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#1
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Blank spaces
I am building a company policy manual using the "multilievel list function"
about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#2
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Blank spaces
Look at the settings for Line Spacing and Spacing Before/After (Paragraph
dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#3
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Blank spaces
Look at the settings for Line Spacing and Spacing Before/After (Paragraph
dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#4
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Blank spaces
Stefan, Thanks for your response. Spacing is set to single, before and
after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
#5
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Blank spaces
Stefan, Thanks for your response. Spacing is set to single, before and
after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
#6
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Blank spaces
First, do you have Show Non-Printing Characters turned on, so you can
delete any empty paragraphs? (Ctrl-Shift-8) Second, check the settings for "Keep With Next" and "Keep Lines Together" and maybe even "Widow and Orphan Control," all of which are on the second tab of the Format Paragraph dialog. At least the first two and maybe the third should be unchecked. On Mar 2, 12:29*pm, JP wrote: Stefan, *Thanks for your response. *Spacing is set to single, before and after are both set to 0 pts. *The box labeled "don't add space between paragraphs..." is UNchecked. *All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. *I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#7
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Blank spaces
First, do you have Show Non-Printing Characters turned on, so you can
delete any empty paragraphs? (Ctrl-Shift-8) Second, check the settings for "Keep With Next" and "Keep Lines Together" and maybe even "Widow and Orphan Control," all of which are on the second tab of the Format Paragraph dialog. At least the first two and maybe the third should be unchecked. On Mar 2, 12:29*pm, JP wrote: Stefan, *Thanks for your response. *Spacing is set to single, before and after are both set to 0 pts. *The box labeled "don't add space between paragraphs..." is UNchecked. *All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. *I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#8
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Blank spaces
Is this, by any chance, a multilevel list created with heading styles? If
so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
#9
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Blank spaces
Is this, by any chance, a multilevel list created with heading styles? If
so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
#10
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Blank spaces
OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . |
#11
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Blank spaces
OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . |
#12
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Blank spaces
Did you remember to modify the actual styles? Assuming that you are using
Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . |
#13
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Blank spaces
Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . |
#14
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Blank spaces
Thanks so much, that fixed it. Is there any way to apply these settings to
pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . . |
#15
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Blank spaces
Thanks so much, that fixed it. Is there any way to apply these settings to
pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . . . |
#16
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Blank spaces
You can use the Organizer to copy styles from one document (or
template) to another. You don't seem to have said which version of Word you're using, but you didn't object to Stefan's instructions for Word2007, so ... With the document open whose styles you want to update, Ctrl-Alt-Shift-S, click the rightmost of the three buttons at the bottom ("Manage Styles"). In the Organizer, click the RIGHT-HAND "Close File" button, then the "Open File" button it turns into, change the dropdown to "All Word Files," and navigate to a file that has the correct styles. Then select the ones in the right-hand window that need updating and choose Copy in the middle column. When it asks you if it should replace the styles in the target document, click "Yes to All." When you've clicked your way out of all those screens, your document will have popped into the proper shape. On Mar 3, 1:46*pm, JP wrote: Thanks so much, that fixed it. *Is there any way to apply these settings to pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so.. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! * "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. *I UNchecked them in headings 2,3,4 etc. *When I unchecked them, the text jumped up to where I need it. *Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, *Thanks for your response. *Spacing is set to single, before and after are both set to 0 pts. *The box labeled "don't add space between paragraphs..." is UNchecked. *All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#17
Posted to microsoft.public.word.docmanagement
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Blank spaces
You can use the Organizer to copy styles from one document (or
template) to another. You don't seem to have said which version of Word you're using, but you didn't object to Stefan's instructions for Word2007, so ... With the document open whose styles you want to update, Ctrl-Alt-Shift-S, click the rightmost of the three buttons at the bottom ("Manage Styles"). In the Organizer, click the RIGHT-HAND "Close File" button, then the "Open File" button it turns into, change the dropdown to "All Word Files," and navigate to a file that has the correct styles. Then select the ones in the right-hand window that need updating and choose Copy in the middle column. When it asks you if it should replace the styles in the target document, click "Yes to All." When you've clicked your way out of all those screens, your document will have popped into the proper shape. On Mar 3, 1:46*pm, JP wrote: Thanks so much, that fixed it. *Is there any way to apply these settings to pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so.. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! * "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. *I UNchecked them in headings 2,3,4 etc. *When I unchecked them, the text jumped up to where I need it. *Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, *Thanks for your response. *Spacing is set to single, before and after are both set to 0 pts. *The box labeled "don't add space between paragraphs..." is UNchecked. *All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. |
#18
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Blank spaces
Thank you, it is Word2007. Will try your advice first thing in the morning.
JP "Peter T. Daniels" wrote: You can use the Organizer to copy styles from one document (or template) to another. You don't seem to have said which version of Word you're using, but you didn't object to Stefan's instructions for Word2007, so ... With the document open whose styles you want to update, Ctrl-Alt-Shift-S, click the rightmost of the three buttons at the bottom ("Manage Styles"). In the Organizer, click the RIGHT-HAND "Close File" button, then the "Open File" button it turns into, change the dropdown to "All Word Files," and navigate to a file that has the correct styles. Then select the ones in the right-hand window that need updating and choose Copy in the middle column. When it asks you if it should replace the styles in the target document, click "Yes to All." When you've clicked your way out of all those screens, your document will have popped into the proper shape. On Mar 3, 1:46 pm, JP wrote: Thanks so much, that fixed it. Is there any way to apply these settings to pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so.. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
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Blank spaces
Thank you, it is Word2007. Will try your advice first thing in the morning.
JP "Peter T. Daniels" wrote: You can use the Organizer to copy styles from one document (or template) to another. You don't seem to have said which version of Word you're using, but you didn't object to Stefan's instructions for Word2007, so ... With the document open whose styles you want to update, Ctrl-Alt-Shift-S, click the rightmost of the three buttons at the bottom ("Manage Styles"). In the Organizer, click the RIGHT-HAND "Close File" button, then the "Open File" button it turns into, change the dropdown to "All Word Files," and navigate to a file that has the correct styles. Then select the ones in the right-hand window that need updating and choose Copy in the middle column. When it asks you if it should replace the styles in the target document, click "Yes to All." When you've clicked your way out of all those screens, your document will have popped into the proper shape. On Mar 3, 1:46 pm, JP wrote: Thanks so much, that fixed it. Is there any way to apply these settings to pre-existing documents or will I need to modify styles on each of them? "Stefan Blom" wrote: Did you remember to modify the actual styles? Assuming that you are using Word 2007, here's how to do that: Display the Styles pane, for example by pressing Ctrl+Alt+Shift+S. Right-click the style that you want to modify, and choose Modify from the context menu. In the Modify Style dialog box, click Format, Paragraph. Make the desired changes. When you are done, click OK. Before clicking OK to close the Modify Style dialog box, be sure to select "New documents based on this template." Repeat for the other heading styles. When/if you are prompted to save your template, choose to do so.. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... OK, that almost worked! "Keep with next" and "keep lines together" were both checked in heading 1 so I left them checked. I UNchecked them in headings 2,3,4 etc. When I unchecked them, the text jumped up to where I need it. Only problem is that when I moved on to uncheck the next heading, the previous heading re-checked itself somehow and the text jumped back down. How do I get them to stay checked? and will Word remember this set up once I move on to a new document? Thanks again and I apologize if this is an elementary problem, I thought I knew Word pretty well until I tried to address this! "Stefan Blom" wrote: Is this, by any chance, a multilevel list created with heading styles? If so, you should clear the "Keep with next" attribute for most styles (with the exception for, say, Heading 1); otherwise you'll run into trouble as Word tries to keep all paragraphs together. -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... Stefan, Thanks for your response. Spacing is set to single, before and after are both set to 0 pts. The box labeled "don't add space between paragraphs..." is UNchecked. All the boxes under "pagination" and "formatting exceptions" on the next tab are UNchecked as well. Thanks, JP "Stefan Blom" wrote: Look at the settings for Line Spacing and Spacing Before/After (Paragraph dialog box). -- Stefan Blom Microsoft Word MVP "JP" wrote in message ... I am building a company policy manual using the "multilievel list function" about 50% of the time I wind up with huge gaps between paragraphs. I can usually delete the blank space down to 2 or 3 blank lines but then if i try to close it up to make it look right it winds up deleting the paragraph break and removing the formatting on the following paragraph. Many times I will get it close to looking right and then it will open back up (usually jumping to the next page) as soon as I "touch" it with the cursor. Thanks in advance for any help you might be able to offer. . |
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