I have received several word documents that I am helping an elderly relative
edit. They were apparently originally printed by his secretary on some
electronic typewriter and appear in Word as double spaced. For a variety of
reasons - when I make my corrections I end up with a lot of single-spaced
half lines interspersed with other double lines - I need to change them into
a single space document.

However when I "select all" and go to Format/paragraph I find they are
already formatted as "Single Space". If I turn on the end of line symbols
(like a reverse P) I see that at the end of each line there is an end of
line followed by another end of line symbol at the beginning of the next
line. So I thought to find and replace each 2 "reverse P"s by a single P -
or better still NO P at all - but cannot find the end of line (reverse P)
symbol in the find tool. Is there a way to search for it and remove it?

Thanks.

Jeff

The electronic typewriter has created double spacing (as typewriters do)
with two carriage returns (the equivalent of pressing Enter twice in Word).
This results in a line of text followed by an empty paragraph followed by a
line of text, etc. See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
I have received several word documents that I am helping an elderly
relative
edit. They were apparently originally printed by his secretary on some
electronic typewriter and appear in Word as double spaced. For a variety
of
reasons - when I make my corrections I end up with a lot of single-spaced
half lines interspersed with other double lines - I need to change them
into
a single space document.

However when I "select all" and go to Format/paragraph I find they are
already formatted as "Single Space". If I turn on the end of line symbols
(like a reverse P) I see that at the end of each line there is an end of
line followed by another end of line symbol at the beginning of the next
line. So I thought to find and replace each 2 "reverse P"s by a single
P -
or better still NO P at all - but cannot find the end of line (reverse P)
symbol in the find tool. Is there a way to search for it and remove it?

Thanks.

Jeff

The end-of-line (paragraph) symbol you're referring to
would be entered as "^p" (don't key in quotes) in the
from field. To replace two paragraph markers with one:

Replace: ^p^p
With: ^p

"Jeff" wrote in message ...
I have received several word documents that I am helping an elderly relative edit. They were apparently
originally printed by his secretary on some electronic typewriter and appear in Word as double spaced. For a
variety of reasons - when I make my corrections I end up with a lot of single-spaced half lines interspersed
with other double lines - I need to change them into a single space document.

However when I "select all" and go to Format/paragraph I find they are already formatted as "Single Space".
If I turn on the end of line symbols (like a reverse P) I see that at the end of each line there is an end
of line followed by another end of line symbol at the beginning of the next line. So I thought to find and
replace each 2 "reverse P"s by a single P - or better still NO P at all - but cannot find the end of line
(reverse P) symbol in the find tool. Is there a way to search for it and remove it?

Thanks.

Jeff

Thank you both. ^p did it for me.

Jeff (or should it be nephew Jeff grin)

Uncle Joe wrote:
The end-of-line (paragraph) symbol you're referring to
would be entered as "^p" (don't key in quotes) in the
from field. To replace two paragraph markers with one:

Replace: ^p^p
With: ^p

"Jeff" wrote in message
...
I have received several word documents that I am helping an elderly
relative edit. They were apparently originally printed by his
secretary on some electronic typewriter and appear in Word as double
spaced. For a variety of reasons - when I make my corrections I end
up with a lot of single-spaced half lines interspersed with other
double lines - I need to change them into a single space document.
However when I "select all" and go to Format/paragraph I find they
are already formatted as "Single Space". If I turn on the end of
line symbols (like a reverse P) I see that at the end of each line
there is an end of line followed by another end of line symbol at
the beginning of the next line. So I thought to find and replace
each 2 "reverse P"s by a single P - or better still NO P at all -
but cannot find the end of line (reverse P) symbol in the find tool.
Is there a way to search for it and remove it? Thanks.

Jeff