Hello,

I am having a problem with a Form Template that is used by about twenty
different users. These users modify this template, save the document to each
of their folders on a shared drive, and repeat this process as new data needs
to be entered.

My problem is this. Once the users save the document, it becomes available
to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the template.
What I mean is I can access the file, but when I open it up all fields say
FORM TEXT. When others in group open the same files up, they all see the data
in the fields. I open everyones elses folders and check their work, and I can
see the data on those word documents fine. But its just this one persons
files that I can't see the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks

When you see FORMTEXT you're seeing field codes. Press Alt+F9 to switch to
field results.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Hello,

I am having a problem with a Form Template that is used by about
twenty different users. These users modify this template, save the
document to each of their folders on a shared drive, and repeat this
process as new data needs to be entered.

My problem is this. Once the users save the document, it becomes
available to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the
template. What I mean is I can access the file, but when I open it up
all fields say FORM TEXT. When others in group open the same files
up, they all see the data in the fields. I open everyones elses
folders and check their work, and I can see the data on those word
documents fine. But its just this one persons files that I can't see
the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks

Jay,
I don't think I explained my problem the right way. What I mean is the
word document already contains data in all the fields that say FORM TEXT.
Other people can see the data that is there except myself, whereas I see
{FORM TEXT}.
I may be misunderstanding your solution. I pressed ALT F9 and it didn't do
anything. COuld this be software problem w/ Word 2000?
Thanks for your patience...

George

"Jay Freedman" wrote:

When you see FORMTEXT you're seeing field codes. Press Alt+F9 to switch to
field results.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Hello,

I am having a problem with a Form Template that is used by about
twenty different users. These users modify this template, save the
document to each of their folders on a shared drive, and repeat this
process as new data needs to be entered.

My problem is this. Once the users save the document, it becomes
available to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the
template. What I mean is I can access the file, but when I open it up
all fields say FORM TEXT. When others in group open the same files
up, they all see the data in the fields. I open everyones elses
folders and check their work, and I can see the data on those word
documents fine. But its just this one persons files that I can't see
the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks

Hi George,

Sorry, I forgot that when the document is protected (as it must be to let
the form fields work), Alt+F9 is disabled, which is why you don't see a
change. The solution is correct, but you need another step first.

To switch to form field results, you'll have to unprotect the document first
(click Tools Unprotect Document), and then press Alt+F9. Unfortunately, in
Word 2000 if you then reprotect the document, Word will clear all the data
out of the fields! The solution to that is to use the macro presented at
http://word.mvps.org/FAQs/MacrosVBA/...lfResetOff.htm. Instructions for
installing the macro are at
http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm or
http://www.gmayor.com/installing_macro.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Jay,
I don't think I explained my problem the right way. What I mean
is the word document already contains data in all the fields that say
FORM TEXT. Other people can see the data that is there except myself,
whereas I see {FORM TEXT}.
I may be misunderstanding your solution. I pressed ALT F9 and it
didn't do anything. COuld this be software problem w/ Word 2000?
Thanks for your patience...

George

"Jay Freedman" wrote:

When you see FORMTEXT you're seeing field codes. Press Alt+F9 to
switch to field results.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Hello,

I am having a problem with a Form Template that is used by
about twenty different users. These users modify this template,
save the document to each of their folders on a shared drive, and
repeat this process as new data needs to be entered.

My problem is this. Once the users save the document, it becomes
available to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the
template. What I mean is I can access the file, but when I open it
up all fields say FORM TEXT. When others in group open the same
files up, they all see the data in the fields. I open everyones
elses folders and check their work, and I can see the data on those
word documents fine. But its just this one persons files that I
can't see the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks

Jay's answer is still correct, but you probably won't be able to use Alt+F9
while viewing the form because it is protected. Instead, back out, open
another document, press Alt+F9 (or clear the check box for "Field codes" on
the View tab of Tools | Options), leave that document open, and reopen the
form.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Rugger077" wrote in message
...
Jay,
I don't think I explained my problem the right way. What I mean is the
word document already contains data in all the fields that say FORM TEXT.
Other people can see the data that is there except myself, whereas I see
{FORM TEXT}.
I may be misunderstanding your solution. I pressed ALT F9 and it didn't do
anything. COuld this be software problem w/ Word 2000?
Thanks for your patience...

George

"Jay Freedman" wrote:

When you see FORMTEXT you're seeing field codes. Press Alt+F9 to switch
to
field results.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Hello,

I am having a problem with a Form Template that is used by about
twenty different users. These users modify this template, save the
document to each of their folders on a shared drive, and repeat this
process as new data needs to be entered.

My problem is this. Once the users save the document, it becomes
available to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the
template. What I mean is I can access the file, but when I open it up
all fields say FORM TEXT. When others in group open the same files
up, they all see the data in the fields. I open everyones elses
folders and check their work, and I can see the data on those word
documents fine. But its just this one persons files that I can't see
the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks

The acto of protecting the form should be sufficient to toggle the display,
but the following macto will toggle the display whether or not the form is
protected

Sub FieldCodes()
ActiveWindow.View.ShowFieldCodes = _
Not ActiveWindow.View.ShowFieldCodes
Application.DisplayStatusBar = True
End Sub


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Suzanne S. Barnhill wrote:
Jay's answer is still correct, but you probably won't be able to use
Alt+F9 while viewing the form because it is protected. Instead, back
out, open another document, press Alt+F9 (or clear the check box for
"Field codes" on the View tab of Tools | Options), leave that
document open, and reopen the form.


"Rugger077" wrote in message
...
Jay,
I don't think I explained my problem the right way. What I mean
is the word document already contains data in all the fields that
say FORM TEXT. Other people can see the data that is there except
myself, whereas I see {FORM TEXT}.
I may be misunderstanding your solution. I pressed ALT F9 and it
didn't do anything. COuld this be software problem w/ Word 2000?
Thanks for your patience...

George

"Jay Freedman" wrote:

When you see FORMTEXT you're seeing field codes. Press Alt+F9 to
switch to field results.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rugger077 wrote:
Hello,

I am having a problem with a Form Template that is used by
about twenty different users. These users modify this template,
save the document to each of their folders on a shared drive, and
repeat this process as new data needs to be entered.

My problem is this. Once the users save the document, it becomes
available to all 20 workers including myself for review.

However, when I come to this one persons folders, all I see is the
template. What I mean is I can access the file, but when I open it
up all fields say FORM TEXT. When others in group open the same
files up, they all see the data in the fields. I open everyones
elses folders and check their work, and I can see the data on
those word documents fine. But its just this one persons files
that I can't see the data where others can.

Can someone help me with this, I would greatly appreciate it.

Thanks