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#1
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custom format a page number
My client has a bunch of contract templates that they use and need to have
the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#2
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After you have inserted the page number in the header/footer, press Alt+F9
to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#3
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Suzanne,
Thank you so much for your help. This is exactly what I was looking for. Thank you, Danny "Suzanne S. Barnhill" wrote: After you have inserted the page number in the header/footer, press Alt+F9 to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#4
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Glad I could help.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Suzanne, Thank you so much for your help. This is exactly what I was looking for. Thank you, Danny "Suzanne S. Barnhill" wrote: After you have inserted the page number in the header/footer, press Alt+F9 to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#5
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Hi Suzanne,
I found an issue that resulted from doing a mail merge. They page numbers are all working until after the mail merge. After the merge, all the pages now are displaying page 1 and it is not a field anymore. Is there anyway I can keep the page field after the merge so the formula for the page numbering stays? Thank you so much, Danny "Suzanne S. Barnhill" wrote: Glad I could help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Suzanne, Thank you so much for your help. This is exactly what I was looking for. Thank you, Danny "Suzanne S. Barnhill" wrote: After you have inserted the page number in the header/footer, press Alt+F9 to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#6
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Mail merge unfortunately does a number on some fields. I know there are KB
articles on this, but I'm currently not finding them. In your case, however, if you are doing a letter merge, the reason is that each "letter" is a separate section with numbering restarted in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Hi Suzanne, I found an issue that resulted from doing a mail merge. They page numbers are all working until after the mail merge. After the merge, all the pages now are displaying page 1 and it is not a field anymore. Is there anyway I can keep the page field after the merge so the formula for the page numbering stays? Thank you so much, Danny "Suzanne S. Barnhill" wrote: Glad I could help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Suzanne, Thank you so much for your help. This is exactly what I was looking for. Thank you, Danny "Suzanne S. Barnhill" wrote: After you have inserted the page number in the header/footer, press Alt+F9 to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
#7
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Suzanne,
After playing with the field, I got it working. Instead of using the IF statement to draw my page numbers I tried playing differently with the { page \# 00000# } format and sections to get the results that I wanted. Thank you so much for your help with this. You have been very helpful. Danny "Suzanne S. Barnhill" wrote: Mail merge unfortunately does a number on some fields. I know there are KB articles on this, but I'm currently not finding them. In your case, however, if you are doing a letter merge, the reason is that each "letter" is a separate section with numbering restarted in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Hi Suzanne, I found an issue that resulted from doing a mail merge. They page numbers are all working until after the mail merge. After the merge, all the pages now are displaying page 1 and it is not a field anymore. Is there anyway I can keep the page field after the merge so the formula for the page numbering stays? Thank you so much, Danny "Suzanne S. Barnhill" wrote: Glad I could help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... Suzanne, Thank you so much for your help. This is exactly what I was looking for. Thank you, Danny "Suzanne S. Barnhill" wrote: After you have inserted the page number in the header/footer, press Alt+F9 to display the { PAGE } field code. Add a numeric picture switch as follows: { PAGE \# 00000# } Press F9 to update the field and display the number 000001. Add the N or S outside the PAGE field. If the signature page is always the last page, you don't even need a section break, just a conditional field, as follows: { IF { PAGE } = { NUMPAGES } "{ PAGE \# 00000# }S" "{ PAGE \# 00000# }N" } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Danny" wrote in message ... My client has a bunch of contract templates that they use and need to have the page number in s certain format (*000001N*). The N is for a normal contract page. The signature page will need to be suffixed with a S (*000003S*). The problem is when they add stuff to a page the signature page sometimes gets off set. I need to find a way to do a customer number that has leading zeros. I can use sections to use the N or S on the doc but I need to find a way to add a custom format so I can start the page number at 000000. Can anyone help me? Thank you! |
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