Hello. I've read KB 825765 so I understand when and why I get prompted with
the "Opening this will run the following SQL command" message when you open
a Word mail merge main document that is linked to a data source.

However, I do not understand why I get prompted for the document after the
merge has run and my new document has been created and saved. When I close
and reopen the newly created document, I still get the prompt. There is
obviously a data attachment still existing. Is there any way to break that
attachment?

I may not be understanding clearly how the merge process worked. I thought
it brought data into the new document and that's it. Is it continuously
going to the data source to get the data?

Any help/advice would be appreciated.

Thanks,
Jennifer Dickens

Are you sure that you have actually executed the merge to a new document?

I suggest that you select Toolbars from the View menu and then check the
mailmerge item to display the mailmerge toolbar, then use the buttons on the
Right Hand end of the toolbar to execute the mailmerge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Jeni Q" wrote in message
...
Hello. I've read KB 825765 so I understand when and why I get prompted
with
the "Opening this will run the following SQL command" message when you
open
a Word mail merge main document that is linked to a data source.

However, I do not understand why I get prompted for the document after the
merge has run and my new document has been created and saved. When I close
and reopen the newly created document, I still get the prompt. There is
obviously a data attachment still existing. Is there any way to break that
attachment?

I may not be understanding clearly how the merge process worked. I thought
it brought data into the new document and that's it. Is it continuously
going to the data source to get the data?

Any help/advice would be appreciated.

Thanks,
Jennifer Dickens

Yes, I'm pretty sure that the merge has been executed. Typically, when you
have not executed the merge, most of the toolbar buttons are available to
you. You can also see the field shading (I have mine set to Always). In this
completed document, there are no shaded fields appearing and the only
mailmerge toolbar buttons available are Main Document Setup and Open Data
Source. So it clearly seems to me that it has merged.

However, it's insistence on prompting to connect to the data source on open
proves otherwise. What could be keeping the connection?

Jennifer

"Doug Robbins" wrote in message
...
: Are you sure that you have actually executed the merge to a new document?
:
: I suggest that you select Toolbars from the View menu and then check the
: mailmerge item to display the mailmerge toolbar, then use the buttons on
the
: Right Hand end of the toolbar to execute the mailmerge.
:
: --
: Hope this helps.
:
: Please reply to the newsgroup unless you wish to avail yourself of my
: services on a paid consulting basis.
:
: Doug Robbins - Word MVP
: "Jeni Q" wrote in message
: ...
: Hello. I've read KB 825765 so I understand when and why I get prompted
: with
: the "Opening this will run the following SQL command" message when you
: open
: a Word mail merge main document that is linked to a data source.
:
: However, I do not understand why I get prompted for the document after
the
: merge has run and my new document has been created and saved. When I
close
: and reopen the newly created document, I still get the prompt. There is
: obviously a data attachment still existing. Is there any way to break
that
: attachment?
:
: I may not be understanding clearly how the merge process worked. I
thought
: it brought data into the new document and that's it. Is it continuously
: going to the data source to get the data?
:
: Any help/advice would be appreciated.
:
: Thanks,
: Jennifer Dickens
:
:
:
:

If you toggle on the field codes in the document (Alt+F9) what do you see?
Any mergefields?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Jeni Q" wrote in message
...
Yes, I'm pretty sure that the merge has been executed. Typically, when you
have not executed the merge, most of the toolbar buttons are available to
you. You can also see the field shading (I have mine set to Always). In
this
completed document, there are no shaded fields appearing and the only
mailmerge toolbar buttons available are Main Document Setup and Open Data
Source. So it clearly seems to me that it has merged.

However, it's insistence on prompting to connect to the data source on
open
proves otherwise. What could be keeping the connection?

Jennifer

"Doug Robbins" wrote in message
...
: Are you sure that you have actually executed the merge to a new
document?
:
: I suggest that you select Toolbars from the View menu and then check the
: mailmerge item to display the mailmerge toolbar, then use the buttons on
the
: Right Hand end of the toolbar to execute the mailmerge.
:
: --
: Hope this helps.
:
: Please reply to the newsgroup unless you wish to avail yourself of my
: services on a paid consulting basis.
:
: Doug Robbins - Word MVP
: "Jeni Q" wrote in message
: ...
: Hello. I've read KB 825765 so I understand when and why I get prompted
: with
: the "Opening this will run the following SQL command" message when you
: open
: a Word mail merge main document that is linked to a data source.
:
: However, I do not understand why I get prompted for the document after
the
: merge has run and my new document has been created and saved. When I
close
: and reopen the newly created document, I still get the prompt. There
is
: obviously a data attachment still existing. Is there any way to break
that
: attachment?
:
: I may not be understanding clearly how the merge process worked. I
thought
: it brought data into the new document and that's it. Is it
continuously
: going to the data source to get the data?
:
: Any help/advice would be appreciated.
:
: Thanks,
: Jennifer Dickens
:
:
:
:

Is your document based on (associated with) a template (.dot) that is
connected to a data source? If so, you might recieve this message in recent
versions of Word because when the template opens, it tries to connect to the
data source.

Peter Jamieson

"Jeni Q" wrote in message
...
Yes, I'm pretty sure that the merge has been executed. Typically, when you
have not executed the merge, most of the toolbar buttons are available to
you. You can also see the field shading (I have mine set to Always). In
this
completed document, there are no shaded fields appearing and the only
mailmerge toolbar buttons available are Main Document Setup and Open Data
Source. So it clearly seems to me that it has merged.

However, it's insistence on prompting to connect to the data source on
open
proves otherwise. What could be keeping the connection?

Jennifer

"Doug Robbins" wrote in message
...
: Are you sure that you have actually executed the merge to a new
document?
:
: I suggest that you select Toolbars from the View menu and then check the
: mailmerge item to display the mailmerge toolbar, then use the buttons on
the
: Right Hand end of the toolbar to execute the mailmerge.
:
: --
: Hope this helps.
:
: Please reply to the newsgroup unless you wish to avail yourself of my
: services on a paid consulting basis.
:
: Doug Robbins - Word MVP
: "Jeni Q" wrote in message
: ...
: Hello. I've read KB 825765 so I understand when and why I get prompted
: with
: the "Opening this will run the following SQL command" message when you
: open
: a Word mail merge main document that is linked to a data source.
:
: However, I do not understand why I get prompted for the document after
the
: merge has run and my new document has been created and saved. When I
close
: and reopen the newly created document, I still get the prompt. There
is
: obviously a data attachment still existing. Is there any way to break
that
: attachment?
:
: I may not be understanding clearly how the merge process worked. I
thought
: it brought data into the new document and that's it. Is it
continuously
: going to the data source to get the data?
:
: Any help/advice would be appreciated.
:
: Thanks,
: Jennifer Dickens
:
:
:
:

I think this must be what's happening. The weird thing is that one time I
got it to work right. But I can't remember how. :-O
"Peter Jamieson" wrote in message
...
: Is your document based on (associated with) a template (.dot) that is
: connected to a data source? If so, you might recieve this message in
recent
: versions of Word because when the template opens, it tries to connect to
the
: data source.
:
: Peter Jamieson
:
: "Jeni Q" wrote in message
: ...
: Yes, I'm pretty sure that the merge has been executed. Typically, when
you
: have not executed the merge, most of the toolbar buttons are available
to
: you. You can also see the field shading (I have mine set to Always). In
: this
: completed document, there are no shaded fields appearing and the only
: mailmerge toolbar buttons available are Main Document Setup and Open
Data
: Source. So it clearly seems to me that it has merged.
:
: However, it's insistence on prompting to connect to the data source on
: open
: proves otherwise. What could be keeping the connection?
:
: Jennifer
:
: "Doug Robbins" wrote in message
: ...
: : Are you sure that you have actually executed the merge to a new
: document?
: :
: : I suggest that you select Toolbars from the View menu and then check
the
: : mailmerge item to display the mailmerge toolbar, then use the buttons
on
: the
: : Right Hand end of the toolbar to execute the mailmerge.
: :
: : --
: : Hope this helps.
: :
: : Please reply to the newsgroup unless you wish to avail yourself of my
: : services on a paid consulting basis.
: :
: : Doug Robbins - Word MVP
: : "Jeni Q" wrote in message
: : ...
: : Hello. I've read KB 825765 so I understand when and why I get
prompted
: : with
: : the "Opening this will run the following SQL command" message when
you
: : open
: : a Word mail merge main document that is linked to a data source.
: :
: : However, I do not understand why I get prompted for the document
after
: the
: : merge has run and my new document has been created and saved. When I
: close
: : and reopen the newly created document, I still get the prompt. There
: is
: : obviously a data attachment still existing. Is there any way to
break
: that
: : attachment?
: :
: : I may not be understanding clearly how the merge process worked. I
: thought
: : it brought data into the new document and that's it. Is it
: continuously
: : going to the data source to get the data?
: :
: : Any help/advice would be appreciated.
: :
: : Thanks,
: : Jennifer Dickens
: :
: :
: :
: :
:
:
:
:

Don't know if that is what has happened, but if it is and you do not need
your mail merge main document to be connected to this template, disconnect
it, or alternatively, disconnect the template and set up the connection in a
VBA AutoNew macro if you know how to do that. In many cases, the sensible
thing to do when dealing with mailmerge is to develop your mail merge main
document, connect it to its data source, associate it with the normal.dot
template, then save it, and avoid using a special template - it's not how
Word is really supposed to work, but it probably causes fewer problems with
mailmerge, unless, for example, you need to use fields such as ASK, FILLIN,
and (especially) CREATEDATE, which tend to work differently when you create
a new document from a template.

recieve

can't believe I used that spelling, even by accident!

Peter Jamieson
"Jeni Q" wrote in message
...
I think this must be what's happening. The weird thing is that one time I
got it to work right. But I can't remember how. :-O
"Peter Jamieson" wrote in message
...
: Is your document based on (associated with) a template (.dot) that is
: connected to a data source? If so, you might recieve this message in
recent
: versions of Word because when the template opens, it tries to connect to
the
: data source.
:
: Peter Jamieson
:
: "Jeni Q" wrote in message
: ...
: Yes, I'm pretty sure that the merge has been executed. Typically, when
you
: have not executed the merge, most of the toolbar buttons are available
to
: you. You can also see the field shading (I have mine set to Always).
In
: this
: completed document, there are no shaded fields appearing and the only
: mailmerge toolbar buttons available are Main Document Setup and Open
Data
: Source. So it clearly seems to me that it has merged.
:
: However, it's insistence on prompting to connect to the data source on
: open
: proves otherwise. What could be keeping the connection?
:
: Jennifer
:
: "Doug Robbins" wrote in message
: ...
: : Are you sure that you have actually executed the merge to a new
: document?
: :
: : I suggest that you select Toolbars from the View menu and then check
the
: : mailmerge item to display the mailmerge toolbar, then use the
buttons
on
: the
: : Right Hand end of the toolbar to execute the mailmerge.
: :
: : --
: : Hope this helps.
: :
: : Please reply to the newsgroup unless you wish to avail yourself of
my
: : services on a paid consulting basis.
: :
: : Doug Robbins - Word MVP
: : "Jeni Q" wrote in message
: : ...
: : Hello. I've read KB 825765 so I understand when and why I get
prompted
: : with
: : the "Opening this will run the following SQL command" message when
you
: : open
: : a Word mail merge main document that is linked to a data source.
: :
: : However, I do not understand why I get prompted for the document
after
: the
: : merge has run and my new document has been created and saved. When
I
: close
: : and reopen the newly created document, I still get the prompt.
There
: is
: : obviously a data attachment still existing. Is there any way to
break
: that
: : attachment?
: :
: : I may not be understanding clearly how the merge process worked. I
: thought
: : it brought data into the new document and that's it. Is it
: continuously
: : going to the data source to get the data?
: :
: : Any help/advice would be appreciated.
: :
: : Thanks,
: : Jennifer Dickens
: :
: :
: :
: :
:
:
:
:

In the MS Help, it says the following:
Restore a mail merge main document to a regular document
By removing the associated data source from a main document, you can
convert it to a regular document.

1.. Open the main document from which you want to remove the data
source.
2.. On the View menu, point to Toolbars, and then click Mail Merge.
3.. Click Main Document Setup .
4.. Click Normal Word document.


OK, so I tried this on one of these completed documents and the radio button
is already set to Normal Word Document.

It may be helpful to explain what I'm doing. I have a letter that has form
fields in it. These fields relate back to an excel spreadsheet. When the
user wants to create a new letter, he updates the fields in the spreadsheet.
He is typically creating one letter at a time, not many. The fields are
manually entered into the spreadsheet in one location, and they are copied
from that location to a temporary place in the spreadsheet. That way he can
keep a record of the letters he's sent, but has a separate page in which he
can paste one row of data for a single merge. The Word template is
associated to the data, and the location of the data always remains the
same.

It must be something about the template, the way it stores the connection to
the data fields...


"Jeni Q" wrote in message
...
: Hello. I've read KB 825765 so I understand when and why I get prompted
with
: the "Opening this will run the following SQL command" message when you
open
: a Word mail merge main document that is linked to a data source.
:
: However, I do not understand why I get prompted for the document after the
: merge has run and my new document has been created and saved. When I close
: and reopen the newly created document, I still get the prompt. There is
: obviously a data attachment still existing. Is there any way to break that
: attachment?
:
: I may not be understanding clearly how the merge process worked. I thought
: it brought data into the new document and that's it. Is it continuously
: going to the data source to get the data?
:
: Any help/advice would be appreciated.
:
: Thanks,
: Jennifer Dickens
:
:

There are better ways of doing what the user wants. One is contained in the
last of the following series of articles:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and keep
better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Jeni Q" wrote in message
...
In the MS Help, it says the following:
Restore a mail merge main document to a regular document
By removing the associated data source from a main document, you can
convert it to a regular document.

1.. Open the main document from which you want to remove the data
source.
2.. On the View menu, point to Toolbars, and then click Mail Merge.
3.. Click Main Document Setup .
4.. Click Normal Word document.


OK, so I tried this on one of these completed documents and the radio
button
is already set to Normal Word Document.

It may be helpful to explain what I'm doing. I have a letter that has form
fields in it. These fields relate back to an excel spreadsheet. When the
user wants to create a new letter, he updates the fields in the
spreadsheet.
He is typically creating one letter at a time, not many. The fields are
manually entered into the spreadsheet in one location, and they are copied
from that location to a temporary place in the spreadsheet. That way he
can
keep a record of the letters he's sent, but has a separate page in which
he
can paste one row of data for a single merge. The Word template is
associated to the data, and the location of the data always remains the
same.

It must be something about the template, the way it stores the connection
to
the data fields...


"Jeni Q" wrote in message
...
: Hello. I've read KB 825765 so I understand when and why I get prompted
with
: the "Opening this will run the following SQL command" message when you
open
: a Word mail merge main document that is linked to a data source.
:
: However, I do not understand why I get prompted for the document after
the
: merge has run and my new document has been created and saved. When I
close
: and reopen the newly created document, I still get the prompt. There is
: obviously a data attachment still existing. Is there any way to break
that
: attachment?
:
: I may not be understanding clearly how the merge process worked. I
thought
: it brought data into the new document and that's it. Is it continuously
: going to the data source to get the data?
:
: Any help/advice would be appreciated.
:
: Thanks,
: Jennifer Dickens
:
:

We're using Excel, not Access. Will this work the same? Do I use this
library for the connection: Microsoft ActiveX Data Object 2.5 Library?

Also, I do not want to automatically input data from my form into the
database. I only want the data to come from the spreadsheet into the letter.
Does the example to which you pointed me allow me to have this sort of
one-way connection?

Thanks,
Jennifer


"Doug Robbins" wrote in message
...
: There are better ways of doing what the user wants. One is contained in
the
: last of the following series of articles:
:
: Please Fill Out This Form
: Part 1: Create professional looking forms in Word
: http://www.computorcompanion.com/LPMArticle.asp?ID=22
:
: Part 2: Adding Automation to your Word forms.
: http://www.computorcompanion.com/LPMArticle.asp?ID=46
:
: Part 3: Learn more VBA (macros) to automate your forms.
: http://www.computorcompanion.com/LPMArticle.asp?ID=119
:
: Part 4: Use custom dialog boxes in your Word forms
: http://www.computorcompanion.com/LPMArticle.asp?ID=127
:
: Part 5: Connect your AutoForm to a database to save input time and keep
: better records!
: http://www.computorcompanion.com/LPMArticle.asp?ID=136
:
:
: --
: Hope this helps.
:
: Please reply to the newsgroup unless you wish to avail yourself of my
: services on a paid consulting basis.
:
: Doug Robbins - Word MVP
: "Jeni Q" wrote in message
: ...
: In the MS Help, it says the following:
: Restore a mail merge main document to a regular document
: By removing the associated data source from a main document, you
can
: convert it to a regular document.
:
: 1.. Open the main document from which you want to remove the data
: source.
: 2.. On the View menu, point to Toolbars, and then click Mail
Merge.
: 3.. Click Main Document Setup .
: 4.. Click Normal Word document.
:
:
: OK, so I tried this on one of these completed documents and the radio
: button
: is already set to Normal Word Document.
:
: It may be helpful to explain what I'm doing. I have a letter that has
form
: fields in it. These fields relate back to an excel spreadsheet. When the
: user wants to create a new letter, he updates the fields in the
: spreadsheet.
: He is typically creating one letter at a time, not many. The fields are
: manually entered into the spreadsheet in one location, and they are
copied
: from that location to a temporary place in the spreadsheet. That way he
: can
: keep a record of the letters he's sent, but has a separate page in which
: he
: can paste one row of data for a single merge. The Word template is
: associated to the data, and the location of the data always remains the
: same.
:
: It must be something about the template, the way it stores the
connection
: to
: the data fields...
:
:
: "Jeni Q" wrote in message
: ...
: : Hello. I've read KB 825765 so I understand when and why I get prompted
: with
: : the "Opening this will run the following SQL command" message when you
: open
: : a Word mail merge main document that is linked to a data source.
: :
: : However, I do not understand why I get prompted for the document after
: the
: : merge has run and my new document has been created and saved. When I
: close
: : and reopen the newly created document, I still get the prompt. There
is
: : obviously a data attachment still existing. Is there any way to break
: that
: : attachment?
: :
: : I may not be understanding clearly how the merge process worked. I
: thought
: : it brought data into the new document and that's it. Is it
continuously
: : going to the data source to get the data?
: :
: : Any help/advice would be appreciated.
: :
: : Thanks,
: : Jennifer Dickens
: :
: :
:
:
:
:
: