IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:

The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

Start WordPerfect, open the WordPerfect version of your file, and "save
as" a Microsoft Word (.doc) file.

joymp wrote:

OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:


Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:


I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:



The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:



IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

That's probably because you have a paragraph break at the end of each line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list
or
table, and then it only tells how to sort in a table. This is just
one long
list of names and I want to alphabetize the list. I don't want them
in a
table. If I try to put them in a table and sort from there I get a
long
black vertical line and the names disappear. Can anyone help? TIA.

[Karen]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[BruceM]

In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it is.
I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[CyberTaz]

Perhaps it will ease the pain to consider that the overwhelming majority of
the sorting done in a word processing program involves content in a Table or
a Tabular List. Not only does it not seem absurd to have it there, but also
quite logical

--
Regards |:)
Bob Jones
[MVP] Office:Mac

"BruceM" wrote in message
...
In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it
is. I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[BruceM]

We click the Start button to stop the computer, so I suppose we can get used
to anything, but that doesn't make it logical. Logical would be to put
sorting on the Tools menu, in my view. That being said, Help does explain
that sorting is a situation in which the Table menu is used in the absence
of a table (although it doesn't put it like that).
Lots of things are hidden in rather obscure places. For instance, to make
choices about default formatting of ordinal suffixes (such as in 1st, 2nd,
etc.) you click Insert AutoText.
By the way, I am not a Word basher at all. Word has some wonderful
features. My biggest complaint is that the interface, features, and
automation can get in the way.

"CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message
...
Perhaps it will ease the pain to consider that the overwhelming majority
of the sorting done in a word processing program involves content in a
Table or a Tabular List. Not only does it not seem absurd to have it
there, but also quite logical

--
Regards |:)
Bob Jones
[MVP] Office:Mac

"BruceM" wrote in message
...
In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it
is. I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list
or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a
long
black vertical line and the names disappear. Can anyone help? TIA.

[Suzanne S. Barnhill]

Sort is on the Table menu, but you can sort a series of paragraphs by
selecting it and using Table | Sort | By Paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[noodnicki]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[Suzanne S. Barnhill]

Although the Sort command is on the Table menu, you don't have to have text
in a table to sort it. You do have to have each item in its own paragraph.
Then select the text to be sorted and click on the Table | Sort command.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"noodnicki" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[lorraine]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[Stefan Blom]

Assuming that each item is in a separate paragraph, you can select the whole
list and click Sort on the Table menu. Make sure to sort on paragraphs.

In Word 2007, you'll find the Sort command in the Paragraphs group of the
Home ribbon tab.

--
Stefan Blom
Microsoft Word MVP


"Lorraine" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.