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#1
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How to insert page number X of Y ?
We want a footer that includes "Page X of Y" where X equals the page number
and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? |
#2
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How to insert page number X of Y ?
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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How to insert page number X of Y ?
Thank you for the explanation, Jay. Your last paragraph intrigues me, but
you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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How to insert page number X of Y ?
You can insert any field by pressing Ctrl+F9 to insert the field braces and
then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
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How to insert page number X of Y ?
Hi Richard,
As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
#6
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How to insert page number X of Y ?
Thank you, Jay. I really appreciate your insights, along with those of
Suzanne. Your reply takes the automation one step further, which we appreciate greatly. This aspect also opens up some great possibilities for codes that we were not aware of until now. Thank you very much, Richard ************* "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
#7
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How to insert page number X of Y ?
Forgive me Jay, but a few more questions just occured to me. FIRST, are any
of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
#8
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How to insert page number X of Y ?
Thank you Suzanne, this is wonderful! In fact, it opens up a whole new set
of options we enjoyed in other applications, but did not know how to do in Word. However, this begs one more question: Where do we find a listing of all the codes that can be inserted into word in this fashion? Thank you very much, Richard ******************* "Suzanne S. Barnhill" wrote in message ... You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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