Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Inserting differing paragraphs into one document
I wish to insert certain paragraphs into a main document but htey will differ
according to the type of document to produce. I would have a complete file with document paragraphs in it, they will be named by a bookmark. I would wish to insert a paragraph from a list when the document I am working on requires it. The list would be in a seperate booklet or perhaps called from a call up menu. Any one who could hel please. |
#2
|
|||
|
|||
cavillas wrote:
I wish to insert certain paragraphs into a main document but htey will differ according to the type of document to produce. I would have a complete file with document paragraphs in it, they will be named by a bookmark. I would wish to insert a paragraph from a list when the document I am working on requires it. The list would be in a seperate booklet or perhaps called from a call up menu. Any one who could hel please. That's exactly what AutoText is intended for. See http://www.word.mvps.org/faqs/custom...n/AutoText.htm and http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#3
|
|||
|
|||
Thanks very much for your very quick reply.
Sorry to seem a bit hazy. What I really want is to store the paragraphs in another sepearte document that might be on a server and to call them up as and when necessary into a main document on the client machine. These paragraphs would be conditional on whatever the author was setting up at the time. It is mainly building specification and grant clauses and I don't know wether autotext would be powerful enough. I will try that suggestion and let you know how I get on with it though All the best Alf Cavill "Jay Freedman" wrote: cavillas wrote: I wish to insert certain paragraphs into a main document but htey will differ according to the type of document to produce. I would have a complete file with document paragraphs in it, they will be named by a bookmark. I would wish to insert a paragraph from a list when the document I am working on requires it. The list would be in a seperate booklet or perhaps called from a call up menu. Any one who could hel please. That's exactly what AutoText is intended for. See http://www.word.mvps.org/faqs/custom...n/AutoText.htm and http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#4
|
|||
|
|||
"cavillas" wrote
paragraphs would be conditional on whatever the author was setting up at the time. It is mainly building specification and grant clauses and I don't know wether autotext would be powerful enough. I use autotext a lot but I never thought of using it for the purpose that Jay suggested. (I save the paragraphs I want in separate files in a special "Merges" folder and I call them by inserting them.) Just for the hell of it I just defined a 6,000 word text as an autotext "x". Now when I type x-F3 all 6,000 words are inserted into the document. I'm not sure what you mean by "conditional" but for my purposes anyhow autotext is certainly "powerful enough". -- Bob Kanyak's Doghouse http://www.kanyak.com |
#5
|
|||
|
|||
Insert | File and choose the appropriate bookmark name.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "cavillas" wrote in message ... I wish to insert certain paragraphs into a main document but htey will differ according to the type of document to produce. I would have a complete file with document paragraphs in it, they will be named by a bookmark. I would wish to insert a paragraph from a list when the document I am working on requires it. The list would be in a seperate booklet or perhaps called from a call up menu. Any one who could hel please. |
#6
|
|||
|
|||
Many thanks I will try it that way.
Never knew there were so many helpful people about. Thanks a lot Alf cavill "Opinicus" wrote: "cavillas" wrote paragraphs would be conditional on whatever the author was setting up at the time. It is mainly building specification and grant clauses and I don't know wether autotext would be powerful enough. I use autotext a lot but I never thought of using it for the purpose that Jay suggested. (I save the paragraphs I want in separate files in a special "Merges" folder and I call them by inserting them.) Just for the hell of it I just defined a 6,000 word text as an autotext "x". Now when I type x-F3 all 6,000 words are inserted into the document. I'm not sure what you mean by "conditional" but for my purposes anyhow autotext is certainly "powerful enough". -- Bob Kanyak's Doghouse http://www.kanyak.com |
#7
|
|||
|
|||
AutoText is plenty powerful, but might not suit you as it is not designed
for changing text. If the specifications you want to insert will themselves be constantly edited and changing, it won't work. AutoText will continue to insert the text that you used when you set up the original AutoText. But if the specification always stays the same, AutoText will be great. If you always want to insert the text of DocumentA but DocA itself is going to be edited and changed, and you always want the most up-to-date version when you create a new DocB, Suzanne's suggestion of Insert | File is the way to go. On 3/3/05 9:45 AM, "cavillas" wrote: Thanks very much for your very quick reply. Sorry to seem a bit hazy. What I really want is to store the paragraphs in another sepearte document that might be on a server and to call them up as and when necessary into a main document on the client machine. These paragraphs would be conditional on whatever the author was setting up at the time. It is mainly building specification and grant clauses and I don't know wether autotext would be powerful enough. |
#8
|
|||
|
|||
You can use an IncludeText field to insert the relevant bookmarked section -
if you can remember the bookmark names You can store anything in autotext (or autocorrect for that matter). If this isn't powerful enough for you, and it wll be, then there's always the superb GhostTyper http://www.sc-data.de/ghosttyper/en/index.php3 which takes the concepts a stage further and works in any application. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org cavillas wrote: Thanks very much for your very quick reply. Sorry to seem a bit hazy. What I really want is to store the paragraphs in another sepearte document that might be on a server and to call them up as and when necessary into a main document on the client machine. These paragraphs would be conditional on whatever the author was setting up at the time. It is mainly building specification and grant clauses and I don't know wether autotext would be powerful enough. I will try that suggestion and let you know how I get on with it though All the best Alf Cavill "Jay Freedman" wrote: cavillas wrote: I wish to insert certain paragraphs into a main document but htey will differ according to the type of document to produce. I would have a complete file with document paragraphs in it, they will be named by a bookmark. I would wish to insert a paragraph from a list when the document I am working on requires it. The list would be in a seperate booklet or perhaps called from a call up menu. Any one who could hel please. That's exactly what AutoText is intended for. See http://www.word.mvps.org/faqs/custom...n/AutoText.htm and http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Inserting the same hyperlink on all pages in a document | Microsoft Word Help | |||
How to make doc's FullName into an AutoText entry without first inserting it into document | Microsoft Word Help | |||
Inserting one Word document into another Word document | Microsoft Word Help | |||
Inserting a hyperlink - Place in this document | Microsoft Word Help | |||
Lock portion of the document after inserting bookmarks | Microsoft Word Help |