Repeating an entry from a content control

Hello,

Can someone explain how I can repeat an entry from a content control field throughout the document automatically in Word 2010? For example, I have a date picker content control. There are several other areas in the document that need a date entry. I would like to be able to select the date via the date picker and have it auto fill the other date fields in the document.

Thanks!

Summer H.

Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

--
Cheers
Lisa [MS MVP Word]

Note that bookmarking doesn't work with all types of content controls. In
particular, it doesn't seem to work with date picker controls. STYLEREF will
work, though.

--
Stefan Blom
Microsoft Word MVP




"Lisa Wilke-Thissen" wrote in message ...

Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

--
Cheers
Lisa [MS MVP Word]

Hi Stefan,

Note that bookmarking doesn't work with all types of content
controls. In particular, it doesn't seem to work with date picker
controls. STYLEREF will work, though.

bookmarking works also with date picker control. However, the field
will not update immediately. You have to press F9 or switch to Print
Preview.

The 4th alternative could be: Copy the picker content control. Then
paste special as link, and as unformatted text. A LINK field will be
created (instead of REF), that is updated automatically, when changing
the date.

--
Cheers
Lisa [MS MVP Word]



"Lisa Wilke-Thissen" wrote in message
...

Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

--
Cheers
Lisa [MS MVP Word]

Lisa,

I'm well aware that cross-reference fields don't update automatically. :-)

However, on my system, I can't add a bookmark around a date picker
content control; the Insert tab | Bookmark option is grayed out.

Using OLE would work, of course (though I haven't tested it myself).
Even more options for "repeating data" can be found in Greg Maxey's
article at http://gregmaxey.mvps.org/word_tip_p...ting_data.html.

Stefan Blom
Microsoft Word MVP





On 2012-08-27 12:05, Lisa Wilke-Thissen wrote:
Hi Stefan,

Note that bookmarking doesn't work with all types of content
controls. In particular, it doesn't seem to work with date picker
controls. STYLEREF will work, though.

bookmarking works also with date picker control. However, the field
will not update immediately. You have to press F9 or switch to Print
Preview.

The 4th alternative could be: Copy the picker content control. Then
paste special as link, and as unformatted text. A LINK field will be
created (instead of REF), that is updated automatically, when changing
the date.

Hi Stefan,

I'm well aware that cross-reference fields don't update
automatically. :-)

I know :-). However, I am not explicitly thinking of you. Maybe, there
are also readers like Mr or Mrs Summer H.
But as I don't like to talk to Anonymous, I talk to you ;-).

on my system, I can't add a bookmark around a date picker content
control; the Insert tab | Bookmark option is grayed out.

I guess, you selected content within the control instead of the entire
content control.

--
Greetings from sunny Germany
Lisa [MS MVP Word]

Actually, I very carefully made sure not to select the content of the
control, but the control itself. However, in my testing I put the date
picker control at the very beginning of a paragraph, which apparently
was a mistake. Now that I added some spaces before the control, it does
work. How odd!

Stefan Blom
Microsoft Word MVP





On 2012-08-27 14:27, Lisa Wilke-Thissen wrote:
Hi Stefan,

I'm well aware that cross-reference fields don't update
automatically. :-)

I know :-). However, I am not explicitly thinking of you. Maybe, there
are also readers like Mr or Mrs Summer H.
But as I don't like to talk to Anonymous, I talk to you ;-).

on my system, I can't add a bookmark around a date picker content
control; the Insert tab | Bookmark option is grayed out.

I guess, you selected content within the control instead of the entire
content control.

On 2012-08-27 14:27, Lisa Wilke-Thissen wrote:
But as I don't like to talk to Anonymous, I talk to you ;-).



Good point!

Stefan Blom
Microsoft Word MVP

Lisa/Stefan,

You were both very helpful- thanks. I decided to go with the special link because the F9 update was interfering with other Ref fields that I was using. However, I am now having an issue with special link which was working perfectly to start.

The document I am trying to create is a template. We will use it for every client meeting, so the individual will open it up and then save as. I have experimented with this a few times and a few different versions of the document, now I am getting a couple errors/warnings.

When I first open the doc I get this message: "This document contains link that may refer to other files. Do you want to update this document with the data from the linked files?" I always select yes. That's just annoying more then anything.

The next error is making the document unusable: "There is a problem saving the file.
Usually this is because the disk or floppy disk is too small for the file or is full, RAM memory is low, or there is a permission problem with the drive the file is being saved to.
If the amount of disk space for a paging file is low, save the file to another drive. If the RAM memory is low, increase available RAM. If permissions to the drive do not allow you to save to that drive, save the file to another drive or request permissions from the administrator to save files to the drive.
Note***This error can also occur if the computer is running a version of antivirus software that is incompatible with the Microsoft Office or must be updated."
Once I hit okay where it should have auto filled it says: Error! Not a valid link.

Any ideas?

Summer H.

Originally Posted by Lisa Wilke-Thissen

Hi Stefan,

Note that bookmarking doesn't work with all types of content
controls. In particular, it doesn't seem to work with date picker
controls. STYLEREF will work, though.

bookmarking works also with date picker control. However, the field
will not update immediately. You have to press F9 or switch to Print
Preview.

The 4th alternative could be: Copy the picker content control. Then
paste special as link, and as unformatted text. A LINK field will be
created (instead of REF), that is updated automatically, when changing
the date.

--
Cheers
Lisa [MS MVP Word]


Lisa [MS MVP Word]