[Gray]

I have a problem with cross-references to figures. I am using Microsoft Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links
appear all right when the document is first loaded. However, when I choose
"Print Preview" from the File menu, the links occupy very large space, i.e.,
in front of the reference text, it appears a drawing box is attached.I have
to delete the link and re-insert it. However, sometimes the problem occurs
again. I wish I could attach a picture. But the link looked like the
following,

......text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Margaret Aldis]

Your problem is that Word "catching" other text into the bookmark it uses
for the cross reference. This usually occurs when you insert text with your
cursor at the start of a (bookmarked) paragraph, though it sounds like it
could possibly be that a graphic is getting anchored to the caption without
your intervention.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference
links
appear all right when the document is first loaded. However, when I choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Suzanne S. Barnhill]

You've probably managed to get something inside the bookmark created by the
cross-reference. When you update fields by going to Print Preview, this is
included in the cross-reference. If you delete and recreate the
cross-reference, does this help? If not, you'll need to specifically reapply
the bookmark. Do this by selecting just the portion of text you want
bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and
select "By location." The bookmark that is highlighted will be the one for
your cross-reference. Click Add to reapply it to your selected text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference
links
appear all right when the document is first loaded. However, when I choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Gray]

Thanks a lot! It did help after I deleted the cross-reference and recreate
the cross-reference.

It seems to me I did the same thing for all the bookmarks and the
cross-references; however, some of the cross-references had problems and some
did not. I am getting frustrated because the problem can be discovered
sometimes when the document is actually printed and it is quite difficult for
me check every little reference spanning every where in a hundred-page
document.

Is there any way that I can see what could be included in the bookmark when
I create cross-reference?

Thanks a lot!

"Suzanne S. Barnhill" wrote:

You've probably managed to get something inside the bookmark created by the
cross-reference. When you update fields by going to Print Preview, this is
included in the cross-reference. If you delete and recreate the
cross-reference, does this help? If not, you'll need to specifically reapply
the bookmark. Do this by selecting just the portion of text you want
bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and
select "By location." The bookmark that is highlighted will be the one for
your cross-reference. Click Add to reapply it to your selected text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference
links
appear all right when the document is first loaded. However, when I choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Gray]

Thanks a lot! How do I know whether or not some text/graphic is anchored to
the caption?


"Margaret Aldis" wrote:

Your problem is that Word "catching" other text into the bookmark it uses
for the cross reference. This usually occurs when you insert text with your
cursor at the start of a (bookmarked) paragraph, though it sounds like it
could possibly be that a graphic is getting anchored to the caption without
your intervention.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference
links
appear all right when the document is first loaded. However, when I choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Suzanne S. Barnhill]

If a graphic is anchored to the caption paragraph, you should see the anchor
symbol next to the paragraph when you click on the graphic.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Gray" wrote in message
...
Thanks a lot! How do I know whether or not some text/graphic is anchored
to
the caption?


"Margaret Aldis" wrote:

Your problem is that Word "catching" other text into the bookmark it
uses
for the cross reference. This usually occurs when you insert text with
your
cursor at the start of a (bookmarked) paragraph, though it sounds like
it
could possibly be that a graphic is getting anchored to the caption
without
your intervention.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The
cross-reference
links
appear all right when the document is first loaded. However, when I
choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem
occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Suzanne S. Barnhill]

When you first create the cross-reference, it will include only what you
intend to include. But if you've created your caption first and then go back
and add text or a graphic above it, you're very likely to get inside the
bookmark. You will certainly do so if you create a new paragraph by pressing
Enter at the beginning of the caption paragraph. To be on the safe side,
create a new paragraph by pressing Enter at the end of the paragraph above
the caption.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Gray" wrote in message
...
Thanks a lot! It did help after I deleted the cross-reference and recreate
the cross-reference.

It seems to me I did the same thing for all the bookmarks and the
cross-references; however, some of the cross-references had problems and
some
did not. I am getting frustrated because the problem can be discovered
sometimes when the document is actually printed and it is quite difficult
for
me check every little reference spanning every where in a hundred-page
document.

Is there any way that I can see what could be included in the bookmark
when
I create cross-reference?

Thanks a lot!

"Suzanne S. Barnhill" wrote:

You've probably managed to get something inside the bookmark created by
the
cross-reference. When you update fields by going to Print Preview, this
is
included in the cross-reference. If you delete and recreate the
cross-reference, does this help? If not, you'll need to specifically
reapply
the bookmark. Do this by selecting just the portion of text you want
bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and
select "By location." The bookmark that is highlighted will be the one
for
your cross-reference. Click Add to reapply it to your selected text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using
Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The
cross-reference
links
appear all right when the document is first loaded. However, when I
choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem
occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!

[Gray]

I got you. thank you very much!

"Suzanne S. Barnhill" wrote:

When you first create the cross-reference, it will include only what you
intend to include. But if you've created your caption first and then go back
and add text or a graphic above it, you're very likely to get inside the
bookmark. You will certainly do so if you create a new paragraph by pressing
Enter at the beginning of the caption paragraph. To be on the safe side,
create a new paragraph by pressing Enter at the end of the paragraph above
the caption.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Gray" wrote in message
...
Thanks a lot! It did help after I deleted the cross-reference and recreate
the cross-reference.

It seems to me I did the same thing for all the bookmarks and the
cross-references; however, some of the cross-references had problems and
some
did not. I am getting frustrated because the problem can be discovered
sometimes when the document is actually printed and it is quite difficult
for
me check every little reference spanning every where in a hundred-page
document.

Is there any way that I can see what could be included in the bookmark
when
I create cross-reference?

Thanks a lot!

"Suzanne S. Barnhill" wrote:

You've probably managed to get something inside the bookmark created by
the
cross-reference. When you update fields by going to Print Preview, this
is
included in the cross-reference. If you delete and recreate the
cross-reference, does this help? If not, you'll need to specifically
reapply
the bookmark. Do this by selecting just the portion of text you want
bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and
select "By location." The bookmark that is highlighted will be the one
for
your cross-reference. Click Add to reapply it to your selected text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Gray" wrote in message
...
I have a problem with cross-references to figures. I am using
Microsoft
Word
2002 (10.6612.6626) SP3. The problem is as follows. The
cross-reference
links
appear all right when the document is first loaded. However, when I
choose
"Print Preview" from the File menu, the links occupy very large space,
i.e.,
in front of the reference text, it appears a drawing box is attached.I
have
to delete the link and re-insert it. However, sometimes the problem
occurs
again. I wish I could attach a picture. But the link looked like the
following,

.....text....(
+----------+
| |
| |
+----------+Figure 3).....text.....
the block appears to be a drawing box.


How do I address this issue?

Thanks a lot in advance!