A Microsoft Word forum. Microsoft Office Word Forum - WordBanter

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » Microsoft Office Word Forum - WordBanter forum » Microsoft Word Newsgroups » Microsoft Word Help
Site Map Home Register Authors List Search Today's Posts Mark Forums Read Web Partners

Linking Fig #s from Doc A to Doc B



 
 
Thread Tools Display Modes
  #1  
Old November 2nd 05, 03:17 PM
MacGyverS2000
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

Word 2003 SP2 on XP...

Each chapter/appendix in one of our manuals consists of a separate document,
and I've been tasked with making it a more cohesive, easily modified (i.e.,
self-updating) chunk.

The TOC file is properly linked using the {TOC} and {RD} field codes and
works. Now I need to link in figure/chapter # references... what field codes
are appropriate for this task (an example is appreciated)?

For example, in the file for Appendix B, I may need to write "See section
C1.3.5 and Figure 4.5", with Figure 4.5 and section C1.3.5 in two other files.
Ads
  #2  
Old November 2nd 05, 03:57 PM
MacGyverS2000
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B


The closest I've come to an answer is the LINK field code:
{ LINK ClassName "FileName" [PlaceReference ] [Switches ] }

The FileName is obvious, and for switches I may or may not use /a, but I'm
not sure what should be in the ClassName and PlaceReference fields.

For PlaceReference, the only examples I could find were for linking in Excel
cells, but I don't know the format for inserting figure or chapter header
references.

Still searching for an answer...

  #3  
Old November 3rd 05, 10:36 PM
MacGyverS2000
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

No one has a suggestion?
  #4  
Old November 5th 05, 02:34 AM
Shauna Kelly
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

Hi MacGyverS2000

Create a bookmark to surround the caption.

You then have two options for referring to that bookmark:

1. Use an INCLUDETEXT field as described at
http://homepage.swissonline.ch/cindy...Q.htm#PgOverDc. That
example is referring to a page number, but the same principle applies.

2. Insert Hyperlink. Type something appropriate in the Text to display
box. In the Address box type the document name, then click the Bookmark
button and choose your bookmark.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"MacGyverS2000" wrote in message
...
No one has a suggestion?



  #5  
Old November 7th 05, 02:10 PM
MacGyverS2000
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

Thanks, Shauna... I did come across the bookmark option, but it was a last
resort. To do so, I would have to bookmark every heading/subheading, every
figure, every table, etc., and that alone is a lot or work (1,000+ page
manual). I may consider the hyperlink idea a little more closely (assuming I
can force it to not underline the links and look like normal text).



"Shauna Kelly" wrote:

Hi MacGyverS2000

Create a bookmark to surround the caption.

You then have two options for referring to that bookmark:

1. Use an INCLUDETEXT field as described at
http://homepage.swissonline.ch/cindy...Q.htm#PgOverDc. That
example is referring to a page number, but the same principle applies.

2. Insert Hyperlink. Type something appropriate in the Text to display
box. In the Address box type the document name, then click the Bookmark
button and choose your bookmark.

Hope this helps.


  #6  
Old November 7th 05, 03:31 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

Headings and captions are bookmarked automatically. Try it. Apply a heading
style in your document, then open Insert | Hyperlink and click on Bookmarks.
You'll see your heading listed.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"MacGyverS2000" wrote in message
...
Thanks, Shauna... I did come across the bookmark option, but it was a last
resort. To do so, I would have to bookmark every heading/subheading,

every
figure, every table, etc., and that alone is a lot or work (1,000+ page
manual). I may consider the hyperlink idea a little more closely

(assuming I
can force it to not underline the links and look like normal text).



"Shauna Kelly" wrote:

Hi MacGyverS2000

Create a bookmark to surround the caption.

You then have two options for referring to that bookmark:

1. Use an INCLUDETEXT field as described at
http://homepage.swissonline.ch/cindy...Q.htm#PgOverDc. That
example is referring to a page number, but the same principle applies.

2. Insert Hyperlink. Type something appropriate in the Text to display
box. In the Address box type the document name, then click the Bookmark
button and choose your bookmark.

Hope this helps.



  #7  
Old November 9th 05, 08:19 PM
MacGyverS2000
external usenet poster
 
Posts: n/a
Default Linking Fig #s from Doc A to Doc B

Suzanne,

It never dawned on me that those links (the automatically created bookmarks)
would work across documents, but I realize now that they're no different than
a manually inserted bookmark. I haven't tried it yet, but that may be the
workable solution I've been looking for.

Thanks!


"Suzanne S. Barnhill" wrote:

Headings and captions are bookmarked automatically. Try it. Apply a heading
style in your document, then open Insert | Hyperlink and click on Bookmarks.
You'll see your heading listed.

 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Linking Objects BRPtacek Microsoft Word Help 0 August 15th 05 11:22 PM
File size is huge after linking many png files - Word 2003 (build 11.5604.6412) L Mehl Microsoft Word Help 4 July 21st 05 07:19 AM
Word doc linking to Excel doc bankcpa Microsoft Word Help 1 June 21st 05 01:26 PM
Linking Excel and Word Docs Julie L Microsoft Word Help 1 April 13th 05 02:12 PM
How do I control the size of the image when linking to an Excel s. gzuko30 Microsoft Word Help 1 January 16th 05 09:51 PM


All times are GMT +1. The time now is 10:03 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2018, Jelsoft Enterprises Ltd.
Copyright 2004-2018 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.