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#1
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How to retain document formatting when importing text?
I am preparing a document that involves lots of copy and pasting from
different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
#2
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How to retain document formatting when importing text?
Edit paste special unformatted text!
or use the following macro Sub PasteUnfText() On Error GoTo Oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End Oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cars wrote: I am preparing a document that involves lots of copy and pasting from different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
#3
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How to retain document formatting when importing text?
Is there a way to change Word's preferences to ALWAYS paste unformatted?
"Graham Mayor" wrote: Edit paste special unformatted text! or use the following macro Sub PasteUnfText() On Error GoTo Oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End Oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cars wrote: I am preparing a document that involves lots of copy and pasting from different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
#4
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How to retain document formatting when importing text?
I paste from different source documents all the time and I tend to do the
following. I don't know if it is the best way, but I can do very large documents, very quickly. Hopefully you source and new document have styles defined. Go through the source document with Replace add at the end of each paragraph a code of the desired style I want in the new document: eg Find - "Style"^p, Replace with "BodyText2"^p This places the new text at the end of all source paragraphs of a particular style. Usually I add Highlight (yellow) so they stand out from the rest of the text. I tend not to do the "standard" BodyText style, as will be explained later. I work my way through the document very quickly doing all the necessary changes, ie All heading levels, bullet levels, etc. to reflect what I want to occur. Then copy all require text and paste into the new document. The placement of the cursor is important before paste, if you have the cursor on your "Standard" style (ie. BodyText1) and then do Paste Unformatted Text, all the pasted text will be in the "standard" style. Now find/replace the codes, replacing with the required style and clearing the codes. Beware of tables, that is another story all together ;-) Hope this is clear as mud... DeanH "Cars" wrote: I am preparing a document that involves lots of copy and pasting from different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
#5
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How to retain document formatting when importing text?
I have the Paste Unformatted Text command permanatently on my toolbar. Via
Customise Toolbars, Commands, Edit. "Cars" wrote: Is there a way to change Word's preferences to ALWAYS paste unformatted? "Graham Mayor" wrote: Edit paste special unformatted text! or use the following macro Sub PasteUnfText() On Error GoTo Oops Selection.PasteSpecial DataType:=wdPasteText, Placement:= _ wdInLine End Oops: Beep End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Cars wrote: I am preparing a document that involves lots of copy and pasting from different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
#6
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How to retain document formatting when importing text?
Paste the text CTRL V - there is a small square to right of text right click
and check "Keep Source formatting". "Cars" wrote in message ... I am preparing a document that involves lots of copy and pasting from different sources. Since these sources are formatted in different ways, I'm wondering if there is a way to automatically convert imported (pasted) text to the style and format of the new document I'm working on. For example: my main document needs to be formatted in Times; the material I'm pasting is in Ariel. How can I get Word to convert the text to Times automatically when I paste it in the document? As it is now, it stays in Ariel, and I have to convert each new entry automatically.. any suggestions? |
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