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#1
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Greeting Line
I can not get the Greeting Line to say "Dear Ms. Wall". It will say "Ms.
Wall" or "Dear Sir or Madam". |
#2
Posted to microsoft.public.word.mailmerge.fields
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Greeting Line
1. It works OK here with a variety of titles, i.e. "Ms." behaves the same
as ""Mr." "Mrs." etc. That's with Word 2003 and data coming from Outlook 2003. 2. Which version of Word are you using? What is your data source? 3. If the data source is Outlook, are you iitiating the merge from Outlook, or from Word? 4. If there is a field called "Title" in your data source, and you insert that as an "INdividual" merge field, e.g. press F9 to give you a pair of special "field braces", then type MERGEFIELD Title in between so you end up with { MERGEFIELD Title } what do you see when you preview the data and you are expecting "Ms."? What do you see for "Mr." etc.? 4. if you press alt-F9 so you can see the "code" for your GREETINGLINE field, what do you see? e.g. here I have { GREETINGLINE \f "_BEFORE_ _TITLE0_ _LAST0_ _AFTER_ ," \l 2057 \e "Dear Sir or Madam," } Peter Jamieson "Julie Love" Julie wrote in message ... I can not get the Greeting Line to say "Dear Ms. Wall". It will say "Ms. Wall" or "Dear Sir or Madam". |
#3
Posted to microsoft.public.word.mailmerge.fields
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Greeting Line
Thank you Peter for responding. I am using Word 2003 for Mail Merge and the
same for my datasource typed in a table. The colum heading is titled "Name" where Ms. Wall is the data. If I click the Greeting Line icon and ask to match fields, it will still say "Dear Sir or Madam". I tried your f9 suggestion and got the same thing you did. I understand that it will default to "Dear Sir or Madam," if the field is blank, but most fields are filled in. The preview shows "Dear Mr. Randall," Sincerely Julie Love "Peter Jamieson" wrote: 1. It works OK here with a variety of titles, i.e. "Ms." behaves the same as ""Mr." "Mrs." etc. That's with Word 2003 and data coming from Outlook 2003. 2. Which version of Word are you using? What is your data source? 3. If the data source is Outlook, are you iitiating the merge from Outlook, or from Word? 4. If there is a field called "Title" in your data source, and you insert that as an "INdividual" merge field, e.g. press F9 to give you a pair of special "field braces", then type MERGEFIELD Title in between so you end up with { MERGEFIELD Title } what do you see when you preview the data and you are expecting "Ms."? What do you see for "Mr." etc.? 4. if you press alt-F9 so you can see the "code" for your GREETINGLINE field, what do you see? e.g. here I have { GREETINGLINE \f "_BEFORE_ _TITLE0_ _LAST0_ _AFTER_ ," \l 2057 \e "Dear Sir or Madam," } Peter Jamieson "Julie Love" Julie wrote in message ... I can not get the Greeting Line to say "Dear Ms. Wall". It will say "Ms. Wall" or "Dear Sir or Madam". |
#4
Posted to microsoft.public.word.mailmerge.fields
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Greeting Line
Hello Julie,
In that case, you will probably get the most control if you avoid using the "GREETINGLINE" field and use a combination of individual fields instead. For example, Dear { MERGEFIELD "Name" } will probably do the trick, unless you have "Mr/Mrs" type records where the Mr value is in one record and the Mrs is in another, or you need to deal with situations in which a title or name is missing (in which case you need to construct a more complicated field using "IF" fields and so on). For GREETINGLINE to work, Word expects your data to have particular types of data in particular fields, and/or for you to be able to "map" your field names to their expectations. it may be possible for you to do that, but IMO if it isn't realluy obvious how to do that it's better to avoid using the ADDRESSBLOCK and GREETINGLINE fields altogether. Peter Jamieson "Julie Love" wrote in message ... Thank you Peter for responding. I am using Word 2003 for Mail Merge and the same for my datasource typed in a table. The colum heading is titled "Name" where Ms. Wall is the data. If I click the Greeting Line icon and ask to match fields, it will still say "Dear Sir or Madam". I tried your f9 suggestion and got the same thing you did. I understand that it will default to "Dear Sir or Madam," if the field is blank, but most fields are filled in. The preview shows "Dear Mr. Randall," Sincerely Julie Love "Peter Jamieson" wrote: 1. It works OK here with a variety of titles, i.e. "Ms." behaves the same as ""Mr." "Mrs." etc. That's with Word 2003 and data coming from Outlook 2003. 2. Which version of Word are you using? What is your data source? 3. If the data source is Outlook, are you iitiating the merge from Outlook, or from Word? 4. If there is a field called "Title" in your data source, and you insert that as an "INdividual" merge field, e.g. press F9 to give you a pair of special "field braces", then type MERGEFIELD Title in between so you end up with { MERGEFIELD Title } what do you see when you preview the data and you are expecting "Ms."? What do you see for "Mr." etc.? 4. if you press alt-F9 so you can see the "code" for your GREETINGLINE field, what do you see? e.g. here I have { GREETINGLINE \f "_BEFORE_ _TITLE0_ _LAST0_ _AFTER_ ," \l 2057 \e "Dear Sir or Madam," } Peter Jamieson "Julie Love" Julie wrote in message ... I can not get the Greeting Line to say "Dear Ms. Wall". It will say "Ms. Wall" or "Dear Sir or Madam". |
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