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#1
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Ask - multiple documents
I have a template that I have built it to use the "ask" feature so the end
user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
Hi joey,
You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#3
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
I have the same problem as joey, and I've tried the \o switch. It didn't
work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#4
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
10 Ask fields would drive me crazy. Better to save the mail merge main
document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#5
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
Doug,
10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#6
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
The \o switch causes the ASK field to prompt only at the beginning of the
merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#7
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
I want all 10 ASK fields to prompt at the beginning of the merge - only. I
then want those responses to be carried through on all the documents of the merge via REF fileds. I'm using the \o switch in the ASK fields but all 10 ASK fields are prompting on every record, not just at the start of the merge. Are you saying that I can only have a single ASK field in my main document? "Graham Mayor" wrote: The \o switch causes the ASK field to prompt only at the beginning of the merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#8
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
No, you can have more than one ask field, but how are you referencing the
results? You can call for ten pieces of information at the start, but they will apply to all records. I get the feeling that you are trying to apply ten results to ten records? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: I want all 10 ASK fields to prompt at the beginning of the merge - only. I then want those responses to be carried through on all the documents of the merge via REF fileds. I'm using the \o switch in the ASK fields but all 10 ASK fields are prompting on every record, not just at the start of the merge. Are you saying that I can only have a single ASK field in my main document? "Graham Mayor" wrote: The \o switch causes the ASK field to prompt only at the beginning of the merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#9
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
I am using 10 ASK fields, the results of 9 of which are used once per
document via REF fields, the last is used 3 times, also via REF fields. All of the information collected via the ASKs appear properly in the document. But why are they prompting with each new record instead of each prompting only once at the beginning of the merge and then carrying through with the remaining records? Perhaps a little info on the merge project might illuminate: We are a container shipping company and we want to send emails to certain customers advising them of critical dates upcoming for their shipments. The ASK fields are meant to collect those dates as well as the vessel name and voyage number. The merge field is the shipment number and is the only information that changes from one record to the next (besides the customer's email address). Does this help? "Graham Mayor" wrote: No, you can have more than one ask field, but how are you referencing the results? You can call for ten pieces of information at the start, but they will apply to all records. I get the feeling that you are trying to apply ten results to ten records? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: I want all 10 ASK fields to prompt at the beginning of the merge - only. I then want those responses to be carried through on all the documents of the merge via REF fileds. I'm using the \o switch in the ASK fields but all 10 ASK fields are prompting on every record, not just at the start of the merge. Are you saying that I can only have a single ASK field in my main document? "Graham Mayor" wrote: The \o switch causes the ASK field to prompt only at the beginning of the merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#10
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
In that case I am puzzled and unable to reproduce the problem. It *may* help
if you sent me a copy of the merge document to the link on my web home page. Delete any sensitive information. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: I am using 10 ASK fields, the results of 9 of which are used once per document via REF fields, the last is used 3 times, also via REF fields. All of the information collected via the ASKs appear properly in the document. But why are they prompting with each new record instead of each prompting only once at the beginning of the merge and then carrying through with the remaining records? Perhaps a little info on the merge project might illuminate: We are a container shipping company and we want to send emails to certain customers advising them of critical dates upcoming for their shipments. The ASK fields are meant to collect those dates as well as the vessel name and voyage number. The merge field is the shipment number and is the only information that changes from one record to the next (besides the customer's email address). Does this help? "Graham Mayor" wrote: No, you can have more than one ask field, but how are you referencing the results? You can call for ten pieces of information at the start, but they will apply to all records. I get the feeling that you are trying to apply ten results to ten records? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: I want all 10 ASK fields to prompt at the beginning of the merge - only. I then want those responses to be carried through on all the documents of the merge via REF fileds. I'm using the \o switch in the ASK fields but all 10 ASK fields are prompting on every record, not just at the start of the merge. Are you saying that I can only have a single ASK field in my main document? "Graham Mayor" wrote: The \o switch causes the ASK field to prompt only at the beginning of the merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
#11
Posted to microsoft.public.word.mailmerge.fields
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Ask - multiple documents
Your "little project" would be a whole lot better if you were to use a
userform to collect the information that is to go into the mail merge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I am using 10 ASK fields, the results of 9 of which are used once per document via REF fields, the last is used 3 times, also via REF fields. All of the information collected via the ASKs appear properly in the document. But why are they prompting with each new record instead of each prompting only once at the beginning of the merge and then carrying through with the remaining records? Perhaps a little info on the merge project might illuminate: We are a container shipping company and we want to send emails to certain customers advising them of critical dates upcoming for their shipments. The ASK fields are meant to collect those dates as well as the vessel name and voyage number. The merge field is the shipment number and is the only information that changes from one record to the next (besides the customer's email address). Does this help? "Graham Mayor" wrote: No, you can have more than one ask field, but how are you referencing the results? You can call for ten pieces of information at the start, but they will apply to all records. I get the feeling that you are trying to apply ten results to ten records? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: I want all 10 ASK fields to prompt at the beginning of the merge - only. I then want those responses to be carried through on all the documents of the merge via REF fileds. I'm using the \o switch in the ASK fields but all 10 ASK fields are prompting on every record, not just at the start of the merge. Are you saying that I can only have a single ASK field in my main document? "Graham Mayor" wrote: The \o switch causes the ASK field to prompt only at the beginning of the merge. If you have 10 ASK fields then of course they will all.prompt. This only works as you envisage when there is one ASK field that applies the same data by REF field to all the records. If you need different data for each record then the best way is to add it to the data file before merging. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Danst wrote: Doug, 10 fields is not really my issue, unless that's what's preventing the \o switch from working (I've heard of stranger things). I'm trying to keep this little project as simple as possible and prefer not to get into templates and user forms if at all possible. Any tips on making this work? Dan "Doug Robbins - Word MVP" wrote: 10 Ask fields would drive me crazy. Better to save the mail merge main document as a template in which you create a userform, which is a custom dialog into which the user can enter all 10 pieces of information in the one go. See the following page of fellow MVP Greg Maxey's web site: http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Danst" wrote in message ... I have the same problem as joey, and I've tried the \o switch. It didn't work any differently - still prompts with every new document. I have 10 "ASK" fields at the top of the main documnet, all like { ASK VslVoy "Vessel Name and Voyage?"\o \* MERGEFORMAT } What am I doing wrong? Dan "macropod" wrote: Hi joey, You need to add the \o switch to the field - see Word's Help file. -- Cheers macropod [MVP - Microsoft Word] "joey" wrote in message ... I have a template that I have built it to use the "ask" feature so the end user can enter data for that specific mailing. This works great for one recipient but when I do a group mailing, I need to click OK on the "Ask" prompt for each recipient. What am I missing? |
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