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#1
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Dynamic Templates? Format changes based on length of document?
My organization's stationary has a large graphic element on the bottom right
side of the page. To maximize space on one page letters, we would like our letter template to drop lower than the graphic, so that the short-lined salutations, signatures, and titles that close our letters can sit nicely in the white space next to the graphical interface. On two page letters, however, we need the bottom margin of our front page to be taller, otherwise text would obscure the bottom graphic. One solution for our problem, obviously, would be to have two templates: a one page template and a two page template. But it would be better if we could have just one template, that would dynamically change first page formatting if text spilled onto a second page. Is this possible in a Microsoft Word template? And if so, how? |
#3
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"Charles Kenyon" wrote: Yes it is possible. Take a look at http://www.mvps.org/word/FAQs/Number...eNumbering.htm. For even more, see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use conditional fields (IF) to change the contents of a header/footer depending on page numbers. Positioning graphics within these fields can be tricky, but it can be done. Otherwise, you could set your graphic to wrap text to the left or right and actually allow your regular text to flow around but not on top of your graphic. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "The Yogurt Man" The Yogurt wrote in message ... My organization's stationary has a large graphic element on the bottom right side of the page. To maximize space on one page letters, we would like our letter template to drop lower than the graphic, so that the short-lined salutations, signatures, and titles that close our letters can sit nicely in the white space next to the graphical interface. On two page letters, however, we need the bottom margin of our front page to be taller, otherwise text would obscure the bottom graphic. One solution for our problem, obviously, would be to have two templates: a one page template and a two page template. But it would be better if we could have just one template, that would dynamically change first page formatting if text spilled onto a second page. Is this possible in a Microsoft Word template? And if so, how? |
#4
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Thanks for the idea.
Unfortunately, I've looked at this solution, and I'm not sure that the conditional (IF), as related to page number, will solve the problem, since page numbering must exist in static header or footer boxes. If the page number doesn't appear, the footer would still appear on the page and cause a defacto new bottom margin. Ideally, what I would have is a conditional (IF) for whether or not a first page footer would appear or not. (In other words, if the total document pages 1 the first page footer appears, if total document pages = 1 the footer doesn't appear.) Another possible solution: is there a way to create an equation using total document pages. If there were, I could see an equation that would exist in a first page footer that would call for a blank box in the first page footer if the total pages of the document are greater than one. In that case, the blank box could force the footer to expand past the normal one inch margin. Thus one page documents would format all the way to the bottom margin, and on multiple page documents, the box in the footer would establish a larger first page margin. Are either of these options feasible? Thanks! "Charles Kenyon" wrote: Yes it is possible. Take a look at http://www.mvps.org/word/FAQs/Number...eNumbering.htm. For even more, see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use conditional fields (IF) to change the contents of a header/footer depending on page numbers. Positioning graphics within these fields can be tricky, but it can be done. Otherwise, you could set your graphic to wrap text to the left or right and actually allow your regular text to flow around but not on top of your graphic. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "The Yogurt Man" The Yogurt wrote in message ... My organization's stationary has a large graphic element on the bottom right side of the page. To maximize space on one page letters, we would like our letter template to drop lower than the graphic, so that the short-lined salutations, signatures, and titles that close our letters can sit nicely in the white space next to the graphical interface. On two page letters, however, we need the bottom margin of our front page to be taller, otherwise text would obscure the bottom graphic. One solution for our problem, obviously, would be to have two templates: a one page template and a two page template. But it would be better if we could have just one template, that would dynamically change first page formatting if text spilled onto a second page. Is this possible in a Microsoft Word template? And if so, how? |
#5
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No, the page number does not need to appear on the page. It is used as a
condition in the IF field. The examples shown do display page numbers but the key thing is the test for a particular page number or for equality to the NumPages field (last page). In your example, you would be testing for { If {NumPages} 1 "long footer" "short footer" } -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "The Yogurt Man" wrote in message ... Thanks for the idea. Unfortunately, I've looked at this solution, and I'm not sure that the conditional (IF), as related to page number, will solve the problem, since page numbering must exist in static header or footer boxes. If the page number doesn't appear, the footer would still appear on the page and cause a defacto new bottom margin. Ideally, what I would have is a conditional (IF) for whether or not a first page footer would appear or not. (In other words, if the total document pages 1 the first page footer appears, if total document pages = 1 the footer doesn't appear.) Another possible solution: is there a way to create an equation using total document pages. If there were, I could see an equation that would exist in a first page footer that would call for a blank box in the first page footer if the total pages of the document are greater than one. In that case, the blank box could force the footer to expand past the normal one inch margin. Thus one page documents would format all the way to the bottom margin, and on multiple page documents, the box in the footer would establish a larger first page margin. Are either of these options feasible? Thanks! "Charles Kenyon" wrote: Yes it is possible. Take a look at http://www.mvps.org/word/FAQs/Number...eNumbering.htm. For even more, see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use conditional fields (IF) to change the contents of a header/footer depending on page numbers. Positioning graphics within these fields can be tricky, but it can be done. Otherwise, you could set your graphic to wrap text to the left or right and actually allow your regular text to flow around but not on top of your graphic. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "The Yogurt Man" The Yogurt wrote in message ... My organization's stationary has a large graphic element on the bottom right side of the page. To maximize space on one page letters, we would like our letter template to drop lower than the graphic, so that the short-lined salutations, signatures, and titles that close our letters can sit nicely in the white space next to the graphical interface. On two page letters, however, we need the bottom margin of our front page to be taller, otherwise text would obscure the bottom graphic. One solution for our problem, obviously, would be to have two templates: a one page template and a two page template. But it would be better if we could have just one template, that would dynamically change first page formatting if text spilled onto a second page. Is this possible in a Microsoft Word template? And if so, how? |
#6
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See the "More complex letterhead" section at
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm. You can adjust the size of the First Page Footer and Footer to be different, and you can also adjust the wrapping on your graphic. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "The Yogurt Man" The Yogurt wrote in message ... My organization's stationary has a large graphic element on the bottom right side of the page. To maximize space on one page letters, we would like our letter template to drop lower than the graphic, so that the short-lined salutations, signatures, and titles that close our letters can sit nicely in the white space next to the graphical interface. On two page letters, however, we need the bottom margin of our front page to be taller, otherwise text would obscure the bottom graphic. One solution for our problem, obviously, would be to have two templates: a one page template and a two page template. But it would be better if we could have just one template, that would dynamically change first page formatting if text spilled onto a second page. Is this possible in a Microsoft Word template? And if so, how? |
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