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#1
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Inserting many files into one document
I am working in Word 2003. I have over one thousand separate documents of
one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki |
#2
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote:
I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
Thanks so much for your feedback. The documents should start on new pages
in the finished combined document, so your suggestion of "page break before" for the heading style is perfect. I would like to create a macro that would insert each documents in the order in which they appear in the folder, but I don't know the VBA language to make it loop through. I'd appreciate help with that coding. Thanks again, Ricki "Jay Freedman" wrote in message ... On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote: I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
Take a look at the article "Insert into a document the names of all files in
a selected folder" at: http://www.word.mvps.org/FAQs/Macros...tFileNames.htm and "Print all documents in a given folder to a single print file" at: http://www.word.mvps.org/FAQs/Macros...DocsInFldr.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Ricki Miles" wrote in message ... Thanks so much for your feedback. The documents should start on new pages in the finished combined document, so your suggestion of "page break before" for the heading style is perfect. I would like to create a macro that would insert each documents in the order in which they appear in the folder, but I don't know the VBA language to make it loop through. I'd appreciate help with that coding. Thanks again, Ricki "Jay Freedman" wrote in message ... On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote: I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
Thanks so much for the info!
Ricki "Doug Robbins - Word MVP" wrote in message ... Take a look at the article "Insert into a document the names of all files in a selected folder" at: http://www.word.mvps.org/FAQs/Macros...tFileNames.htm and "Print all documents in a given folder to a single print file" at: http://www.word.mvps.org/FAQs/Macros...DocsInFldr.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Ricki Miles" wrote in message ... Thanks so much for your feedback. The documents should start on new pages in the finished combined document, so your suggestion of "page break before" for the heading style is perfect. I would like to create a macro that would insert each documents in the order in which they appear in the folder, but I don't know the VBA language to make it loop through. I'd appreciate help with that coding. Thanks again, Ricki "Jay Freedman" wrote in message ... On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote: I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#6
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
Hi Doug,
I just tried using the macro in the article below - it inserts the filenames into a document. What I need is the entire file text inserted into a document, then the next one, etc. to build a new document with the text of all the individual documents. I'd appreciate some advice on how to create a macro to do this. Thanks again, Ricki "Doug Robbins - Word MVP" wrote in message ... Take a look at the article "Insert into a document the names of all files in a selected folder" at: http://www.word.mvps.org/FAQs/Macros...tFileNames.htm and "Print all documents in a given folder to a single print file" at: http://www.word.mvps.org/FAQs/Macros...DocsInFldr.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Ricki Miles" wrote in message ... Thanks so much for your feedback. The documents should start on new pages in the finished combined document, so your suggestion of "page break before" for the heading style is perfect. I would like to create a macro that would insert each documents in the order in which they appear in the folder, but I don't know the VBA language to make it loop through. I'd appreciate help with that coding. Thanks again, Ricki "Jay Freedman" wrote in message ... On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote: I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
Posted to microsoft.public.word.formatting.longdocs
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Inserting many files into one document
Did you try the macro in the second article?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Ricki Miles" wrote in message ... Hi Doug, I just tried using the macro in the article below - it inserts the filenames into a document. What I need is the entire file text inserted into a document, then the next one, etc. to build a new document with the text of all the individual documents. I'd appreciate some advice on how to create a macro to do this. Thanks again, Ricki "Doug Robbins - Word MVP" wrote in message ... Take a look at the article "Insert into a document the names of all files in a selected folder" at: http://www.word.mvps.org/FAQs/Macros...tFileNames.htm and "Print all documents in a given folder to a single print file" at: http://www.word.mvps.org/FAQs/Macros...DocsInFldr.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Ricki Miles" wrote in message ... Thanks so much for your feedback. The documents should start on new pages in the finished combined document, so your suggestion of "page break before" for the heading style is perfect. I would like to create a macro that would insert each documents in the order in which they appear in the folder, but I don't know the VBA language to make it loop through. I'd appreciate help with that coding. Thanks again, Ricki "Jay Freedman" wrote in message ... On Sat, 23 Feb 2008 12:33:45 -0600, "Ricki Miles" wrote: I am working in Word 2003. I have over one thousand separate documents of one or two pages of text each. There are no graphics, tables, etc. What is the best way to combine them into a book consisting of one document? I don't want to use Master Document as I know it has many problems. I am thinking of using Insert File and making the formatting all the same. Any other suggestions? TIA Ricki Not really a separate suggestion, but building on what you're already thinking... Do you want each inserted document to start on a new page? There are a couple of ways to do that. The best, if each document starts with a heading formatted with the same style, is to add "Page break before" paragraph formatting to the definition of that style in the final document. The alternative is to insert a New Page section break between documents as you add them. If you have a list of the file names of the separate documents, in the order that they should appear, then a macro could take that list as input and create the consolidated document. (If the documents aren't all on one folder, the list would have to include the full path to each one.) This would be a lot faster than building it by hand. If the documents were all based on the same template and use the same style definitions, you shouldn't have any problems with formatting. If there could be styles with the same names but different sets of properties in different documents, though, you may run into trouble. See http://www.shaunakelly.com/word/styl...xtChanges.html for the considerations. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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