word 97. How do I format that? If I

simply
lay them side by side, the columns run over. Should I be using "Break"

from
the Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working now by
changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should do the

trick
I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the text

to
be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width 6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should be

simple.
I'm
printing on 4x6 postcards, however my printer will not accept the
postcards
with the short edge pointing inwards. (when it feeds the cards

in,
it
slips
every time and I lose a couple of inches of print, they are

glossy...
with
them oriented the long way, the printer has more rollers against

the
card
and grabs them better). So, I'm trying to feed them in along the

long
edge.

No matter how I set the page layout or the printer driver

orientation,
it
wants to print the documents as though they were being fed in

along
the
short edge. Basically I need to rotate everything 90 degrees.

I'm using Word to do this because it's a mail merge document

where
I'm
pulling in records from an Excel spreadsheet and have several

hundred
postcards to print.

Thanks for any help.












  #3  
Old March 9th 05, 06:15 PM
Les Golden, Oak Park, Illinois
external usenet poster
 
Posts: n/a
Default

Dear Suzanne: Thanks for helping. nfortuately, my Word 97 lacks the 3263
form, and I've not been able to downlaod the Avery Wizard from avery.com. I
tried the following two solutions. First, I constructed my postcard,
complete with the merge codes without columns, and then I copied it and laid
out a sheet of 4 on the standard 8 1/2 x 11 paper. Now of course when I do
the merge I get 400 sheets each with 4 cards with the same mailing address.
So the problem now is how do I get 4 different addresses per sheet. I saw a
solution somewhre on your site using Publisher, but I only have Word 97.
Second, i just laid out the text of my postcard 4 times, then inserted the
merge codes separately. Then I merge, but the same problem occurs, 4
identical addresses on each of the 400 sheets. Thanks for your speedy reply
to my first inquiry. Les Golden

"Suzanne S. Barnhill" wrote:

You need to start with the appropriate "label" definition, such as Avery
3263, which has the postcards 4-up. This is set up as a table, so be sure
you have table gridlines displayed (Table | Show Gridlines) so you can see
the card boundaries. You will not be able to use columns; you'll need to
split each table cell into two. I would suggest that you do this *after*
inserting the merge fields and propagating them to the other cards;
otherwise you'll end up with merge fields in every cell, and you'll have to
remove them from half of them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Les Golden; Oak Park; "Illinois" Les Golden, Oak Park,
wrote in message
...
Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two columns,
one for message and one for mail merge address. I perform the merge. Now

I
have 400 postcards of that dimension. But I want to print out 4 at a time

on
an 8 1/2 x 11 sheet. I'm using Word 97. How do I format that? If I

simply
lay them side by side, the columns run over. Should I be using "Break"

from
the Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working now by
changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should do the
trick
I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the text

to
be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width 6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should be

simple.
I'm
printing on 4x6 postcards, however my printer will not accept the
postcards
with the short edge pointing inwards. (when it feeds the cards

in,
it
slips
every time and I lose a couple of inches of print, they are

glossy...
with
them oriented the long way, the printer has more rollers against

the
card
and grabs them better). So, I'm trying to feed them in along the
long
edge.

No matter how I set the page layout or the printer driver
orientation,
it
wants to print the documents as though they were being fed in

along
the
short edge. Basically I need to rotate everything 90 degrees.

I'm using Word to do this because it's a mail merge document

where
I'm
pulling in records from an Excel spreadsheet and have several

hundred
postcards to print.

Thanks for any help.













  #4  
Old March 9th 05, 11:25 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

I feel sure that Word 97 includes some Avery stock number for postcards if
you will just look. If not, it is easy enough to define a custom label
definition.

To have more than one address on a page, you need to include a «Next Record»
field at the end of each card.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Les Golden; Oak Park; "Illinois"
m wrote in message
...
Dear Suzanne: Thanks for helping. nfortuately, my Word 97 lacks the 3263
form, and I've not been able to downlaod the Avery Wizard from avery.com.

I
tried the following two solutions. First, I constructed my postcard,
complete with the merge codes without columns, and then I copied it and

laid
out a sheet of 4 on the standard 8 1/2 x 11 paper. Now of course when I

do
the merge I get 400 sheets each with 4 cards with the same mailing

address.
So the problem now is how do I get 4 different addresses per sheet. I saw

a
solution somewhre on your site using Publisher, but I only have Word 97.
Second, i just laid out the text of my postcard 4 times, then inserted the
merge codes separately. Then I merge, but the same problem occurs, 4
identical addresses on each of the 400 sheets. Thanks for your speedy

reply
to my first inquiry. Les Golden

"Suzanne S. Barnhill" wrote:

You need to start with the appropriate "label" definition, such as Avery
3263, which has the postcards 4-up. This is set up as a table, so be

sure
you have table gridlines displayed (Table | Show Gridlines) so you can

see
the card boundaries. You will not be able to use columns; you'll need to
split each table cell into two. I would suggest that you do this *after*
inserting the merge fields and propagating them to the other cards;
otherwise you'll end up with merge fields in every cell, and you'll have

to
remove them from half of them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

Les Golden; Oak Park; "Illinois" Les Golden, Oak Park,
wrote in message
...
Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two

columns,
one for message and one for mail merge address. I perform the merge.

Now
I
have 400 postcards of that dimension. But I want to print out 4 at a

time
on
an 8 1/2 x 11 sheet. I'm using Word 97. How do I format that? If I

simply
lay them side by side, the columns run over. Should I be using

"Break"
from
the Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working now

by
changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should do

the
trick
I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the

text
to
be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width

6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should be

simple.
I'm
printing on 4x6 postcards, however my printer will not accept

the
postcards
with the short edge pointing inwards. (when it feeds the

cards
in,
it
slips
every time and I lose a couple of inches of print, they are

glossy...
with
them oriented the long way, the printer has more rollers

against
the
card
and grabs them better). So, I'm trying to feed them in along

the
long
edge.

No matter how I set the page layout or the printer driver
orientation,
it
wants to print the documents as though they were being fed in

along
the
short edge. Basically I need to rotate everything 90

degrees.

I'm using Word to do this because it's a mail merge document

where
I'm
pulling in records from an Excel spreadsheet and have several

hundred
postcards to print.

Thanks for any help.














  #5  
Old March 10th 05, 06:58 AM
Graham Mayor
external usenet poster
 
Posts: n/a
Default

With regard to the «Next Record» field, note that this field is normally
placed at the beginning of each card (or label) EXCEPT the first. If you put
it at the end of each card, then omit the field from the last card or the
merge will skip a record for each page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Suzanne S. Barnhill wrote:
I feel sure that Word 97 includes some Avery stock number for
postcards if you will just look. If not, it is easy enough to define
a custom label definition.

To have more than one address on a page, you need to include a «Next
Record» field at the end of each card.


Les Golden; Oak Park; "Illinois"
m wrote in message
...
Dear Suzanne: Thanks for helping. nfortuately, my Word 97 lacks
the 3263 form, and I've not been able to downlaod the Avery Wizard
from avery.com. I tried the following two solutions. First, I
constructed my postcard, complete with the merge codes without
columns, and then I copied it and laid out a sheet of 4 on the
standard 8 1/2 x 11 paper. Now of course when I do the merge I get
400 sheets each with 4 cards with the same mailing address. So the
problem now is how do I get 4 different addresses per sheet. I saw
a solution somewhre on your site using Publisher, but I only have
Word 97. Second, i just laid out the text of my postcard 4 times,
then inserted the merge codes separately. Then I merge, but the
same problem occurs, 4 identical addresses on each of the 400
sheets. Thanks for your speedy reply to my first inquiry. Les
Golden

"Suzanne S. Barnhill" wrote:

You need to start with the appropriate "label" definition, such as
Avery 3263, which has the postcards 4-up. This is set up as a
table, so be sure you have table gridlines displayed (Table | Show
Gridlines) so you can see the card boundaries. You will not be able
to use columns; you'll need to split each table cell into two. I
would suggest that you do this *after* inserting the merge fields
and propagating them to the other cards; otherwise you'll end up
with merge fields in every cell, and you'll have to remove them
from half of them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Les Golden; Oak Park; "Illinois" Les Golden, Oak Park,
wrote in message
...
Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two
columns, one for message and one for mail merge address. I
perform the merge. Now I have 400 postcards of that dimension.
But I want to print out 4 at a time on an 8 1/2 x 11 sheet. I'm
using Word 97. How do I format that? If I simply lay them side
by side, the columns run over. Should I be using "Break" from the
Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working
now by changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should
do the trick I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the

text
to
be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width
6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should
be simple. I'm
printing on 4x6 postcards, however my printer will not
accept the postcards with the short edge pointing inwards.
(when it feeds the

cards
in,
it
slips
every time and I lose a couple of inches of print, they are
glossy... with
them oriented the long way, the printer has more rollers
against the card
and grabs them better). So, I'm trying to feed them in along

the
long
edge.

No matter how I set the page layout or the printer driver
orientation, it
wants to print the documents as though they were being fed
in along the short edge. Basically I need to rotate
everything 90 degrees.

I'm using Word to do this because it's a mail merge document
where I'm pulling in records from an Excel spreadsheet and
have several hundred postcards to print.

Thanks for any help.



  #6  
Old March 10th 05, 01:59 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Thanks, Graham. I knew the first part of that but not the last. It's rather
illogical, isn't it?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Graham Mayor" wrote in message
...
With regard to the «Next Record» field, note that this field is normally
placed at the beginning of each card (or label) EXCEPT the first. If you

put
it at the end of each card, then omit the field from the last card or the
merge will skip a record for each page.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Suzanne S. Barnhill wrote:
I feel sure that Word 97 includes some Avery stock number for
postcards if you will just look. If not, it is easy enough to define
a custom label definition.

To have more than one address on a page, you need to include a «Next
Record» field at the end of each card.


Les Golden; Oak Park; "Illinois"
m wrote in message
...
Dear Suzanne: Thanks for helping. nfortuately, my Word 97 lacks
the 3263 form, and I've not been able to downlaod the Avery Wizard
from avery.com. I tried the following two solutions. First, I
constructed my postcard, complete with the merge codes without
columns, and then I copied it and laid out a sheet of 4 on the
standard 8 1/2 x 11 paper. Now of course when I do the merge I get
400 sheets each with 4 cards with the same mailing address. So the
problem now is how do I get 4 different addresses per sheet. I saw
a solution somewhre on your site using Publisher, but I only have
Word 97. Second, i just laid out the text of my postcard 4 times,
then inserted the merge codes separately. Then I merge, but the
same problem occurs, 4 identical addresses on each of the 400
sheets. Thanks for your speedy reply to my first inquiry. Les
Golden

"Suzanne S. Barnhill" wrote:

You need to start with the appropriate "label" definition, such as
Avery 3263, which has the postcards 4-up. This is set up as a
table, so be sure you have table gridlines displayed (Table | Show
Gridlines) so you can see the card boundaries. You will not be able
to use columns; you'll need to split each table cell into two. I
would suggest that you do this *after* inserting the merge fields
and propagating them to the other cards; otherwise you'll end up
with merge fields in every cell, and you'll have to remove them
from half of them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Les Golden; Oak Park; "Illinois" Les Golden, Oak Park,
wrote in message
...
Here's my problem. I designed a 4 1/4 x 5 1/2 postcard, with two
columns, one for message and one for mail merge address. I
perform the merge. Now I have 400 postcards of that dimension.
But I want to print out 4 at a time on an 8 1/2 x 11 sheet. I'm
using Word 97. How do I format that? If I simply lay them side
by side, the columns run over. Should I be using "Break" from the
Insert tab somehow. Never have had luck with that.

"Suzanne S. Barnhill" wrote:

Yup!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

"Rob" wrote in message
...
I guess I didn't see. That didn't work, but I have it working
now by changing around paper dimensions, which is
probably exactly what you were trying to tell me to do .

"Rob" wrote in message
...
Ok I think I see... Use text boxes and rotate the text should
do the trick I hope!!

"Rob" wrote in message
...
But then the text needs to be rotated 90 degrees as I need the

text
to
be
oriented along
the long edge of the card.

"Suzanne S. Barnhill" wrote in message
...
Make sure your setup is for Portrait with height 4" and width
6".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the newsgroup so
all may benefit.

"Rob" wrote in message
...
I'm tearing my hair out over here on something that should
be simple. I'm
printing on 4x6 postcards, however my printer will not
accept the postcards with the short edge pointing inwards.
(when it feeds the

cards
in,
it
slips
every time and I lose a couple of inches of print, they are
glossy... with
them oriented the long way, the printer has more rollers
against the card
and grabs them better). So, I'm trying to feed them in along

the
long
edge.

No matter how I set the page layout or the printer driver
orientation, it
wants to print the documents as though they were being fed
in along the short edge. Basically I need to rotate
everything 90 degrees.

I'm using Word to do this because it's a mail merge document
where I'm pulling in records from an Excel spreadsheet and
have several hundred postcards to print.

Thanks for any help.




 




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