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#1
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How do I keep merged records from printing only one record per pag
I am trying to merge staff records into a formatted directory. I can perfom
the merge, but I cannot get the records to print continuously. It prints one record per page. |
#2
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Exactly how do you have the main document set up. Assuming that all that
you want to repeat in the document is the datafrom the mergefields, you should having nothing else in the document other than the mergefields. Also, make sure that none of the paragraphs in the maindocument are formatted to have a page break before them. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "BonnieB" wrote in message ... I am trying to merge staff records into a formatted directory. I can perfom the merge, but I cannot get the records to print continuously. It prints one record per page. |
#3
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Have you setup the document type to Directory/Catalog? This type of merge
document inserts the next record immediately after the first but includes everything already on the page for each record, so you need to merge the list to a new document and then add supplementary text. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org BonnieB wrote: I am trying to merge staff records into a formatted directory. I can perfom the merge, but I cannot get the records to print continuously. It prints one record per page. |
#4
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How do I keep merged records from printing only one record per
Do I understand correctly that there is no way around this? Is Mail Merge
not a scripting language of sorts, where you can "turn on the merge" at a certain place in an existing document, and place a "Next Record /NoPage" command where you want each directory listing to appear, then "turn off" the merge? Or was that just WordPerfect....ten years ago....? (Sorry, don't mean any offense to you Word fans, I'm just trying to get it straight).... ==JJS== "Doug Robbins" wrote: Exactly how do you have the main document set up. Assuming that all that you want to repeat in the document is the datafrom the mergefields, you should having nothing else in the document other than the mergefields. Also, make sure that none of the paragraphs in the maindocument are formatted to have a page break before them. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "BonnieB" wrote in message ... I am trying to merge staff records into a formatted directory. I can perfom the merge, but I cannot get the records to print continuously. It prints one record per page. |
#5
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How do I keep merged records from printing only one record per
Exactly what do you want to do?
You can in a form letter type mailmerge, insert the mergefields, then a Next Record field and another set of the mergefields (anywhere in the document) and you will then get a series of letters, each containing the data from two records and the number of letters created will be one half of the number of records in the data source. But, I doubt that is what you want. Word does not really have the ability to perform a "multiple items per condition (=key field)" mailmerge. And, though I have not used WordPerfect for about 10 years, I doubt very much that it has the ability to do it either. It is really something that is better done in a database such as Access using grouping in a Report. See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at: http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article "How to Work Around Duplicate Names in Mail Merge Data" at: http://support.microsoft.com/default...b;en-us;302665 -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Jim Speiser" wrote in message ... Do I understand correctly that there is no way around this? Is Mail Merge not a scripting language of sorts, where you can "turn on the merge" at a certain place in an existing document, and place a "Next Record /NoPage" command where you want each directory listing to appear, then "turn off" the merge? Or was that just WordPerfect....ten years ago....? (Sorry, don't mean any offense to you Word fans, I'm just trying to get it straight).... ==JJS== "Doug Robbins" wrote: Exactly how do you have the main document set up. Assuming that all that you want to repeat in the document is the datafrom the mergefields, you should having nothing else in the document other than the mergefields. Also, make sure that none of the paragraphs in the maindocument are formatted to have a page break before them. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "BonnieB" wrote in message ... I am trying to merge staff records into a formatted directory. I can perfom the merge, but I cannot get the records to print continuously. It prints one record per page. |
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