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#1
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook.
Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, and if sent as is, the other party receives them seeing squares instead of quotation marks. How can I fix this? Has anyone come up with a solution? |
#2
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Word as EMail Editor in Outlook, Smartquote Problem
You have to pick a font that you know has the characters, since not everyone
receiving it is guaranteed to have the same font story that you have.... -- MichKa [Microsoft] NLS Collation/Locale/Keyboard Technical Lead Globalization Infrastructure, Fonts, and Tools Blog: http://blogs.msdn.com/michkap This posting is provided "AS IS" with no warranties, and confers no rights. " MS" wrote in message ... Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, and if sent as is, the other party receives them seeing squares instead of quotation marks. How can I fix this? Has anyone come up with a solution? |
#3
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
"Michael S. Kaplan [MSFT]" wrote in message ... You have to pick a font that you know has the characters, since not everyone receiving it is guaranteed to have the same font story that you have.... But this problem occurs even in a plain text e-mail (my default), in which one does not choose a font. -- MichKa [Microsoft] NLS Collation/Locale/Keyboard Technical Lead Globalization Infrastructure, Fonts, and Tools Blog: http://blogs.msdn.com/michkap This posting is provided "AS IS" with no warranties, and confers no rights. " MS" wrote in message ... Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, and if sent as is, the other party receives them seeing squares instead of quotation marks. How can I fix this? Has anyone come up with a solution? |
#4
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
MS wrote:
Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, Can you give an example of this? I can't seem to reproduce the spell-check problem. and if sent as is, the other party receives them seeing squares instead of quotation marks. That's the fault of their email reader and the smartquote itself. I can't even remember what ASCII character the smart quote is, but it isn't actually in your standard ASCII character set (unless I'm just really tired). How can I fix this? Has anyone come up with a solution? Don't use word as your e-mail editor? -- f.h. |
#5
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
"F.H. Muffman" wrote in message ... MS wrote: Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, Can you give an example of this? I can't seem to reproduce the spell-check problem. Set Word as your e-mail editor. Set Word to use smartquotes. Then create a plain text e-mail that includes apostrophes and/or quotation marks, and spell-check it. (The spell-check thing doesn't occur with HTML e-mails.) If you don't get the spell-checker reporting I'm or other such word as a mistake, then I don't know if something is wrong in my configuration. and if sent as is, the other party receives them seeing squares instead of quotation marks. That's the fault of their email reader and the smartquote itself. I can't even remember what ASCII character the smart quote is, but it isn't actually in your standard ASCII character set (unless I'm just really tired). One would think that Word would be smart enough to use normal (straight) quotes in a plain text e-mail. Don't most modern e-mail programs read the higher characters though, for instance with foreign characters, accented characters, etc.? Don't most standard fonts like Arial, etc., include the higher characters? I get e-mail replies that have my text quoted, and I see those square boxes replacing quote characters in the text quoted from my previous message. I'm not really sure what appeared on the other party's screen, but I assume that happened on their computer, as the text in my original message had appeared correctly before sending it. How can I fix this? Has anyone come up with a solution? Don't use word as your e-mail editor? -- True, that is one solution. I have found some advantages (especially in HTML e-mail) of having Word as the e-mail editor, but I don't know why it messes up the quotes. I was wondering if something like changing the encoding might fix the problem. |
#6
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
MS wrote:
"F.H. Muffman" wrote in message ... MS wrote: Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, Can you give an example of this? I can't seem to reproduce the spell-check problem. Set Word as your e-mail editor. Set Word to use smartquotes. Then create a plain text e-mail that includes apostrophes and/or quotation marks, and spell-check it. (The spell-check thing doesn't occur with HTML e-mails.) If you don't get the spell-checker reporting I'm or other such word as a mistake, then I don't know if something is wrong in my configuration. I think you might be doing something wrong for two reasons. =) 1) I didn't get any spelling mistakes in a message that had both double and single quotes (aka an apostrophe). So, on your system, if you type This is a "test", it says that test is not spelled correctly? 2) The quotes didn't actually change to smart quotes once I changed the dropdown to 'Plain Text' and started typing. Do you see the quote mark change in Outlook? How are you setting up the mail to be plain text? and if sent as is, the other party receives them seeing squares instead of quotation marks. That's the fault of their email reader and the smartquote itself. I can't even remember what ASCII character the smart quote is, but it isn't actually in your standard ASCII character set (unless I'm just really tired). One would think that Word would be smart enough to use normal (straight) quotes in a plain text e-mail. Actually, based on what I just did, it is. The only way it keeps the 'smart quotes' is if I write the message in HTML and then convert it to plaintext. Lets try and see what might be going on on yours to make it not quite so smart. But, on the other side, I'm not even sure what character code the quote is in terms of ASCII. I don't see it on any charts (tho it's alt-0147/0148 in charmap). -- f.h. |
#7
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
2) The quotes didn't actually change to smart quotes once I changed the
dropdown to 'Plain Text' and started typing. Do you see the quote mark change in Outlook? How are you setting up the mail to be plain text? In Tools, Options, Mail Format tab, the area near the top "Message format", you might change some things as 'Compose in this..." to Plain text. In Internet Format, try "Convert to HTML" or "Convert to Plain Text", and in International options, try "Preferred encoding" to UTF-8. Bob |
#8
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
"F.H. Muffman" wrote in message ... MS wrote: "F.H. Muffman" wrote in message ... MS wrote: Using Office 2003 in Win XP Pro. Word is set as e-mail editor in Outlook. Word is set to use smartquotes, as they look better than the plain straight quotes, in Word documents. However, that seems to cause problems in Outlook e-mail. Spell-checker reports that words are spelled incorrectly, Can you give an example of this? I can't seem to reproduce the spell-check problem. Set Word as your e-mail editor. Set Word to use smartquotes. Then create a plain text e-mail that includes apostrophes and/or quotation marks, and spell-check it. (The spell-check thing doesn't occur with HTML e-mails.) If you don't get the spell-checker reporting I'm or other such word as a mistake, then I don't know if something is wrong in my configuration. I think you might be doing something wrong for two reasons. =) 1) I didn't get any spelling mistakes in a message that had both double and single quotes (aka an apostrophe). So, on your system, if you type This is a "test", it says that test is not spelled correctly? Try words with apostrophes in the middle, such as I'll. With those the spell-checker shows me the word with straight quotes for replacement. If that doesn't happen to you, I wonder what is wrong with my settings, to cause this to happen to me. 2) The quotes didn't actually change to smart quotes once I changed the dropdown to 'Plain Text' and started typing. Do you see the quote mark change in Outlook? How are you setting up the mail to be plain text? Yes, in plain text e-mail I compose, there is some kind of curved quotes, looking rather strange in plain text. In Tools, Options, Mail Format tab, the area near the top "Message format", 'Compose in this..." is set to Plain text. |
#9
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
"Bob Eaton" wrote in message ... 2) The quotes didn't actually change to smart quotes once I changed the dropdown to 'Plain Text' and started typing. Do you see the quote mark change in Outlook? How are you setting up the mail to be plain text? In Tools, Options, Mail Format tab, the area near the top "Message format", you might change some things as 'Compose in this..." to Plain text. In Internet Format, try "Convert to HTML" or "Convert to Plain Text", and in International options, try "Preferred encoding" to UTF-8. Bob "Compose in this" has been set to Plain Text, all along. Internet Format is set to convert "Rich Text" to HTML. Preferred encoding was Western European (Windows). I changed it to Unicode (UTF-8), and still have the same problem. |
#10
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
MS wrote:
But this problem occurs even in a plain text e-mail (my default), in which one does not choose a font. You can choose a font for Plain Text. ToolsOptionsMail FormatFonts. Use the "When composing and reading Plain Text" setting. Choose a font containing the curly quote characters that your recipient is likely to have. -- Brian Tillman |
#11
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
That font setting is for your authoring machine, not for the destination
machine (which has its own settings and rules for plain text email. The are clearly not (for example) likely to be using Outlook? -- MichKa [Microsoft] NLS Collation/Locale/Keyboard Technical Lead Globalization Infrastructure, Fonts, and Tools Blog: http://blogs.msdn.com/michkap This posting is provided "AS IS" with no warranties, and confers no rights. "Brian Tillman" wrote in message ... MS wrote: But this problem occurs even in a plain text e-mail (my default), in which one does not choose a font. You can choose a font for Plain Text. ToolsOptionsMail FormatFonts. Use the "When composing and reading Plain Text" setting. Choose a font containing the curly quote characters that your recipient is likely to have. -- Brian Tillman |
#12
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
Michael S. Kaplan [MSFT] wrote:
That font setting is for your authoring machine, not for the destination machine (which has its own settings and rules for plain text email. The are clearly not (for example) likely to be using Outlook? You're correct, I'm not. If you send plain text, no matter what it might look like on the source end, the destination end will present it with its settings. -- Brian Tillman |
#13
Posted to microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.word.international.features,microsoft.public.word.newusers,microsoft.public.word.spelling.grammar
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Word as EMail Editor in Outlook, Smartquote Problem
I don't know what other parties use. I'm not referring to one particular
other party. Rather, I know there's a problem because my own Outlook spell-checker reports words such as I'm as misspelled, and text in a reply with quoted text from my former messages, shows boxes where the apostrophes or quote marks were. From the latter, I assume that's how it appeared on the other party's computer, and it kept looking like that in the quoted text on my computer.' I don't know that none of the other parties involved were using Outlook. It is one of the most frequently used e-mail programs, and since this has happened with multiple recipients, I assume it includes Outlook users, but I don't know. "Michael S. Kaplan [MSFT]" wrote in message ... That font setting is for your authoring machine, not for the destination machine (which has its own settings and rules for plain text email. The are clearly not (for example) likely to be using Outlook? -- MichKa [Microsoft] NLS Collation/Locale/Keyboard Technical Lead Globalization Infrastructure, Fonts, and Tools Blog: http://blogs.msdn.com/michkap This posting is provided "AS IS" with no warranties, and confers no rights. "Brian Tillman" wrote in message ... MS wrote: But this problem occurs even in a plain text e-mail (my default), in which one does not choose a font. You can choose a font for Plain Text. ToolsOptionsMail FormatFonts. Use the "When composing and reading Plain Text" setting. Choose a font containing the curly quote characters that your recipient is likely to have. -- Brian Tillman |
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