[Geodesic]

"Suzanne S. Barnhill" wrote:
Note that there are (at least in my copy of Word 2007) two selections in the
Multilevel List gallery that have 1, 1.1, 1.1.1 numbering. The first does in
fact have all the levels linked to (no style). But if you select the one
that actually displays Heading 1, Heading 2, Heading 3, etc., you should
find that it is linked to the heading styles.

Let me get this straight: you knew that over half the numbering styles in
fact have no link with the 'corresponding' headings? Then there is not simple
'default.' And presumably there is no reason for them to be set to '(no
style)' since they would never work in an outline.

"Stefan Blom" wrote 2/13/2010 11:12 AM PST
Once you have linked numbering levels to paragraph styles in a document,
save it as a template; creating documents based on that template would then
let you reuse the styles (including the numbering).

So if I am in the middle of document, a note page or legal document, and I
want to invoke a numbered outline that actually links to the outline numbers
to the outline headers I might have to close the document, invoke a new one
with the 'correct template,' and then paste everything back in, because you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.

I'm sure that college students who simply want to create dynamic writing
outlines for term papers (with the facility to hide or expand child
sub-elements, & move elements around rapidly with shift-alt-arrow), and who
don't know all the special vocabulary of styles, headings, templates... will
find this staighforward.

[Suzanne S. Barnhill]

Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Note that there are (at least in my copy of Word 2007) two selections in
the
Multilevel List gallery that have 1, 1.1, 1.1.1 numbering. The first does
in
fact have all the levels linked to (no style). But if you select the one
that actually displays Heading 1, Heading 2, Heading 3, etc., you should
find that it is linked to the heading styles.

Let me get this straight: you knew that over half the numbering styles in
fact have no link with the 'corresponding' headings? Then there is not
simple
'default.' And presumably there is no reason for them to be set to '(no
style)' since they would never work in an outline.

"Stefan Blom" wrote 2/13/2010 11:12 AM PST
Once you have linked numbering levels to paragraph styles in a document,
save it as a template; creating documents based on that template would
then
let you reuse the styles (including the numbering).

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.

I'm sure that college students who simply want to create dynamic writing
outlines for term papers (with the facility to hide or expand child
sub-elements, & move elements around rapidly with shift-alt-arrow), and
who
don't know all the special vocabulary of styles, headings, templates...
will
find this staighforward.

[Geodesic]

"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then* click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been complaining
the MS won't even put them on their site, or that interested MVPs won't put
them on some auxiliary site. Having outlines broken *by default* means they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making 'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading styles,
then the heading styles will be numbered as you prefer (including indents).

But in fact you are now saying that they aren't linked to built in headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word 2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around, and
am even being attacked as being inattentive. Stefan Blom, MVP suggested that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel list's
'List Library' and replace them with new formats that work. Interestingly, if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links between
the 'list' and the heading format as one scrolls down. I guess the idea is
that one isn't allowed to have the same 'heading' format to be assigned with
different levels in the 'multilevel list'. Meaning as one scrolls down with
level 3 highlighted of the left, running from 'no style', normal, heading 1,
heading 2, to 'heading3' then other levels that have heading 1 will now lose
it (so no conflict), and so on. So it's no fun to have the built in default
to be 'no style' as default. [so scroll via the scroll bar, not through the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[Suzanne S. Barnhill]

Your quotation confirms that I told you exactly what I said I told you:
"Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc."

Maybe you're seeing something different from what I see, but when I look at
the List Library, I see two pictures that have 1, 1.1, 1.1.1 numbering. The
top one just shows lines representing text. The one below that has text that
says 1 Heading, 1.1 Heading 2, 1.1.1 Heading 3 and so on. That is the one I
told you to select. When you apply that one to a Normal paragraph, the
paragraph becomes Heading 1 and is numbered 1. If you then click on Define
New Multilevel List and click More as described, you will see that the list
levels are linked to the heading styles.

While you could use this list for non-heading styles (by changing the styles
the levels are linked to), it will be more appropriate to use the other,
unlinked list and link the levels as desired.

FWIW, the List Library for multilevel lists in Word 2007 is (at the outset)
identical to the default Outline Numbered List gallery in Word 2003, which
also shows two versions of the 1, 1.1, 1.1.1 numbering, one of which is
linked to the heading styles. The heading numbering in Word 2003 works
exactly the same way (if you apply that list to a Normal paragraph, if
becomes Heading 1). The only difference is that you can select Customize
before closing the dialog, whereas in Word 2007 you have to click on the
Multilevel List button again and choose Define New Multilevel List in order
to customize the selected list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that
showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that
shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then*
click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default
not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been
complaining
the MS won't even put them on their site, or that interested MVPs won't
put
them on some auxiliary site. Having outlines broken *by default* means
they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making
'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite
using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they
cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are
linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading
styles,
then the heading styles will be numbered as you prefer (including
indents).

But in fact you are now saying that they aren't linked to built in
headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one
starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word
2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around,
and
am even being attacked as being inattentive. Stefan Blom, MVP suggested
that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always
know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel
list's
'List Library' and replace them with new formats that work. Interestingly,
if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links
between
the 'list' and the heading format as one scrolls down. I guess the idea
is
that one isn't allowed to have the same 'heading' format to be assigned
with
different levels in the 'multilevel list'. Meaning as one scrolls down
with
level 3 highlighted of the left, running from 'no style', normal, heading
1,
heading 2, to 'heading3' then other levels that have heading 1 will now
lose
it (so no conflict), and so on. So it's no fun to have the built in
default
to be 'no style' as default. [so scroll via the scroll bar, not through
the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions
that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to
heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[cmyk]

Hi Geodesic,

Perhaps you should:
1. be clearer about stating what you're after;
2. pay close attention to the advice given;
3. not misapply the very competent advice you've been given; and
4. stop trying to make out that everyone else is the problem.


--
cmyk


"Geodesic" wrote in message ...
"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then* click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been complaining
the MS won't even put them on their site, or that interested MVPs won't put
them on some auxiliary site. Having outlines broken *by default* means they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making 'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading styles,
then the heading styles will be numbered as you prefer (including indents).

But in fact you are now saying that they aren't linked to built in headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word 2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around, and
am even being attacked as being inattentive. Stefan Blom, MVP suggested that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel list's
'List Library' and replace them with new formats that work. Interestingly, if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links between
the 'list' and the heading format as one scrolls down. I guess the idea is
that one isn't allowed to have the same 'heading' format to be assigned with
different levels in the 'multilevel list'. Meaning as one scrolls down with
level 3 highlighted of the left, running from 'no style', normal, heading 1,
heading 2, to 'heading3' then other levels that have heading 1 will now lose
it (so no conflict), and so on. So it's no fun to have the built in default
to be 'no style' as default. [so scroll via the scroll bar, not through the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[Geodesic]

"cmyk" wrote:
Hi Geodesic,
Perhaps you should:
1. be clearer about stating what you're after;
2. pay close attention to the advice given;
3. not misapply the very competent advice you've been given; and
4. stop trying to make out that everyone else is the problem.

I don't see any reason for cmyk to attack me like this. The implication
appears to be that I have not stated my intentions clearly enough, that I
have not paid close enough attention to the advice given, that had misapplied
the "competent advice" that has been given, and that I am making out that
others are the problem when I am suppose to conclude that I am the problem.

Isn't that mature. Doesn't that show both technical competence and clarity
in assessing the problems that I have stated and asked about. I made my
questions clear and they have not been solved. Attacking me is not going to
solve them. It simply appears that cmyk is trying to drive me away so that
the Microsoft crew can claim that they have solved the issues here.

This multilevel outline program and defaults in Word 2007 were poorly
designed, poorly implemented, and I think even Suzanne S. Barnhill is having
problems making sense how they are organized. When I asked about the setting
up of defaults to make sure that the multilevel outlines worked, what to do
if they had been altered in a problematic fashion, and to understand why they
were not working in the seemingly default outlines in the Word 2007 library,
most of this question was ignored. I can understand it if people don't know
the answer, but I don't expect to be attacked for asking the question. While
cmyk and to some extent Barnhill are wasting the time of the list with their
attacks, I have been moving forward on the very questions that I have asked.

To begin with, several authors online point out that the defaults for the
library/gallery list for the multi-level numbering can be retrieved and reset
(in case on removed one from the list library) by locating the ListGal.dat.

Aeneas over at techtalkz.com suggests this solution:
Close Word first. Delete Listgal.dat, which will delete *all* customizations
to list galleries except as noted below and restore all the defaults.

If you have used the Define New Multilevel List command to define new lists
in documents or templates, these will not be affected since they are stored
in the documents or templates.

You find ListGal.dat in the following places:
XP:
....:\Documents and Settings\username\Application
Data\Microsoft\Word\ListGal.dat

Vista:
...:\User\User Name\AppData\Roaming\Microsoft\Word\ ListGal.dat


http://www.techtalkz.com/microsoft-o...rd-2007-a.html

When he was asked if this was documented in help or elsewhere for future
reference, Aeneas replied that he had never been able to find any such
documentation:
I have never been able to find anything that deals with ListGal.dat. I found
the file when I was trying to figure out what happened to the list gallery
settings, which are no longer in the registry in Word 2007. I then began to
experiment with creating lists and deleting ListGal.dat and even Normal.dotm
to see what happened when I restarted Word. I'm sure at some point there'll
be documentation.

The question remains as to how to customize the multi-level list library,
particularly since half the 'entries' are worse than useless. (Even if one
can customize the entries linked to '(no style)' , then why not have them
work in the first place, knowing that they can be customized in some
alternative way as needed).

If the ListGal.dat default reset is successful, then one may be able to
experiment. I spent the time creating a new list style via the 'define new
multi-level list,' but when I closed Word07, and re-opened it with a new
document, the numbering style I had created was gone. Suzanne S. Barnhill,
MVP simply talked about the rather limited issue of assigning links (once).
Stefan Blom at least raised the issue of creating a template to reproduce the
multi-level list style. Now I tend to think of the templates more in the
context of creating a default style and customization for various routine
documents, styles and customizations that would be routine for the entire
document. For example, if one wrote the same kind of letters to a particular
audience, with the date just so, and the greeting just so, and the signature
at the bottom just so, then clearly one could create a template or a common
format.

But the question of customize the multi-level list library remains, as far
as I can see. One may be already engaged in a document, already well into
adding content and formatting, when one wants to shift from one kind of
outline in the document to another. This clearly would be straight forward if
one could control the multilevel numbering library.

Creating a document with a custom numbering system is rather time consuming
if one can't reproduce it rapidly, in the context of other numbering system
that can be invoked or dismissed at will.

Ideally, if one could create a custom library with numerous custom
multilevel numbering schemes, then it would be useful if this custom
'library' could be distributed to other people, such as students or writers
having to fulfill certain required formats, or who might want to take
advantage of a collection of numbering schemes (not just 1).

So the question remains open - how to assign the custom multilevel numbering
schemes to the library (particularly to replace the essentially broken ones
provided by MS), a library that would be available to any document at any
time, and that ideally could be distributed to other uses, other computers
one might work on, or simply backed up.

[Geodesic]

"cmyk" wrote:
Hi Geodesic,
Perhaps you should:
1. be clearer about stating what you're after;
2. pay close attention to the advice given;
3. not misapply the very competent advice you've been given; and
4. stop trying to make out that everyone else is the problem.

I don't see any reason for cmyk to attack me like this. The implication
appears to be that I have not stated my intentions clearly enough, that I
have not paid close enough attention to the advice given, that had misapplied
the "competent advice" that has been given, and that I am making out that
others are the problem when I am suppose to conclude that I am the problem.

Isn't that mature. Doesn't that show both technical competence and clarity
in assessing the problems that I have stated and asked about. I made my
questions clear and they have not been solved. Attacking me is not going to
solve them. It simply appears that cmyk is trying to drive me away so that
the Microsoft crew can claim that they have solved the issues here.

This multilevel outline program and defaults in Word 2007 were poorly
designed, poorly implemented, and I think even Suzanne S. Barnhill is having
problems making sense how they are organized. When I asked about the setting
up of defaults to make sure that the multilevel outlines worked, what to do
if they had been altered in a problematic fashion, and to understand why they
were not working in the seemingly default outlines in the Word 2007 library,
most of this question was ignored. I can understand it if people don't know
the answer, but I don't expect to be attacked for asking the question. While
cmyk and to some extent Barnhill are wasting the time of the list with their
attacks, I have been moving forward on the very questions that I have asked.

To begin with, several authors online point out that the defaults for the
library/gallery list for the multi-level numbering can be retrieved and reset
(in case on removed one from the list library) by locating the ListGal.dat.

Aeneas over at techtalkz.com suggests this solution:
Close Word first. Delete Listgal.dat, which will delete *all* customizations
to list galleries except as noted below and restore all the defaults.

If you have used the Define New Multilevel List command to define new lists
in documents or templates, these will not be affected since they are stored
in the documents or templates.

You find ListGal.dat in the following places:
XP:
....:\Documents and Settings\username\Application
Data\Microsoft\Word\ListGal.dat

Vista:
...:\User\User Name\AppData\Roaming\Microsoft\Word\ ListGal.dat


http://www.techtalkz.com/microsoft-o...rd-2007-a.html

When he was asked if this was documented in help or elsewhere for future
reference, Aeneas replied that he had never been able to find any such
documentation:
I have never been able to find anything that deals with ListGal.dat. I found
the file when I was trying to figure out what happened to the list gallery
settings, which are no longer in the registry in Word 2007. I then began to
experiment with creating lists and deleting ListGal.dat and even Normal.dotm
to see what happened when I restarted Word. I'm sure at some point there'll
be documentation.

The question remains as to how to customize the multi-level list library,
particularly since half the 'entries' are worse than useless. (Even if one
can customize the entries linked to '(no style)' , then why not have them
work in the first place, knowing that they can be customized in some
alternative way as needed).

If the ListGal.dat default reset is successful, then one may be able to
experiment. I spent the time creating a new list style via the 'define new
multi-level list,' but when I closed Word07, and re-opened it with a new
document, the numbering style I had created was gone. Suzanne S. Barnhill,
MVP simply talked about the rather limited issue of assigning links (once).
Stefan Blom at least raised the issue of creating a template to reproduce the
multi-level list style. Now I tend to think of the templates more in the
context of creating a default style and customization for various routine
documents, styles and customizations that would be routine for the entire
document. For example, if one wrote the same kind of letters to a particular
audience, with the date just so, and the greeting just so, and the signature
at the bottom just so, then clearly one could create a template or a common
format.

But the question of customize the multi-level list library remains, as far
as I can see. One may be already engaged in a document, already well into
adding content and formatting, when one wants to shift from one kind of
outline in the document to another. This clearly would be straight forward if
one could control the multilevel numbering library.

Creating a document with a custom numbering system is rather time consuming
if one can't reproduce it rapidly, in the context of other numbering system
that can be invoked or dismissed at will.

Ideally, if one could create a custom library with numerous custom
multilevel numbering schemes, then it would be useful if this custom
'library' could be distributed to other people, such as students or writers
having to fulfill certain required formats, or who might want to take
advantage of a collection of numbering schemes (not just 1).

So the question remains open - how to assign the custom multilevel numbering
schemes to the library (particularly to replace the essentially broken ones
provided by MS), a library that would be available to any document at any
time, and that ideally could be distributed to other uses, other computers
one might work on, or simply backed up.

[Suzanne S. Barnhill]

Your quotation confirms that I told you exactly what I said I told you:
"Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc."

Maybe you're seeing something different from what I see, but when I look at
the List Library, I see two pictures that have 1, 1.1, 1.1.1 numbering. The
top one just shows lines representing text. The one below that has text that
says 1 Heading, 1.1 Heading 2, 1.1.1 Heading 3 and so on. That is the one I
told you to select. When you apply that one to a Normal paragraph, the
paragraph becomes Heading 1 and is numbered 1. If you then click on Define
New Multilevel List and click More as described, you will see that the list
levels are linked to the heading styles.

While you could use this list for non-heading styles (by changing the styles
the levels are linked to), it will be more appropriate to use the other,
unlinked list and link the levels as desired.

FWIW, the List Library for multilevel lists in Word 2007 is (at the outset)
identical to the default Outline Numbered List gallery in Word 2003, which
also shows two versions of the 1, 1.1, 1.1.1 numbering, one of which is
linked to the heading styles. The heading numbering in Word 2003 works
exactly the same way (if you apply that list to a Normal paragraph, if
becomes Heading 1). The only difference is that you can select Customize
before closing the dialog, whereas in Word 2007 you have to click on the
Multilevel List button again and choose Define New Multilevel List in order
to customize the selected list.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that
showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that
shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then*
click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default
not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been
complaining
the MS won't even put them on their site, or that interested MVPs won't
put
them on some auxiliary site. Having outlines broken *by default* means
they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making
'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite
using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they
cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are
linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading
styles,
then the heading styles will be numbered as you prefer (including
indents).

But in fact you are now saying that they aren't linked to built in
headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one
starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word
2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around,
and
am even being attacked as being inattentive. Stefan Blom, MVP suggested
that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always
know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel
list's
'List Library' and replace them with new formats that work. Interestingly,
if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links
between
the 'list' and the heading format as one scrolls down. I guess the idea
is
that one isn't allowed to have the same 'heading' format to be assigned
with
different levels in the 'multilevel list'. Meaning as one scrolls down
with
level 3 highlighted of the left, running from 'no style', normal, heading
1,
heading 2, to 'heading3' then other levels that have heading 1 will now
lose
it (so no conflict), and so on. So it's no fun to have the built in
default
to be 'no style' as default. [so scroll via the scroll bar, not through
the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions
that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to
heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[cmyk]

Hi Geodesic,

Perhaps you should:
1. be clearer about stating what you're after;
2. pay close attention to the advice given;
3. not misapply the very competent advice you've been given; and
4. stop trying to make out that everyone else is the problem.


--
cmyk


"Geodesic" wrote in message ...
"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then* click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been complaining
the MS won't even put them on their site, or that interested MVPs won't put
them on some auxiliary site. Having outlines broken *by default* means they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making 'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading styles,
then the heading styles will be numbered as you prefer (including indents).

But in fact you are now saying that they aren't linked to built in headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word 2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around, and
am even being attacked as being inattentive. Stefan Blom, MVP suggested that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel list's
'List Library' and replace them with new formats that work. Interestingly, if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links between
the 'list' and the heading format as one scrolls down. I guess the idea is
that one isn't allowed to have the same 'heading' format to be assigned with
different levels in the 'multilevel list'. Meaning as one scrolls down with
level 3 highlighted of the left, running from 'no style', normal, heading 1,
heading 2, to 'heading3' then other levels that have heading 1 will now lose
it (so no conflict), and so on. So it's no fun to have the built in default
to be 'no style' as default. [so scroll via the scroll bar, not through the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[Geodesic]

"Suzanne S. Barnhill" wrote:
Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

This is just getting nowhere.

Actually "Suzanne S. Barnhill, MVP" didn't say that. Let's take a look:
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click on the Multilevel list button and then on the illustration that shows
1, 1.1, 1.1.1 linked to Heading 1, Heading 2, Heading 3, etc. *Then* click
Define New Multilevel List, which will open the dialog with that list
template selected.

This assumes that the link was already there, and you made no indication
that many 'outlines' are *by default* not linked! In fact you now seem to
say this is a virtue, and not a problem.

It is like you have now realized that the outlines levels are by default not
necessarily connected to styles and you are going back to rewrite this
thread's history. I kept asking about the defaults and have been complaining
the MS won't even put them on their site, or that interested MVPs won't put
them on some auxiliary site. Having outlines broken *by default* means they
need to be 'programmed' even the first time in order to work, a situation
that seems to favor having to pay for MVP's, or those who have the time to
get at the core of de facto programming Word.

If the average person searches the 'help' system, or visits the MS website
to ask about multi-level outlines, they are directed to making 'multi-level
lists.' Multilevel lists use the 'normal' style all the time, despite using a
numbering and indent system. These multilevel lists look like multilevel
outlines, look like the most default outline of MS OneNote, but they cannot,
for example, hide children elements, as a basic OneNote outline can (by
default).

As I quoted in the last note, you said,
"Suzanne S. Barnhill" wrote: 2/11/2010 11:07 PM PST
Click More to expand the dialog, and you will see that the levels are linked to the built-in heading styles by default.

'By default'. Now you are saying many of these outlines have levels that
are in fact **not** linked to these built-in headers by default.

"Suzanne S. Barnhill" wrote: 2/12/2010 1:37 PM PST
If you apply the 1, 1.1, 1.1.1 numbering to the built-in heading styles,
then the heading styles will be numbered as you prefer (including indents).

But in fact you are now saying that they aren't linked to built in headings!
Further, the Shauna Kelly document has one making all kinds of changes to
the Heading Styles, but with a focus on Word 2003 and earlier. If one starts
fiddling around with Headings as Kelly advises, then they will now longer
have 'built in' values, and since one cannot automatically go back to some
sort of 'default value' and the default values aren't listed anywhere (at
least that is what I asked for, and never got a response), then one might
have broken the outline system.

All this simply to create the most simple multi-level outlines in Word 2007.

So if I am to tell college students to use such outlines, MS believes that
they are going to have to also learn to program their outlines, make new
outline links, redesign the headings, etc. ... as preliminaries?

Now I asked:
how to set up new defaults, to link all the multilevel outline elements to
the corresponding multilevel headings, and I have gotten the run-around, and
am even being attacked as being inattentive. Stefan Blom, MVP suggested that
I should tell college students to create document templates for the most
basic outlines they want to write, but I promise you they don't always know
what kind of document they are creating as they write their papers and
outline information. And what happens if they want to change their outline
type/style in the middle of the document?

So how to get rid of these broken outline formats in MS's Multilevel list's
'List Library' and replace them with new formats that work. Interestingly, if
one works to the 'define a new multilevel list' dialog and tries to link,
say, level 3 with heading 3, and one highlights level 3 as the level to
modify, and starts with the default '(no style)' at the top of the 'link
level to style' list, and then logically scrolls down through heading 1,
heading 1 to heading 3, the Word Software deletes the existing links between
the 'list' and the heading format as one scrolls down. I guess the idea is
that one isn't allowed to have the same 'heading' format to be assigned with
different levels in the 'multilevel list'. Meaning as one scrolls down with
level 3 highlighted of the left, running from 'no style', normal, heading 1,
heading 2, to 'heading3' then other levels that have heading 1 will now lose
it (so no conflict), and so on. So it's no fun to have the built in default
to be 'no style' as default. [so scroll via the scroll bar, not through the
selections].

So after one comes up with a new style, after makeing the links, one saves
the document, opens a new blank document, and tries to invoke the new list
style one created via the 'define new list style' option... and the list
style one created is not there. Instead we still see the broken versions that
MS supplies.

So the question remains, how to change the defaults of everything in the
library so that level 1 is linked to heading 1, level 2 is linked to heading
2, level 3 is linked to heading 3, and so on. And once and for all, so one
doesn't have to keep programming in the links.

[Stefan Blom[_3_]]

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

The principle is: If you want document A to use formatting available in
document B, copy (the relevant contents of) A into B. Depending on which
styles are in use, you may have to manually apply the appropriate styles,
but at least you don't have to reformat from scratch. Of course you can work
with copies of the documents; that way, you prevent undesired data in
undesired locations. Creating a document from a custom template is one way
to create such a "copy."

In the case of numbering, you can create a document from the appropriate
template, and then use the Insert File dialog box to bring existing contents
into the newly created document.

The approach might be time-consuming and not at all flexible, but it is what
Word offers.


Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.


List styles do simplify certain aspects of numbering, but note that even if
you use them, you should link numbering to styles as well.

--
Stefan Blom
Microsoft Word MVP






"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Note that there are (at least in my copy of Word 2007) two selections in
the
Multilevel List gallery that have 1, 1.1, 1.1.1 numbering. The first does
in
fact have all the levels linked to (no style). But if you select the one
that actually displays Heading 1, Heading 2, Heading 3, etc., you should
find that it is linked to the heading styles.

Let me get this straight: you knew that over half the numbering styles in
fact have no link with the 'corresponding' headings? Then there is not
simple
'default.' And presumably there is no reason for them to be set to '(no
style)' since they would never work in an outline.

"Stefan Blom" wrote 2/13/2010 11:12 AM PST
Once you have linked numbering levels to paragraph styles in a document,
save it as a template; creating documents based on that template would
then
let you reuse the styles (including the numbering).

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.

I'm sure that college students who simply want to create dynamic writing
outlines for term papers (with the facility to hide or expand child
sub-elements, & move elements around rapidly with shift-alt-arrow), and
who
don't know all the special vocabulary of styles, headings, templates...
will
find this staighforward.

[Suzanne S. Barnhill]

Many posts ago, I told you to select the 1, 1.1, 1.1.1 numbering that showed
Heading 1, Heading 2, etc. I thought you had done that, and that's why I
said the numbering was linked to the heading styles by default. The lists
that are linked to (no style) are not meant to be left that way; you link
them to whatever styles you want to use for the list, such as the List
Number sequence (but those would not work in Outline view, I think).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Note that there are (at least in my copy of Word 2007) two selections in
the
Multilevel List gallery that have 1, 1.1, 1.1.1 numbering. The first does
in
fact have all the levels linked to (no style). But if you select the one
that actually displays Heading 1, Heading 2, Heading 3, etc., you should
find that it is linked to the heading styles.

Let me get this straight: you knew that over half the numbering styles in
fact have no link with the 'corresponding' headings? Then there is not
simple
'default.' And presumably there is no reason for them to be set to '(no
style)' since they would never work in an outline.

"Stefan Blom" wrote 2/13/2010 11:12 AM PST
Once you have linked numbering levels to paragraph styles in a document,
save it as a template; creating documents based on that template would
then
let you reuse the styles (including the numbering).

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.

I'm sure that college students who simply want to create dynamic writing
outlines for term papers (with the facility to hide or expand child
sub-elements, & move elements around rapidly with shift-alt-arrow), and
who
don't know all the special vocabulary of styles, headings, templates...
will
find this staighforward.

[Stefan Blom[_3_]]

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

The principle is: If you want document A to use formatting available in
document B, copy (the relevant contents of) A into B. Depending on which
styles are in use, you may have to manually apply the appropriate styles,
but at least you don't have to reformat from scratch. Of course you can work
with copies of the documents; that way, you prevent undesired data in
undesired locations. Creating a document from a custom template is one way
to create such a "copy."

In the case of numbering, you can create a document from the appropriate
template, and then use the Insert File dialog box to bring existing contents
into the newly created document.

The approach might be time-consuming and not at all flexible, but it is what
Word offers.


Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.


List styles do simplify certain aspects of numbering, but note that even if
you use them, you should link numbering to styles as well.

--
Stefan Blom
Microsoft Word MVP






"Geodesic" wrote in message
...
"Suzanne S. Barnhill" wrote:
Note that there are (at least in my copy of Word 2007) two selections in
the
Multilevel List gallery that have 1, 1.1, 1.1.1 numbering. The first does
in
fact have all the levels linked to (no style). But if you select the one
that actually displays Heading 1, Heading 2, Heading 3, etc., you should
find that it is linked to the heading styles.

Let me get this straight: you knew that over half the numbering styles in
fact have no link with the 'corresponding' headings? Then there is not
simple
'default.' And presumably there is no reason for them to be set to '(no
style)' since they would never work in an outline.

"Stefan Blom" wrote 2/13/2010 11:12 AM PST
Once you have linked numbering levels to paragraph styles in a document,
save it as a template; creating documents based on that template would
then
let you reuse the styles (including the numbering).

So if I am in the middle of document, a note page or legal document, and
I
want to invoke a numbered outline that actually links to the outline
numbers
to the outline headers I might have to close the document, invoke a new
one
with the 'correct template,' and then paste everything back in, because
you
can't reset the basic default values, default values that are by most any
person's judgments incorrect, faulty, and a waste of time?

Of course, once one gets the the numbering system connected to the heading
listing (on a per document basis, not as a default), then one has to alter
the heading so that in the standard 'print layout view' the result still
looks like an outline?

Perhaps one could use the "define new list style" option that we haven't
even talked about. Then one might be able to eliminate the Microsoft
default
"broken connections" selections and create numbering systems that actually
link to the appropriate heading.

I'm sure that college students who simply want to create dynamic writing
outlines for term papers (with the facility to hide or expand child
sub-elements, & move elements around rapidly with shift-alt-arrow), and
who
don't know all the special vocabulary of styles, headings, templates...
will
find this staighforward.