I created a mail merge document. To create a telephone directory. When I
merge the information it is dropping every 5th entry. There are 4 entries per
page on the template (pf).

Any ideas??

If you have 4 { NEXT } fields (Next record fields) in your mail merge
main document, you have one too many - if you have one before the first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news
I created a mail merge document. To create a telephone directory. When I
merge the information it is dropping every 5th entry. There are 4 entries
per
page on the template (pf).

Any ideas??

Thank you, Thank you, Thank you! I have been waiting for 3 days for someone
at out HelpDesk to "HELP". I haven't used a mail merge in quite a while.

Thanks again.

"Peter Jamieson" wrote:

If you have 4 { NEXT } fields (Next record fields) in your mail merge
main document, you have one too many - if you have one before the first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news
I created a mail merge document. To create a telephone directory. When I
merge the information it is dropping every 5th entry. There are 4 entries
per
page on the template (pf).

Any ideas??

Peter,

an additional question to this subject :

sometimes I have to create a mailmerge document, not knowing how many
entries there will be.
How can I create a perfect document without having to many blank lines (if
the amount of entries is smaller than the lines I've created in my document) ?

Gert

"Peter Jamieson" schreef:

If you have 4 { NEXT } fields (Next record fields) in your mail merge
main document, you have one too many - if you have one before the first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news
I created a mail merge document. To create a telephone directory. When I
merge the information it is dropping every 5th entry. There are 4 entries
per
page on the template (pf).

Any ideas??

Typically when people try to do this, they are attempting to do "multiple
items per condition". In that case, Word itsn't very good at it, but have a
look at Cindy Meister's page at

http://homepage.swissonline.ch/cindymeister/

Look for Mail Merge FAQ, Special Merges, Multiple items per condition.

It's worth pointing out that in each Office Service Pack, Microsoft tries to
tighten security and that often creates problems whenever you try to include
information using fields.

Peter Jamieson
"Gert Raes" wrote in message
...
Peter,

an additional question to this subject :

sometimes I have to create a mailmerge document, not knowing how many
entries there will be.
How can I create a perfect document without having to many blank lines (if
the amount of entries is smaller than the lines I've created in my
document) ?

Gert

"Peter Jamieson" schreef:

If you have 4 { NEXT } fields (Next record fields) in your mail merge
main document, you have one too many - if you have one before the first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news
I created a mail merge document. To create a telephone directory. When
I
merge the information it is dropping every 5th entry. There are 4
entries
per
page on the template (pf).

Any ideas??

Maybe I missed it at Cindy's site but :

It's actually a quite simple document
{MERGEFIELD M_1}
{MERGEFIELD M_2} {NEXT}
This goes on for pages and at the end there is a line without a {NEXT}

But for example: if my document contains 1000 of these lines and my
datasource has only 250 entries, I end up with a lot of blank lines....


"Peter Jamieson" schreef:

Typically when people try to do this, they are attempting to do "multiple
items per condition". In that case, Word itsn't very good at it, but have a
look at Cindy Meister's page at

http://homepage.swissonline.ch/cindymeister/

Look for Mail Merge FAQ, Special Merges, Multiple items per condition.

It's worth pointing out that in each Office Service Pack, Microsoft tries to
tighten security and that often creates problems whenever you try to include
information using fields.

Peter Jamieson
"Gert Raes" wrote in message
...
Peter,

an additional question to this subject :

sometimes I have to create a mailmerge document, not knowing how many
entries there will be.
How can I create a perfect document without having to many blank lines (if
the amount of entries is smaller than the lines I've created in my
document) ?

Gert

"Peter Jamieson" schreef:

If you have 4 { NEXT } fields (Next record fields) in your mail merge
main document, you have one too many - if you have one before the first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news I created a mail merge document. To create a telephone directory. When
I
merge the information it is dropping every 5th entry. There are 4
entries
per
page on the template (pf).

Any ideas??

If it's that simple, change the type of Merge to Catalog, and insert just
one set of fields and no { NEXT }.

Peter Jamieson
"Gert Raes" wrote in message
...
Maybe I missed it at Cindy's site but :

It's actually a quite simple document
{MERGEFIELD M_1}
{MERGEFIELD M_2} {NEXT}
This goes on for pages and at the end there is a line without a {NEXT}

But for example: if my document contains 1000 of these lines and my
datasource has only 250 entries, I end up with a lot of blank lines....


"Peter Jamieson" schreef:

Typically when people try to do this, they are attempting to do "multiple
items per condition". In that case, Word itsn't very good at it, but have
a
look at Cindy Meister's page at

http://homepage.swissonline.ch/cindymeister/

Look for Mail Merge FAQ, Special Merges, Multiple items per condition.

It's worth pointing out that in each Office Service Pack, Microsoft tries
to
tighten security and that often creates problems whenever you try to
include
information using fields.

Peter Jamieson
"Gert Raes" wrote in message
...
Peter,

an additional question to this subject :

sometimes I have to create a mailmerge document, not knowing how many
entries there will be.
How can I create a perfect document without having to many blank lines
(if
the amount of entries is smaller than the lines I've created in my
document) ?

Gert

"Peter Jamieson" schreef:

If you have 4 { NEXT } fields (Next record fields) in your mail
merge
main document, you have one too many - if you have one before the
first
record or after the last record, delete it.

Peter Jamieosn
"Hansnanc" wrote in message
news I created a mail merge document. To create a telephone directory.
When
I
merge the information it is dropping every 5th entry. There are 4
entries
per
page on the template (pf).

Any ideas??

Hi ?B?R2VydCBSYWVz?=,

Maybe I missed it at Cindy's site but :

It's actually a quite simple document
{MERGEFIELD M_1}
{MERGEFIELD M_2} {NEXT}
This goes on for pages and at the end there is a line without a {NEXT}

But for example: if my document contains 1000 of these lines and my
datasource has only 250 entries, I end up with a lot of blank lines....

None of the techniques that give a "good" result use the NEXT field. One
uses a DATABASE field to generate at table for the results. The other a
complex combination of SET and IF fields. In both cases, there's a link
to documentation that explains the approach in detail. The DATABASE field
approach is simpler to set up, but the other one gives you more
flexibility in how the result will look.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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