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#1
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How do I get the company name to show up when I insert an address.
When I use the envelope option in Word (from the Tools menu) and I insert an
address from Outlook, it only inserts the name of the person and the address. I would like it to also insert the company name if there is one. Obviously, you would include the company name when mailing something the someone at a business address. |
#2
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You will need redefine your AddressLayout AutoText entry.
Open and blank document. InsertAutoTextAutoText. Highlight the AddressLayout entry and click insert. You will see something like PR_GIVEN_NAME PR_SURNAME PR_POSTAL_ADDRESS Change this to include the company name PR_GIVEN_NAME PR_SURNAME PR_COMPANY_NAME PR_POSTAL_ADDRESS Select the whole thing and press ALT+F3 and create a new AddressLayout entry. Fellow MVP Graham Mayor has listed most of the available OUTLOOK fields he http://www.gmayor.com/Macrobutton.htm -- Greg Maxey/Word MVP A Peer in Peer to Peer Support MHelmle wrote: When I use the envelope option in Word (from the Tools menu) and I insert an address from Outlook, it only inserts the name of the person and the address. I would like it to also insert the company name if there is one. Obviously, you would include the company name when mailing something the someone at a business address. |
#3
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You can modify AddressLayout to include "conditional" things, such as
inserting Company Name if there is one, but not leaving a blank line if there is not. Here are a few references explaining how to do it: MS Article 212345: How To: Modify the Layout of an Address Book Entry in Word 2000 MS Article 209752:WD2000: Blank Lines Not Suppressed with AddressLayout AutoText A comprehensive Slipstick Paper: http://support.microsoft.com/?kbid=212345 "MHelmle" wrote: When I use the envelope option in Word (from the Tools menu) and I insert an address from Outlook, it only inserts the name of the person and the address. I would like it to also insert the company name if there is one. Obviously, you would include the company name when mailing something the someone at a business address. |
#4
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Or apply a slight modification to that:
{PR_GIVEN_NAME PR_SURNAME }{PR_COMPANY_NAME }{PR_POSTAL_ADDRESS} The curly brackets (typed from the keyboard or cut and pasted from here) will ensure that if a record does not have a company name, you don't get an empty line. There is a full list of fields that can be used in this manner at http://www.gmayor.com/Macrobutton.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Greg Maxey wrote: You will need redefine your AddressLayout AutoText entry. Open and blank document. InsertAutoTextAutoText. Highlight the AddressLayout entry and click insert. You will see something like PR_GIVEN_NAME PR_SURNAME PR_POSTAL_ADDRESS Change this to include the company name PR_GIVEN_NAME PR_SURNAME PR_COMPANY_NAME PR_POSTAL_ADDRESS Select the whole thing and press ALT+F3 and create a new AddressLayout entry. Fellow MVP Graham Mayor has listed most of the available OUTLOOK fields he http://www.gmayor.com/Macrobutton.htm MHelmle wrote: When I use the envelope option in Word (from the Tools menu) and I insert an address from Outlook, it only inserts the name of the person and the address. I would like it to also insert the company name if there is one. Obviously, you would include the company name when mailing something the someone at a business address. |
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