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#1
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Can I create a new "type" of reference?
I am using: Windows XP and MS Word 2003 (SP2)
In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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#2
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Can I create a new "type" of reference?
When you insert cross-references to your captions are you using Insert |
Reference | Cross-reference to Fig. and selecting "Only label and number"? If so, you should not be getting the entire caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MTuya" wrote in message ... I am using: Windows XP and MS Word 2003 (SP2) In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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#3
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Can I create a new "type" of reference?
I may be missing something here, so please indicate where your procedure -
for creating the Cross Reference - deviates from this: 1- InsertReferenceCross Reference 2- From the Reference Type: list choose Figure 3- From the Insert Reference to: list choose Only Label & Number If you are manually inserting cross-ref field codes you'll need to add a 'switch', which I believe is \h (but don't quote me on that:}). If I've missed the point just say so. -- HTH |:) Bob Jones [MVP] Office:Mac "MTuya" wrote in message ... I am using: Windows XP and MS Word 2003 (SP2) In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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#4
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Can I create a new "type" of reference?
Yes, I am using the Insert Insert |Reference | Cross-reference but even if I
select only label and number what I get is the first sentence of the paragraph where the caption is. If there are more than one Figures in that paragraph the line is repeated. "Suzanne S. Barnhill" wrote: When you insert cross-references to your captions are you using Insert | Reference | Cross-reference to Fig. and selecting "Only label and number"? If so, you should not be getting the entire caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MTuya" wrote in message ... I am using: Windows XP and MS Word 2003 (SP2) In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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#6
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Can I create a new "type" of reference?
Would it help if I send a sample?
"CyberTaz" wrote: I honestly don't know what to tell you :{ Have never experienced this before & can't reproduce it here. I've tried typing the caption immediately after the Label number (no punctuation or space), using a custom label, messing with settings, even forcing the caption onto the same line/para as the heading. I still get the label & number only regardless of what I do. Perhaps Suzanne will come up with some insights, so don't give up yet! Regards |:) Bob Jones [MVP] Office:Mac On 11/21/06 10:07 AM, in article , "MTuya" wrote: Yes, I am using the Insert Insert |Reference | Cross-reference but even if I select only label and number what I get is the first sentence of the paragraph where the caption is. If there are more than one Figures in that paragraph the line is repeated. "Suzanne S. Barnhill" wrote: When you insert cross-references to your captions are you using Insert | Reference | Cross-reference to Fig. and selecting "Only label and number"? If so, you should not be getting the entire caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MTuya" wrote in message ... I am using: Windows XP and MS Word 2003 (SP2) In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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#7
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Can I create a new "type" of reference?
No, I ran out of ideas quite some time ago. I almost never use the Caption
feature, so I'm not that familiar with it, but I can't figure how this could be happening. Well, actually, if a caption label were inserted and a cross-reference to it (or the Table of Figures) created, and the user then went back and added the caption text, it could very well get inside the bookmark created by the cross-reference (or TOF). That's the most common explanation for this sort of phenomenon. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "CyberTaz" wrote in message .. . I honestly don't know what to tell you :{ Have never experienced this before & can't reproduce it here. I've tried typing the caption immediately after the Label number (no punctuation or space), using a custom label, messing with settings, even forcing the caption onto the same line/para as the heading. I still get the label & number only regardless of what I do. Perhaps Suzanne will come up with some insights, so don't give up yet! Regards |:) Bob Jones [MVP] Office:Mac On 11/21/06 10:07 AM, in article , "MTuya" wrote: Yes, I am using the Insert Insert |Reference | Cross-reference but even if I select only label and number what I get is the first sentence of the paragraph where the caption is. If there are more than one Figures in that paragraph the line is repeated. "Suzanne S. Barnhill" wrote: When you insert cross-references to your captions are you using Insert | Reference | Cross-reference to Fig. and selecting "Only label and number"? If so, you should not be getting the entire caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "MTuya" wrote in message ... I am using: Windows XP and MS Word 2003 (SP2) In writing articles that will be later on published. I use in my document reference to images as e.g. Fig. 1. To add them I use the Insert/Reference/Caption where I have created a new label Fig. Because they are based on a paragraph style when I try to make a cross reference I get the text of the paragraph rather than the Fig. number, which can be very difficulty to deal with when you have more than one reference in the same paragraph. Also, the complete paragraph format is changed once I insert the caption. I have looked into creating a new character style based on the caption style but it cannot be done. I tried to create a macro with field codes but have not succeeded. I have read and looked into any WORD book which I guess has confused me more than solve anything. Any suggestions? |
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