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#1
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page numbering in Word 2007 won't work on merged file
I am using a merged Word file to create a directory, but I can't get Word
2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#2
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page numbering in Word 2007 won't work on merged file
Hi Joel,
This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#3
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page numbering in Word 2007 won't work on merged file
Sorry, but I don't follow you. I don't use mail merge often, so I am not
familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#4
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page numbering in Word 2007 won't work on merged file
The mail merge main document is the single document that contains the merge
fields. If you go to Page Setup, Layout tab, is "Different first page" checked? If so, then you need to open the Header/Footer and add a PAGE field; there is already one in the First Page Header/Footer. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Sorry, but I don't follow you. I don't use mail merge often, so I am not familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#5
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page numbering in Word 2007 won't work on merged file
Thanks for your quick reply! No, "Different First Page" is NOT checked. So
what should I do now? "Suzanne S. Barnhill" wrote: The mail merge main document is the single document that contains the merge fields. If you go to Page Setup, Layout tab, is "Different first page" checked? If so, then you need to open the Header/Footer and add a PAGE field; there is already one in the First Page Header/Footer. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Sorry, but I don't follow you. I don't use mail merge often, so I am not familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#6
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page numbering in Word 2007 won't work on merged file
If you're using a label template to do this, then each sheet of labels is a
separate section, which could be complicating the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Thanks for your quick reply! No, "Different First Page" is NOT checked. So what should I do now? "Suzanne S. Barnhill" wrote: The mail merge main document is the single document that contains the merge fields. If you go to Page Setup, Layout tab, is "Different first page" checked? If so, then you need to open the Header/Footer and add a PAGE field; there is already one in the First Page Header/Footer. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Sorry, but I don't follow you. I don't use mail merge often, so I am not familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#7
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page numbering in Word 2007 won't work on merged file
You have mentioned three different types of merge, of which only one type
will continue page numbering throught the completed merge - and that is Directory. A Directory merge will repeat everything in the merge document for each record, with each record immediately following the one before without added space. If you want this to take the form of a table insert only sufficient table to contain your fields with no header row. Whatever is added to the header/footer view, including page number fields will be completed across the document and the page numbers incremented normally. If you want additional information add it to the merged document. See http://www.gmayor.com/merge_labels_with_word_2007.htm and How to use mail merge to create a list sorted by category - http://support.microsoft.com/?kbid=294686 Fellow MVP 'macropod' has posted a tutorial on this, with working field codes and a sample Excel data source which you can download from my website http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip If you create a label merge then each page of the merged document will be a new section. Page numbers in the footer will all show as 1 If you create a letter merge then each record will start a new section. Page numbers will restart at 1 for each record.. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org joel10000 wrote: I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#8
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page numbering in Word 2007 won't work on merged file
Thanks, removing the labels, and using only either a table or columns worked.
The pages are numbering correctly now. I also used the "directory" choice on starting up the merge. "Suzanne S. Barnhill" wrote: If you're using a label template to do this, then each sheet of labels is a separate section, which could be complicating the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Thanks for your quick reply! No, "Different First Page" is NOT checked. So what should I do now? "Suzanne S. Barnhill" wrote: The mail merge main document is the single document that contains the merge fields. If you go to Page Setup, Layout tab, is "Different first page" checked? If so, then you need to open the Header/Footer and add a PAGE field; there is already one in the First Page Header/Footer. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Sorry, but I don't follow you. I don't use mail merge often, so I am not familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
#9
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page numbering in Word 2007 won't work on merged file
Yes, for what you're doing, Directory seems like the way to go.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Thanks, removing the labels, and using only either a table or columns worked. The pages are numbering correctly now. I also used the "directory" choice on starting up the merge. "Suzanne S. Barnhill" wrote: If you're using a label template to do this, then each sheet of labels is a separate section, which could be complicating the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Thanks for your quick reply! No, "Different First Page" is NOT checked. So what should I do now? "Suzanne S. Barnhill" wrote: The mail merge main document is the single document that contains the merge fields. If you go to Page Setup, Layout tab, is "Different first page" checked? If so, then you need to open the Header/Footer and add a PAGE field; there is already one in the First Page Header/Footer. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "joel10000" wrote in message ... Sorry, but I don't follow you. I don't use mail merge often, so I am not familiar with all the details you speak about. Can you elaborate? "macropod" wrote: Hi Joel, This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and you hadn't inserted a page # field on the second page. -- Cheers macropod [MVP - Microsoft Word] "joel10000" wrote in message ... I am using a merged Word file to create a directory, but I can't get Word 2007 to number the pages. Each page has 9 records merged from an Excel file data. It numbers the first page, but then nothing appears on subsequent pages. I am using both label and table templates to format the page that the data will be merged to. I tried entering the page numbering both before and after the merge, but neither will work. |
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