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#1
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
As some of you know, I prepare our church newsletter and e-mail it to the
church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#2
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Hi Mary,
The best way to ensure you document retains its intended formatting is to convert it to the PDF file format (there's an MS Add-In to do this with Word 2007). With or without Word 2007, you can also do the conversion with Adobe Acrobat Professional and a wide range of other PDF distillers. -- Cheers macropod [MVP - Microsoft Word] "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#3
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Ah! That's a good idea. I do have Word 2007 (running under Vista Home
Premium). I have not previously used any any Add-Inst. How/where do I locate the process for doing that? Thanks, MaryL "macropod" wrote in message ... Hi Mary, The best way to ensure you document retains its intended formatting is to convert it to the PDF file format (there's an MS Add-In to do this with Word 2007). With or without Word 2007, you can also do the conversion with Adobe Acrobat Professional and a wide range of other PDF distillers. -- Cheers macropod [MVP - Microsoft Word] "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#4
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
"MaryL" -OUT-THE-LITTER wrote in message
... Ah! That's a good idea. I do have Word 2007 (running under Vista Home Premium). I have not previously used any any Add-Inst. How/where do I locate the process for doing that? http://www.microsoft.com/downloads/d...displaylang=en -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s) |
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#5
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Others have told you to use .pdf files but they didn't tell you that "fancy
fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#6
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Also, are PDF larger in size?
"JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#7
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Yes. That's because all information has to be embedded in a PDF file so that
it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#8
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Hi Terry,
That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news  Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#9
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
If you choose "Smallest File Size" for the PDF, some of the bells and
whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#10
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
The newsletters are often approximately 4 MB in size. They generally run
about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#11
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
The size of your documents is almost certainly due to the photographs. After
you have installed all the pictures you are using in the Newsletter, if you right-click a picture and select Properties, one of the option is COMPRESS ALL which reduces the size of the picture suitable for displaying on screen. That should have a dramatic affect on the file size. Terry Farrell "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file sothat it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#12
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Wrt embedding fonts, it appears that the PDF add-in has two quality
settings: Standard, which embeds fonts, and "Minimum size," which doesn't. For Standard, the Options offers an option to create bitmaps from fonts that can't be embedded. What I'm not sure of is whether you also need to choose the embedding options for the document within Word Options (where you can choose not to embed "common system fonts"). Anyone who has Office would have Comic Sans, which might even be a "common system font." Naturally Word 2007 Help has nothing to say on the subject of "font embedding" (not that Word 2003 has much more), but the setting is in the Save portion of Word Options. I would advise experimenting with the various settings. If you imagine that most members will be just viewing the newsletters and not printing them, I would suggest using the "Minimum size" setting and embedding fonts anyway. Better still, if your church has a Web site, (some) members might prefer just to get an email with a link to the newsletter posted online. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file sothat it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#13
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
We want to try e-mail for people who have that capability. However, we have
a number of people in the congregation (especially among the elderly) who do not use computers. So, we will need to use snail mail for them even if we send most through e-mail. What would that process do to the documents that we print in the "traditional" manner? Would it degrade the images? Thanks, MaryL "Terry Farrell" wrote in message news The size of your documents is almost certainly due to the photographs. After you have installed all the pictures you are using in the Newsletter, if you right-click a picture and select Properties, one of the option is COMPRESS ALL which reduces the size of the picture suitable for displaying on screen. That should have a dramatic affect on the file size. Terry Farrell "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#14
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
A major problem is that I don't have any way to "test" e-mail on the various
computers involved. We have all levels of computer literacy/capability among those who would receive the newsletters--all the way from the former chair of the University computer department to the other extreme of people who would just throw up their hands in frustration if everything is not perfect as soon as they click on the document (with far more in that category)...and those who have no computers at all and therefore would need to continue receiving a print copy. MaryL "Suzanne S. Barnhill" wrote in message ... Wrt embedding fonts, it appears that the PDF add-in has two quality settings: Standard, which embeds fonts, and "Minimum size," which doesn't. For Standard, the Options offers an option to create bitmaps from fonts that can't be embedded. What I'm not sure of is whether you also need to choose the embedding options for the document within Word Options (where you can choose not to embed "common system fonts"). Anyone who has Office would have Comic Sans, which might even be a "common system font." Naturally Word 2007 Help has nothing to say on the subject of "font embedding" (not that Word 2003 has much more), but the setting is in the Save portion of Word Options. I would advise experimenting with the various settings. If you imagine that most members will be just viewing the newsletters and not printing them, I would suggest using the "Minimum size" setting and embedding fonts anyway. Better still, if your church has a Web site, (some) members might prefer just to get an email with a link to the newsletter posted online. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#15
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Given that the image resolution of most personal printers is quite low, you
may not notice the difference. The only way to establish that is to try it with your illustrations. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org MaryL wrote: We want to try e-mail for people who have that capability. However, we have a number of people in the congregation (especially among the elderly) who do not use computers. So, we will need to use snail mail for them even if we send most through e-mail. What would that process do to the documents that we print in the "traditional" manner? Would it degrade the images? Thanks, MaryL "Terry Farrell" wrote in message news The size of your documents is almost certainly due to the photographs. After you have installed all the pictures you are using in the Newsletter, if you right-click a picture and select Properties, one of the option is COMPRESS ALL which reduces the size of the picture suitable for displaying on screen. That should have a dramatic affect on the file size. Terry Farrell "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDFfile so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#16
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
I agree with Graham. Unless you are outsourcing your printing so that they
are printed on a quality off-set printing press, the compressed images will probably be satisfactory - though not quite to the standard of non-compressed images. If that compresses then too much, then the alternative (which is they way I normally work) is to edit the pictures first in a graphics editor. I can highly recommend the free-to-download IrfanView. This tiny little editor is really easy to use. Just open your picture and then select Image | Resize/Resample. In this dialog you can choose the exact size you want the picture in your newsletter and you can select the quality by entering the DPI (dots per inch) you want. For normal work like a Newsletter that is going to be printed on a standard Inkjet or colour laser, then around 150 dpi is generally sufficient. Save the picture as a jpeg (if not already one) and then use Insert | Picture | From File... to place it in your Newsletter. To give you an idea of the difference this makes, if I take an original digital photograph that is just over 3 MB, after reducing it to 4" x 2.5" at 144 dpi, it is only 244 kb, a reduction factor of 12. This will make the document considerably smaller whether you send it as a doc or PDF. Terry "MaryL" -OUT-THE-LITTER wrote in message ... We want to try e-mail for people who have that capability. However, we have a number of people in the congregation (especially among the elderly) who do not use computers. So, we will need to use snail mail for them even if we send most through e-mail. What would that process do to the documents that we print in the "traditional" manner? Would it degrade the images? Thanks, MaryL "Terry Farrell" wrote in message news The size of your documents is almost certainly due to the photographs. After you have installed all the pictures you are using in the Newsletter, if you right-click a picture and select Properties, one of the option is COMPRESS ALL which reduces the size of the picture suitable for displaying on screen. That should have a dramatic affect on the file size. Terry Farrell "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#17
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
I think that once you have controlled the size of your documents, PDF is the
way to go. For those who are going to receive the documents on their computers, then compressing the pictures (using Word's Compress All feature) is perfect, as screen resolution is only 96 dpi. Save that as PDF and send to them as attachments to an email. For those without a computer or email, then you may want to choose a slightly higher resolution - but try it and see how it prints. Terry Farrell "MaryL" -OUT-THE-LITTER wrote in message ... A major problem is that I don't have any way to "test" e-mail on the various computers involved. We have all levels of computer literacy/capability among those who would receive the newsletters--all the way from the former chair of the University computer department to the other extreme of people who would just throw up their hands in frustration if everything is not perfect as soon as they click on the document (with far more in that category)...and those who have no computers at all and therefore would need to continue receiving a print copy. MaryL "Suzanne S. Barnhill" wrote in message ... Wrt embedding fonts, it appears that the PDF add-in has two quality settings: Standard, which embeds fonts, and "Minimum size," which doesn't. For Standard, the Options offers an option to create bitmaps from fonts that can't be embedded. What I'm not sure of is whether you also need to choose the embedding options for the document within Word Options (where you can choose not to embed "common system fonts"). Anyone who has Office would have Comic Sans, which might even be a "common system font." Naturally Word 2007 Help has nothing to say on the subject of "font embedding" (not that Word 2003 has much more), but the setting is in the Save portion of Word Options. I would advise experimenting with the various settings. If you imagine that most members will be just viewing the newsletters and not printing them, I would suggest using the "Minimum size" setting and embedding fonts anyway. Better still, if your church has a Web site, (some) members might prefer just to get an email with a link to the newsletter posted online. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... The newsletters are often approximately 4 MB in size. They generally run about 9-10 pages in length. All of the newsletters involve column settings (3 columns for the first page, 2 columns with a dividing line for following pages, then page to 1 "column" for pages that involve several photos and the page for birthdays). There is always some clipart, and the last page (birthdays) has a decorative border around it. I use Times New Roman for most of the newsletter, but I use different fonts for certain parts. For example the person who sends in information for youth groups likes to have me use Comic Sans MS (fairly large) for that portion. We also include information for another small church, and I use different font for entries from that church. There is a scanned picture (from an original pen-and-ink drawing) of the church at the top of each newsletter, and that contributes to the size. My concern with size is that some people in the congregation probably still have dial-up while others have cable broadband. I haven't downloaded the PDF plug-in yet, but I plan to do that. However, I also do not know how to embed fonts in Word. I have embedded fonts in PowerPoint, but I haven't found the instructions yet on doing that in Word. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... If you choose "Smallest File Size" for the PDF, some of the bells and whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news
Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#18
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Thanks for the help, everyone. The suggestion for using PDF turned out to
be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#19
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
So the PDF is at least smaller than the .doc file. That size won't be much
of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#20
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
If you have those sizes correct, the PDF is considerably smaller:
840 KB = 840,000 bytes 2.80 MB = 2,800,000 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#21
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
That was our original plan (provide a link to our church's web site).
However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#22
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
You're right! I "interpreted the size wrong, but 840 KB is correct for the
PDF file. It's still large enough that it took awhile for our minister to download it, but it should be much more flexible than sending the original file by e-mail. MaryL "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 840,000 bytes 2.80 MB = 2,800,000 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#23
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
All excellent decisions. I do put our weekly Rotary bulletin online in the
unprotected section of our club Web site, but, for that reason (and also because the bulletin is mailed to people outside our club), I never include such personal information in the bulletin. Our club directory is in a password-protected section of the site (which is a Rotary International requirement for club Web sites that post any personal information). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... That was our original plan (provide a link to our church's web site). However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#24
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
I agree with the website and link idea - don't go for large email files. And
those with slow internet connections can use a download manager to resume next time they connect (providing the host service supports it) "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#25
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Actually that's probably better than I was going to suggest - this will also
reduce the file size since this information is not included in the mail out. "Suzanne S. Barnhill" wrote in message ... All excellent decisions. I do put our weekly Rotary bulletin online in the unprotected section of our club Web site, but, for that reason (and also because the bulletin is mailed to people outside our club), I never include such personal information in the bulletin. Our club directory is in a password-protected section of the site (which is a Rotary International requirement for club Web sites that post any personal information). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... That was our original plan (provide a link to our church's web site). However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#26
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Still too large for email though.
"Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#27
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
Most ISPs allow 5 MB attachments, some even larger these days (Google mail
20 MB), so 840 KB isn't a problem. The problem is for those who are unfortunate not to be in a broadband area and are forced to use dial-up, which is probably dead slow because of their location from the local exchange. In those cases, there is no simple answer. Those users usually have their email clients set to not automatically download email attachments. But providing with a secure web address to read the Newsletter is little better because their http connection will be just as slow unless it is provided as a Text Only version. Terry Farrell "Jason" wrote in message ... Still too large for email though. "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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#28
Posted to microsoft.public.word.newusers
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Any way to save newsletter so it will be read properly on other computers?
The advantages of posting it on a Web site are two: (1) You can choose when
to download it instead of just getting it with a routine mail delivery (when you may be in a hurry to get other urgent messages that are "behind" it), and (2) the DL will actually be smaller because an email (even plain text) with attachment is unreasonably larger than the attachment alone. Still, offering the option of getting the print newsletter instead of any kind of electronic version is always going to be better; in any population of this sort (church congregation, club membership), there are going to be people who don't have computers, don't have email, or just don't want to get a document electronically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry Farrell" wrote in message ... Most ISPs allow 5 MB attachments, some even larger these days (Google mail 20 MB), so 840 KB isn't a problem. The problem is for those who are unfortunate not to be in a broadband area and are forced to use dial-up, which is probably dead slow because of their location from the local exchange. In those cases, there is no simple answer. Those users usually have their email clients set to not automatically download email attachments. But providing with a secure web address to read the Newsletter is little better because their http connection will be just as slow unless it is provided as a Text Only version. Terry Farrell "Jason" wrote in message ... Still too large for email though. "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
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Any way to save newsletter so it will be read properly on other computers?
That's also true, so offering a printed copy is necessary too.
Terry "Suzanne S. Barnhill" wrote in message ... The advantages of posting it on a Web site are two: (1) You can choose when to download it instead of just getting it with a routine mail delivery (when you may be in a hurry to get other urgent messages that are "behind" it), and (2) the DL will actually be smaller because an email (even plain text) with attachment is unreasonably larger than the attachment alone. Still, offering the option of getting the print newsletter instead of any kind of electronic version is always going to be better; in any population of this sort (church congregation, club membership), there are going to be people who don't have computers, don't have email, or just don't want to get a document electronically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org |
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