Home |
Search |
Today's Posts |
|
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Table of Figures - caption numbering problems
I am having trouble using captions to create a Table of Figures. Im trying
to use the option of labeling the captions with the heading numbers, then have the Table of Figures create itself, like the Table of Contents. (I have been given the task of formatting a document that was created by compiling the work of many people everyone has a Table 1 and Figure 1 in their section, and I need to pull it together) I have gone through the document and used the headings styles for the chapters and formatted the bullets for each outline level. I then insert the caption, selecting the include chapter heading option. The first table is in Third chapter, but it shows up in the caption box as Table 1-1. I get an error message of message There is no chapter number to include in the captionto apply chapter numbers use the Bullets and Numbering on the format menu to select a multilevel list style that is linked to the Heading styles. (I thought that was taken care of when I used the heading styles for the chapters and the outline form for the bullets and numbers.). I hit OK anyway. The caption appears in the document as Table 0-1. I type over the 0 to make it a 3. I go to the next table, and have the same problem, and in addition, that first table caption I just fixed changes from Table 3-1 to Table 3-0-1. Can anyone help with this??? Its driving me crazy! Example below: 1.0 Option A 1.1 Step 1 2.0 Option B 2.1 Step 2 Table 2-1 Well Locations-North Table 2-2 Well Locations-South 3.0 Option C 3.1 Step 3 Table 3-1 Well Locations-North Table 3-2 Well Locations-South 4.0 Option D 4.1 Step 4 Table 4-1 BlahBlah-A Table 4-2 BlahBlah-B |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Table of Figures - caption numbering problems
Make sure to set up numbering correctly; see
http://www.shaunakelly.com/word/numb...Numbering.html. Also, make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, as this can cause issues with the caption numbering. To show/hide the paragraph mark () as well as other nonprinting marks, press Ctrl+Shift+8. If you find any blank paragraphs, apply the Normal style to them (you can do this by pressing Ctrl+Shift+N). The best approach, however, is to delete them and use Spacing After or Spacing Before with text paragraphs instead. -- Stefan Blom Microsoft Word MVP "lwalker975" wrote in message ... I am having trouble using captions to create a Table of Figures. I'm trying to use the option of labeling the captions with the heading numbers, then have the Table of Figures create itself, like the Table of Contents. (I have been given the task of formatting a document that was created by compiling the work of many people - everyone has a "Table 1" and "Figure 1" in their section, and I need to pull it together) I have gone through the document and used the headings styles for the chapters and formatted the bullets for each outline level. I then insert the caption, selecting the 'include chapter heading" option. The first table is in Third chapter, but it shows up in the caption box as "Table 1-1". I get an error message of message "There is no chapter number to include in the caption.to apply chapter numbers use the Bullets and Numbering on the format menu to select a multilevel list style that is linked to the Heading styles". (I thought that was taken care of when I used the heading styles for the chapters and the outline form for the bullets and numbers.). I hit OK anyway. The caption appears in the document as "Table 0-1". I type over the 0 to make it a 3. I go to the next table, and have the same problem, and in addition, that first table caption I just fixed changes from "Table 3-1" to "Table 3-0-1". Can anyone help with this??? It's driving me crazy! Example below: 1.0 "Option A" 1.1 "Step 1" 2.0 "Option B" 2.1 "Step 2" Table 2-1 Well Locations-North Table 2-2 Well Locations-South 3.0 "Option C" 3.1 "Step 3" Table 3-1 Well Locations-North Table 3-2 Well Locations-South 4.0 "Option D" 4.1 "Step 4" Table 4-1 BlahBlah-A Table 4-2 BlahBlah-B |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Table of Figures - caption numbering problems-still having trouble
TThanks for replying, Stefan.
Im still having trouble. I looked through the numbering document, and I think I have everything correct. I then set the view to Outline, and showed the para.marks. In order to make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, I set the doc to show level 4, so that only the numbered text (chapters?)was visible. There were no extra para.marks. (I have never used the Outline view beforecould be very useful!) I still can not get the captioning correct. Any other ideas? What is the Spacing After and Spacing Before? (yes, I am a newbie) BTW, Im using Word 2003 "Stefan Blom" wrote: Make sure to set up numbering correctly; see http://www.shaunakelly.com/word/numb...Numbering.html. Also, make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, as this can cause issues with the caption numbering. To show/hide the paragraph mark (¶) as well as other nonprinting marks, press Ctrl+Shift+8. If you find any blank paragraphs, apply the Normal style to them (you can do this by pressing Ctrl+Shift+N). The best approach, however, is to delete them and use Spacing After or Spacing Before with text paragraphs instead. -- Stefan Blom Microsoft Word MVP "lwalker975" wrote in message ... I am having trouble using captions to create a Table of Figures. I'm trying to use the option of labeling the captions with the heading numbers, then have the Table of Figures create itself, like the Table of Contents. (I have been given the task of formatting a document that was created by compiling the work of many people - everyone has a "Table 1" and "Figure 1" in their section, and I need to pull it together) I have gone through the document and used the headings styles for the chapters and formatted the bullets for each outline level. I then insert the caption, selecting the 'include chapter heading" option. The first table is in Third chapter, but it shows up in the caption box as "Table 1-1". I get an error message of message "There is no chapter number to include in the caption.to apply chapter numbers use the Bullets and Numbering on the format menu to select a multilevel list style that is linked to the Heading styles". (I thought that was taken care of when I used the heading styles for the chapters and the outline form for the bullets and numbers.). I hit OK anyway. The caption appears in the document as "Table 0-1". I type over the 0 to make it a 3. I go to the next table, and have the same problem, and in addition, that first table caption I just fixed changes from "Table 3-1" to "Table 3-0-1". Can anyone help with this??? It's driving me crazy! Example below: 1.0 "Option A" 1.1 "Step 1" 2.0 "Option B" 2.1 "Step 2" Table 2-1 Well Locations-North Table 2-2 Well Locations-South 3.0 "Option C" 3.1 "Step 3" Table 3-1 Well Locations-North Table 3-2 Well Locations-South 4.0 "Option D" 4.1 "Step 4" Table 4-1 BlahBlah-A Table 4-2 BlahBlah-B |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Table of Figures - caption numbering problems-still having trouble
Those settings are found in the Format | Paragraph dialog and control the
amount of space between paragraphs (line spacing sets the spacing within the paragraph). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "lwalker975" wrote in message ... TThanks for replying, Stefan. I'm still having trouble. I looked through the numbering document, and I think I have everything correct. I then set the view to Outline, and showed the para.marks. In order to make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, I set the doc to "show level 4", so that only the numbered text (chapters?)was visible. There were no extra para.marks. (I have never used the Outline view before.could be very useful!) I still can not get the captioning correct. Any other ideas? What is the "Spacing After and Spacing Before"? (yes, I am a newbie) BTW, I'm using Word 2003 "Stefan Blom" wrote: Make sure to set up numbering correctly; see http://www.shaunakelly.com/word/numb...Numbering.html. Also, make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, as this can cause issues with the caption numbering. To show/hide the paragraph mark () as well as other nonprinting marks, press Ctrl+Shift+8. If you find any blank paragraphs, apply the Normal style to them (you can do this by pressing Ctrl+Shift+N). The best approach, however, is to delete them and use Spacing After or Spacing Before with text paragraphs instead. -- Stefan Blom Microsoft Word MVP "lwalker975" wrote in message ... I am having trouble using captions to create a Table of Figures. I'm trying to use the option of labeling the captions with the heading numbers, then have the Table of Figures create itself, like the Table of Contents. (I have been given the task of formatting a document that was created by compiling the work of many people - everyone has a "Table 1" and "Figure 1" in their section, and I need to pull it together) I have gone through the document and used the headings styles for the chapters and formatted the bullets for each outline level. I then insert the caption, selecting the 'include chapter heading" option. The first table is in Third chapter, but it shows up in the caption box as "Table 1-1". I get an error message of message "There is no chapter number to include in the caption.to apply chapter numbers use the Bullets and Numbering on the format menu to select a multilevel list style that is linked to the Heading styles". (I thought that was taken care of when I used the heading styles for the chapters and the outline form for the bullets and numbers.). I hit OK anyway. The caption appears in the document as "Table 0-1". I type over the 0 to make it a 3. I go to the next table, and have the same problem, and in addition, that first table caption I just fixed changes from "Table 3-1" to "Table 3-0-1". Can anyone help with this??? It's driving me crazy! Example below: 1.0 "Option A" 1.1 "Step 1" 2.0 "Option B" 2.1 "Step 2" Table 2-1 Well Locations-North Table 2-2 Well Locations-South 3.0 "Option C" 3.1 "Step 3" Table 3-1 Well Locations-North Table 3-2 Well Locations-South 4.0 "Option D" 4.1 "Step 4" Table 4-1 BlahBlah-A Table 4-2 BlahBlah-B |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Table of Figures - caption numbering problems
lwalker975;2572752 Wrote: TThanks for replying, Stefan. Im still having trouble. I looked through the numbering document, and I think I have everything correct. I then set the view to Outline, and showed the para.marks. In order to make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, I set the doc to show level 4, so that only the numbered text (chapters?)was visible. There were no extra para.marks. (I have never used the Outline view beforecould be very useful!) I still can not get the captioning correct. Any other ideas? What is the Spacing After and Spacing Before? (yes, I am a newbie) BTW, Im using Word 2003 "Stefan Blom" wrote: - Make sure to set up numbering correctly; see http://www.shaunakelly.com/word/numb...Numbering.html. Also, make sure that there are no blank paragraphs where a heading style is applied but the numbering has been suppressed, as this can cause issues with the caption numbering. To show/hide the paragraph mark (¶) as well as other nonprinting marks, press Ctrl+Shift+8. If you find any blank paragraphs, apply the Normal style to them (you can do this by pressing Ctrl+Shift+N). The best approach, however, is to delete them and use Spacing After or Spacing Before with text paragraphs instead. -- Stefan Blom Microsoft Word MVP "lwalker975" wrote in message ...- I am having trouble using captions to create a Table of Figures. I'm trying to use the option of labeling the captions with the heading numbers, then have the Table of Figures create itself, like the Table of Contents. (I have been given the task of formatting a document that was created by compiling the work of many people - everyone has a "Table 1" and "Figure 1" in their section, and I need to pull it together) I have gone through the document and used the headings styles for the chapters and formatted the bullets for each outline level. I then insert the caption, selecting the 'include chapter heading" option. The first table is in Third chapter, but it shows up in the caption box as "Table 1-1". I get an error message of message "There is no chapter number to include in the caption.to apply chapter numbers use the Bullets and Numbering on the format menu to select a multilevel list style that is linked to the Heading styles". (I thought that was taken care of when I used the heading styles for the chapters and the outline form for the bullets and numbers.). I hit OK anyway. The caption appears in the document as "Table 0-1". I type over the 0 to make it a 3. I go to the next table, and have the same problem, and in addition, that first table caption I just fixed changes from "Table 3-1" to "Table 3-0-1". Can anyone help with this??? It's driving me crazy! Example below: 1.0 "Option A" 1.1 "Step 1" 2.0 "Option B" 2.1 "Step 2" Table 2-1 Well Locations-North Table 2-2 Well Locations-South 3.0 "Option C" 3.1 "Step 3" Table 3-1 Well Locations-North Table 3-2 Well Locations-South 4.0 "Option D" 4.1 "Step 4" Table 4-1 BlahBlah-A Table 4-2 BlahBlah-B - - As Stefan pointed out, you probably have your Headings structure not correct. Your examples suggest that your first Heading level is 1.0 and not 1. If this is indeed the case, your caption will show incorrectly. If the same caption is applied, you shd not have to worry about integrating documents and even cross-references will be updated correctly within the integrated doc. http://tinyurl.com/ypkfv7 is a free chapter from our eBook which might be a bit too basic to be helpful in your particular case, but feel free to scan it. -- Henk57 |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Word 2003 display only a portion of caption text in table of figures | Microsoft Word Help | |||
Table caption numbering | Tables | |||
How to insert a new caption (Table) without changing Figures. | Microsoft Word Help | |||
Numbering Caption of Figures correctly | Formatting Long Documents | |||
table caption numbering | Tables |