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Blue Max Blue Max is offline
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Default How to insert page number X of Y ?

We want a footer that includes "Page X of Y" where X equals the page number
and Y equals total pages. The problem, however, is that our footers often
already exists and includes a fair amount of custom design work. In our
experience, selecting a page number from the gallery with the proper format,
replaces the existing footer.

Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to preserve the
current design?

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Jay Freedman Jay Freedman is offline
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Posts: 9,854
Default How to insert page number X of Y ?

Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page
number and Y equals total pages. The problem, however, is that our
footers often already exists and includes a fair amount of custom
design work. In our experience, selecting a page number from the
gallery with the proper format, replaces the existing footer.

Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to
preserve the current design?


On the Insert Page Number button, choose the Current Position item instead
of the Bottom of Page item, and choose the Page X of Y entry from that
gallery. It will probably also insert a paragraph mark formatted with Normal
style, which you'll have to delete so the remaining paragraph mark is
formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from the text
of the Page X of Y entry, without its paragraph mark, and insert that when
needed instead of using the Page Number button.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.


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Blue Max Blue Max is offline
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Posts: 43
Default How to insert page number X of Y ?

Thank you for the explanation, Jay. Your last paragraph intrigues me, but
you also lost me. Is it possible you are saying we can simply insert the
codes for current page and total pages somehow? Could you explain a little
further how we do what you are describing in the last paragraph addressing a
'better solution'?

Other programs allow you to type in the text and simply insert the automated
codes, where needed, one at a time. Not sure why it seems to be so
difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page
number and Y equals total pages. The problem, however, is that our
footers often already exists and includes a fair amount of custom
design work. In our experience, selecting a page number from the
gallery with the proper format, replaces the existing footer.

Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to
preserve the current design?


On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y entry from
that gallery. It will probably also insert a paragraph mark formatted with
Normal style, which you'll have to delete so the remaining paragraph mark
is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from the
text of the Page X of Y entry, without its paragraph mark, and insert that
when needed instead of using the Page Number button.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.


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Suzanne S. Barnhill Suzanne S. Barnhill is offline
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Posts: 33,624
Default How to insert page number X of Y ?

You can insert any field by pressing Ctrl+F9 to insert the field braces and
then typing the field name between them. In this case the relevant fields
are PAGE and NUMPAGES.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you for the explanation, Jay. Your last paragraph intrigues me, but
you also lost me. Is it possible you are saying we can simply insert the
codes for current page and total pages somehow? Could you explain a
little further how we do what you are describing in the last paragraph
addressing a 'better solution'?

Other programs allow you to type in the text and simply insert the
automated codes, where needed, one at a time. Not sure why it seems to be
so difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page
number and Y equals total pages. The problem, however, is that our
footers often already exists and includes a fair amount of custom
design work. In our experience, selecting a page number from the
gallery with the proper format, replaces the existing footer.

Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to
preserve the current design?


On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y entry from
that gallery. It will probably also insert a paragraph mark formatted
with Normal style, which you'll have to delete so the remaining paragraph
mark is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from the
text of the Page X of Y entry, without its paragraph mark, and insert
that when needed instead of using the Page Number button.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.




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Jay Freedman Jay Freedman is offline
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Posts: 9,854
Default How to insert page number X of Y ?

Hi Richard,

As Suzanne says, you _can_ insert fields one at a time, each time you want
them. Being lazy, though, I would prefer to package the entire "Page {PAGE}
of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few
keystrokes to drop it into a footer.

First type the whole expression into some document, using Ctrl+F9 to create
the field braces, and select all of it. Go to Office button Word Options
Proofing AutoCorrect Options. In the dialog that opens, the selected text
will be in the box on the right labeled "With". In the box to its left
labeled "Replace", type an abbreviation that you aren't likely to type for
any other reason -- for example, pxy -- and click the Add button.

Now, any time you type that abbreviation followed by a space or punctuation,
it will automatically be replaced by the Page X of Y expression.

There's more about AutoCorrect at
http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the
article was written for Word 2003 and earlier, the only thing that's
different about it in Word 2007 is the path to the AutoCorrect Options
dialog.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Suzanne S. Barnhill wrote:
You can insert any field by pressing Ctrl+F9 to insert the field
braces and then typing the field name between them. In this case the
relevant fields are PAGE and NUMPAGES.


"Blue Max" wrote in message
...
Thank you for the explanation, Jay. Your last paragraph intrigues
me, but you also lost me. Is it possible you are saying we can
simply insert the codes for current page and total pages somehow? Could
you explain a little further how we do what you are describing
in the last paragraph addressing a 'better solution'?

Other programs allow you to type in the text and simply insert the
automated codes, where needed, one at a time. Not sure why it seems
to be so difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the
page number and Y equals total pages. The problem, however, is
that our footers often already exists and includes a fair amount
of custom design work. In our experience, selecting a page number
from the gallery with the proper format, replaces the existing
footer. Therefore, how does one simply insert the codes for 'current
page'
and 'total pages' into the existing text of the footer in order to
preserve the current design?

On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y
entry from that gallery. It will probably also insert a paragraph
mark formatted with Normal style, which you'll have to delete so
the remaining paragraph mark is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from
the text of the Page X of Y entry, without its paragraph mark, and
insert that when needed instead of using the Page Number button.





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Blue Max Blue Max is offline
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Posts: 43
Default How to insert page number X of Y ?

Thank you, Jay. I really appreciate your insights, along with those of
Suzanne. Your reply takes the automation one step further, which we
appreciate greatly. This aspect also opens up some great possibilities for
codes that we were not aware of until now.

Thank you very much,
Richard

*************
"Jay Freedman" wrote in message
...
Hi Richard,

As Suzanne says, you _can_ insert fields one at a time, each time you want
them. Being lazy, though, I would prefer to package the entire "Page
{PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only
a few keystrokes to drop it into a footer.

First type the whole expression into some document, using Ctrl+F9 to
create the field braces, and select all of it. Go to Office button Word
Options Proofing AutoCorrect Options. In the dialog that opens, the
selected text will be in the box on the right labeled "With". In the box
to its left labeled "Replace", type an abbreviation that you aren't likely
to type for any other reason -- for example, pxy -- and click the Add
button.

Now, any time you type that abbreviation followed by a space or
punctuation, it will automatically be replaced by the Page X of Y
expression.

There's more about AutoCorrect at
http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the
article was written for Word 2003 and earlier, the only thing that's
different about it in Word 2007 is the path to the AutoCorrect Options
dialog.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.

Suzanne S. Barnhill wrote:
You can insert any field by pressing Ctrl+F9 to insert the field
braces and then typing the field name between them. In this case the
relevant fields are PAGE and NUMPAGES.


"Blue Max" wrote in message
...
Thank you for the explanation, Jay. Your last paragraph intrigues
me, but you also lost me. Is it possible you are saying we can
simply insert the codes for current page and total pages somehow? Could
you explain a little further how we do what you are describing
in the last paragraph addressing a 'better solution'?

Other programs allow you to type in the text and simply insert the
automated codes, where needed, one at a time. Not sure why it seems
to be so difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the
page number and Y equals total pages. The problem, however, is
that our footers often already exists and includes a fair amount
of custom design work. In our experience, selecting a page number
from the gallery with the proper format, replaces the existing
footer. Therefore, how does one simply insert the codes for 'current
page'
and 'total pages' into the existing text of the footer in order to
preserve the current design?

On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y
entry from that gallery. It will probably also insert a paragraph
mark formatted with Normal style, which you'll have to delete so
the remaining paragraph mark is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from
the text of the Page X of Y entry, without its paragraph mark, and
insert that when needed instead of using the Page Number button.




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Blue Max Blue Max is offline
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Posts: 43
Default How to insert page number X of Y ?

Forgive me Jay, but a few more questions just occured to me. FIRST, are any
of these standard codes available from the toolbars or menu system in Word
2007? There is something vaguely familiar about these codes, as if I have
seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might
we find a listing of these codes. THIRD, are these codes part of a larger
set of codes, such as data 'merge' codes or 'Visual Basic' codes?

Thanks,
Richard

"Jay Freedman" wrote in message
...
Hi Richard,

As Suzanne says, you _can_ insert fields one at a time, each time you want
them. Being lazy, though, I would prefer to package the entire "Page
{PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only
a few keystrokes to drop it into a footer.

First type the whole expression into some document, using Ctrl+F9 to
create the field braces, and select all of it. Go to Office button Word
Options Proofing AutoCorrect Options. In the dialog that opens, the
selected text will be in the box on the right labeled "With". In the box
to its left labeled "Replace", type an abbreviation that you aren't likely
to type for any other reason -- for example, pxy -- and click the Add
button.

Now, any time you type that abbreviation followed by a space or
punctuation, it will automatically be replaced by the Page X of Y
expression.

There's more about AutoCorrect at
http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the
article was written for Word 2003 and earlier, the only thing that's
different about it in Word 2007 is the path to the AutoCorrect Options
dialog.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.

Suzanne S. Barnhill wrote:
You can insert any field by pressing Ctrl+F9 to insert the field
braces and then typing the field name between them. In this case the
relevant fields are PAGE and NUMPAGES.


"Blue Max" wrote in message
...
Thank you for the explanation, Jay. Your last paragraph intrigues
me, but you also lost me. Is it possible you are saying we can
simply insert the codes for current page and total pages somehow? Could
you explain a little further how we do what you are describing
in the last paragraph addressing a 'better solution'?

Other programs allow you to type in the text and simply insert the
automated codes, where needed, one at a time. Not sure why it seems
to be so difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the
page number and Y equals total pages. The problem, however, is
that our footers often already exists and includes a fair amount
of custom design work. In our experience, selecting a page number
from the gallery with the proper format, replaces the existing
footer. Therefore, how does one simply insert the codes for 'current
page'
and 'total pages' into the existing text of the footer in order to
preserve the current design?

On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y
entry from that gallery. It will probably also insert a paragraph
mark formatted with Normal style, which you'll have to delete so
the remaining paragraph mark is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from
the text of the Page X of Y entry, without its paragraph mark, and
insert that when needed instead of using the Page Number button.




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Blue Max Blue Max is offline
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Posts: 43
Default How to insert page number X of Y ?

Thank you Suzanne, this is wonderful! In fact, it opens up a whole new set
of options we enjoyed in other applications, but did not know how to do in
Word. However, this begs one more question: Where do we find a listing of
all the codes that can be inserted into word in this fashion?

Thank you very much,
Richard

*******************
"Suzanne S. Barnhill" wrote in message
...
You can insert any field by pressing Ctrl+F9 to insert the field braces
and then typing the field name between them. In this case the relevant
fields are PAGE and NUMPAGES.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you for the explanation, Jay. Your last paragraph intrigues me,
but you also lost me. Is it possible you are saying we can simply insert
the codes for current page and total pages somehow? Could you explain a
little further how we do what you are describing in the last paragraph
addressing a 'better solution'?

Other programs allow you to type in the text and simply insert the
automated codes, where needed, one at a time. Not sure why it seems to
be so difficult in Word.

Thanks,
Richard

***************
"Jay Freedman" wrote in message
...
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page
number and Y equals total pages. The problem, however, is that our
footers often already exists and includes a fair amount of custom
design work. In our experience, selecting a page number from the
gallery with the proper format, replaces the existing footer.

Therefore, how does one simply insert the codes for 'current page' and
'total pages' into the existing text of the footer in order to
preserve the current design?

On the Insert Page Number button, choose the Current Position item
instead of the Bottom of Page item, and choose the Page X of Y entry
from that gallery. It will probably also insert a paragraph mark
formatted with Normal style, which you'll have to delete so the
remaining paragraph mark is formatted in Footer style.

A better solution is to make an AutoText or AutoComplete entry from the
text of the Page X of Y entry, without its paragraph mark, and insert
that when needed instead of using the Page Number button.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.





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