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#1
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Controlling Styles in Master and Sub Doc
I have a 350 page doc that is broken into several subdocs. It was
created by uncounted numbers of people and has a real mess of a collection of styles. I want to clean the doc and sub docs to have a limited number of styles available and in use. To do this I have tried deleting the styles from the Organizer and then saving the full document. When I close and reopen the master and the subs the styles appear as they did before I made any changes. Why? What am I doing wrong? I have tried to copy the standard styles from a new document (in Organizer) and the new standard styles are also not retained when the master and subs are saved and reopened. HELP Thanks Steve |
#2
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You will find this easiest to tackle if you combine the documents into a
single document. (See http://www.word.mvps.org/faqs/genera...ocsCorrupt.htm for why Master documents are to be avoided unless you really have to use them, and why they should be confined to final assembly only.) However you approach this, you are going to have to clean up the styles in the component documents before you combine them, or you'll end up importing the old styles into the fresh document. If it's a real mess it's often simplest to clear out the styles and formatting completely before you start and reapply - you'll have to scroll through the whole thing anyway. Alternatively you can use a two-shot process - paste the old document into a new shell with the new styles and whittle away at the formatting (using the Styles and Formatting pane, search and replace, and whatever other tricks work for you) until you are only using your new styles, and then paste again (or Insert File) into a fresh document shell. Be warned though that styles can lurk in dark cracks in Word documents - pasting tables can sometimes bring hidden styles. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "stevef" wrote in message ... I have a 350 page doc that is broken into several subdocs. It was created by uncounted numbers of people and has a real mess of a collection of styles. I want to clean the doc and sub docs to have a limited number of styles available and in use. To do this I have tried deleting the styles from the Organizer and then saving the full document. When I close and reopen the master and the subs the styles appear as they did before I made any changes. Why? What am I doing wrong? I have tried to copy the standard styles from a new document (in Organizer) and the new standard styles are also not retained when the master and subs are saved and reopened. HELP Thanks Steve |