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#1
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Retain numbering when extracted from list
I often need to extract a few entries from a page of numbered paragraphs, but
want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#2
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Retain numbering when extracted from list
You can convert the numbers to text using these instructions provided by
Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#3
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Retain numbering when extracted from list
ConvertNumbersToText cannot be used with the Selection object so
Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need from the document. The problem with changing only part of the numbers to text is that this will make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here is the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#4
Posted to microsoft.public.word.docmanagement
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Retain numbering when extracted from list
I don't *think* the OP wants to freeze the numbers on part of a list in
place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ... ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need from the document. The problem with changing only part of the numbers to text is that this will make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here is the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#5
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Retain numbering when extracted from list
Suzanne, that is also how I understood the OP so I may have expressed myself
unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ... ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need from the document. The problem with changing only part of the numbers to text is that this will make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here is the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#6
Posted to microsoft.public.word.docmanagement
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Retain numbering when extracted from list
Ah, I see. Well, I have no VBA expertise, so I didn't read your macro to see
what it was doing. Sorry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ... Suzanne, that is also how I understood the OP so I may have expressed myself unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ... ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need from the document. The problem with changing only part of the numbers to text is that this will make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here is the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#7
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Retain numbering when extracted from list
My thanks to both Lene and Suzanne! Both responses were on point. I will
add Lene's macro to my collection and share with others. I continue to be amazed at the expertise and generosity of the user community! "Lene Fredborg" wrote: Suzanne, that is also how I understood the OP so I may have expressed myself unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ... ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need from the document. The problem with changing only part of the numbers to text is that this will make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here is the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't tell you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in with that. Alternatively, you could make a copy of the document, run the macro, and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered paragraphs, but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a part of a numbered list? Thanks for your assistance, Monte |
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#8
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Retain numbering when extracted from list
FWIW, when I select an item from a numbered list (Word 2003), and copy/paste it as unformatted text (via Paste Special) in the body text, the text pasted includes the original number, but of course formatted as text, not as numbered list anymore. Isn't that what Monte needs, or do I misunderstand the question? Or do I have an obscure setting that brings this about? 'Monte Beery[_2_ Wrote: ;2228143']My thanks to both Lene and Suzanne! Both responses were on point. I will add Lene's macro to my collection and share with others. I continue to be amazed at the expertise and generosity of the user community! "Lene Fredborg" wrote: - Suzanne, that is also how I understood the OP so I may have expressed myself unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: - I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ...- ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need- from- the document. The problem with changing only part of the numbers to text is that this- will- make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here- is- the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't- tell- you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in- with- that. Alternatively, you could make a copy of the document, run the- macro,- and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the- newsgroup so- all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered- paragraphs,- but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a- part- of a numbered list? Thanks for your assistance, Monte - -- -- Henk57 |
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#9
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Retain numbering when extracted from list
Of course. This would be the simplest solution of all. Sometimes we don't
see the forest for the trees. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Henk57" wrote in message ... FWIW, when I select an item from a numbered list (Word 2003), and copy/paste it as unformatted text (via Paste Special) in the body text, the text pasted includes the original number, but of course formatted as text, not as numbered list anymore. Isn't that what Monte needs, or do I misunderstand the question? Or do I have an obscure setting that brings this about? 'Monte Beery[_2_ Wrote: ;2228143']My thanks to both Lene and Suzanne! Both responses were on point. I will add Lene's macro to my collection and share with others. I continue to be amazed at the expertise and generosity of the user community! "Lene Fredborg" wrote: - Suzanne, that is also how I understood the OP so I may have expressed myself unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: - I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ...- ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need- from- the document. The problem with changing only part of the numbers to text is that this- will- make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here- is- the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't- tell- you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in- with- that. Alternatively, you could make a copy of the document, run the- macro,- and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the- newsgroup so- all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered- paragraphs,- but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a- part- of a numbered list? Thanks for your assistance, Monte - -- -- Henk57 |
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Retain numbering when extracted from list
This is not exactly true.
If you past as text it looses formatting such as hanging indents. I use this feature to add comments to reports and need to retain all the formatting. This is possible using the first method. "Suzanne S. Barnhill" wrote: Of course. This would be the simplest solution of all. Sometimes we don't see the forest for the trees. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Henk57" wrote in message ... FWIW, when I select an item from a numbered list (Word 2003), and copy/paste it as unformatted text (via Paste Special) in the body text, the text pasted includes the original number, but of course formatted as text, not as numbered list anymore. Isn't that what Monte needs, or do I misunderstand the question? Or do I have an obscure setting that brings this about? 'Monte Beery[_2_ Wrote: ;2228143']My thanks to both Lene and Suzanne! Both responses were on point. I will add Lene's macro to my collection and share with others. I continue to be amazed at the expertise and generosity of the user community! "Lene Fredborg" wrote: - Suzanne, that is also how I understood the OP so I may have expressed myself unclear. What I meant was: you can change the numbers in the selection using the macro, copy the text (that is still selected), then undo to bring the numbers back. However, I just imagined that one could be confused by the mix of numbers in the meantime and then by mistake do something wrong. But there may be an easy and, hopefully, safe way: below is the macro in an extended version. The macro changes the numbers in the selection to normal text, copies the selection and undoes the change (i.e. reverts the numbers back). The user then only needs to 1) select the desired text, 2) run the macro and 3) paste the already copied text (with the fixed numbers) into the relevant place. Sub ConvertNumbersInSelectionToText_CopyText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph 'Copy the selection while numbers are converted Selection.Copy 'Then undo so that numbers revert to the original oDoc.Undo Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: - I don't *think* the OP wants to freeze the numbers on part of a list in place but rather to be able to "quote" these numbered paragraphs elsewhere, retaining the numbers they have in place. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lene Fredborg" wrote in message ...- ConvertNumbersToText cannot be used with the Selection object so Selection.ConvertNumbersToText will not work. A macro like the one below could be used to change the numbers in the selection only. However, it may be safer to do as Suzanne suggested, i.e. copy the document, change all numbers to text using ActiveDocument.ConvertNumbersToText and then just use whatever you need- from- the document. The problem with changing only part of the numbers to text is that this- will- make all subsequent numbers that belong to the same list(s) wrong - the subsequent numbers will act as if you have deleted the numbers that you converted to text. The result could be rather confusing even if you could undo the change at once after you copied the relevant text. Anyway, here- is- the macro: Sub ConvertNumbersInSelectionToText() Dim oDoc As Document Dim oRange As Range Set oDoc = ActiveDocument Set oRange = _ oDoc.Range(Start:=Selection.Range.Start, _ End:=Selection.Range.End) oRange.ListFormat.ConvertNumbersToText wdNumberParagraph Set oDoc = Nothing Set oRange = Nothing End Sub -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Suzanne S. Barnhill" wrote: You can convert the numbers to text using these instructions provided by Stefan Blom: To convert autonumbering (paragraph/outline numbering and LISTNUM fields) to plain text, do the following: Make sure the active document is the one you want to convert. Then press ALT+F11 to display the Visual Basic Editor. On the View menu, click Immediate Window. In the Immediate Window, type ActiveDocument.ConvertNumbersToText and press ENTER. Note that if paragraph/outline numbering was applied with styles, it isn't completely gone (CTRL+Q will bring it back!) unless you also clear it from the style definitions. Note that Stefan's instructions are for the entire document. I can't- tell- you the appropriate macro for a selection (perhaps Selection.ConvertNumbersToText), but perhaps someone else will chime in- with- that. Alternatively, you could make a copy of the document, run the- macro,- and then copy/paste the relevant bit into your good doc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the- newsgroup so- all may benefit. "Monte Beery" Monte wrote in message ... I often need to extract a few entries from a page of numbered- paragraphs,- but want to retain the original numbering for reference to the original document. 1. first paragraph 2. second paragraph 2.1 clause in second paragraph 3 third paragraph Extract the second paragraph and its clause, but retain the numbering thus... 2 second paragraph 2.1 clause in second paragraph Word will routinely renumber the lines... 1 second paragraph 1.1 clause in second paragraph How do I achieve my goal of retaining the numbering when I extract a- part- of a numbered list? Thanks for your assistance, Monte - -- -- Henk57 |
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