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#1
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Use Word as "Database"
The subject may be misleading. My problem is that I collect huge amount
of professional terms in my 'terminology" document. I sort the items alphabetically. Currently one item equals one paragraph. I have no problem in sorting the whole document. My problem is that for a longer definition of a term, I want to break it down to several paragraphs. But that will mess up the whole thing when I sort the document. Do you know a way to keep several lines as a whole and the first word in the "multiple line area" can still be used for sorting? Thanks in advance |
#2
Posted to microsoft.public.word.pagelayout
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Use Word as "Database"
If you apply a heading style to the word you want to sort on, you can do it
in Outline view; see http://word.mvps.org/FAQs/Formatting/UsingOLView.htm. Or you could put each term in a new row of a one-column table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... The subject may be misleading. My problem is that I collect huge amount of professional terms in my 'terminology" document. I sort the items alphabetically. Currently one item equals one paragraph. I have no problem in sorting the whole document. My problem is that for a longer definition of a term, I want to break it down to several paragraphs. But that will mess up the whole thing when I sort the document. Do you know a way to keep several lines as a whole and the first word in the "multiple line area" can still be used for sorting? Thanks in advance |
#3
Posted to microsoft.public.word.pagelayout
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Use Word as "Database"
Hopefully you're flexible on formatting, but create a two column table with
the first column wide enough for the word to be defined. The definition goes in the second column. Then sort the whole table by rows using column 1 as the data source. If you don't want borders, you can always change the borders to "none" when you format the table. Eric " wrote: The subject may be misleading. My problem is that I collect huge amount of professional terms in my 'terminology" document. I sort the items alphabetically. Currently one item equals one paragraph. I have no problem in sorting the whole document. My problem is that for a longer definition of a term, I want to break it down to several paragraphs. But that will mess up the whole thing when I sort the document. Do you know a way to keep several lines as a whole and the first word in the "multiple line area" can still be used for sorting? Thanks in advance |
#4
Posted to microsoft.public.word.pagelayout
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Use Word as "Database"
I don't argue this as a *better* way, but another option if you're already
using Hanging Indent for your list... When you need a second para in the definition use a 'soft' line break (Shift-Enter) rather than a hard break (Enter). The list will still sort properly & may provide some other advantages as well. -- HTH |:) Bob Jones [MVP] Office:Mac wrote in message ups.com... The subject may be misleading. My problem is that I collect huge amount of professional terms in my 'terminology" document. I sort the items alphabetically. Currently one item equals one paragraph. I have no problem in sorting the whole document. My problem is that for a longer definition of a term, I want to break it down to several paragraphs. But that will mess up the whole thing when I sort the document. Do you know a way to keep several lines as a whole and the first word in the "multiple line area" can still be used for sorting? Thanks in advance |
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