Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.pagelayout
|
|||
|
|||
how do I create a letter that auto fills in repetitative fields?
I am creating a templet letter where the body doesn't change, but who it is
from changes per letter between 36 different people. I want to type their name and have the rest of the fields fill in automatically so I don't have to re-type their title, phone, fax, and e-mail every time I send a letter. How do I do this? There has to be a way. |
#2
Posted to microsoft.public.word.pagelayout
|
|||
|
|||
how do I create a letter that auto fills in repetitative fields?
Hi Steve
SteveB1977 wrote: I am creating a templet letter where the body doesn't change, but who it is from changes per letter between 36 different people. I want to type their name and have the rest of the fields fill in automatically so I don't have to re-type their title, phone, fax, and e-mail every time I send a letter. How do I do this? There has to be a way. There are a bunch of ways! See for instance: Repeating Data (or populating fields, by Greg Maxey) http://gregmaxey.mvps.org/Repeating_Data.htm HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#3
Posted to microsoft.public.word.pagelayout
|
|||
|
|||
how do I create a letter that auto fills in repetitative fields?
Create a Userform in the template in which you have a multicolumn combobox
or list box in which you display the names of the various persons from whom the letter may be sent. See the article "How to create a Userform" at: http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm This routine loads a listbox with client details stored in a table in a separate document (which makes it easy to maintain with additions, deletions etc.), that document being saved as Clients.Doc for the following code. On the UserForm, have a list box (ListBox1) and a Command Button (CommandButton1) and use the following code in the UserForm_Initialize() and the CommandButton1_Click() routines Private Sub UserForm_Initialize() Dim sourcedoc As Document, i As Integer, j As Integer, myitem As Range, m As Long, n As Long ' Modify the path in the following line so that it matches where you saved Clients.doc Application.ScreenUpdating = False ' Open the file containing the client details Set sourcedoc = Documents.Open(FileName:="e:\worddocs\Clients.doc" ) ' Get the number or clients = number of rows in the table of client details less one i = sourcedoc.Tables(1).Rows.Count - 1 ' Get the number of columns in the table of client details j = sourcedoc.Tables(1).Columns.Count ' Set the number of columns in the Listbox to match ' the number of columns in the table of client details ListBox1.ColumnCount = j ' Define an array to be loaded with the client data Dim MyArray() As Variant 'Load client data into MyArray ReDim MyArray(i, j) For n = 0 To j - 1 For m = 0 To i - 1 Set myitem = sourcedoc.Tables(1).Cell(m + 2, n + 1).Range myitem.End = myitem.End - 1 MyArray(m, n) = myitem.Text Next m Next n ' Load data into ListBox1 ListBox1.List() = MyArray ' Close the file containing the client details sourcedoc.Close SaveChanges:=wdDoNotSaveChanges End Sub Private Sub CommandButton1_Click() Dim i As Integer, Addressee As String Addressee = "" For i = 1 To ListBox1.ColumnCount ListBox1.BoundColumn = i Addressee = Addressee & ListBox1.Value & vbCr Next i ActiveDocument.Bookmarks("Addressee").Range.Insert After Addressee UserForm2.Hide End Sub The Initialize statement will populate the listbox with the data from the table and then when a client is selected in from the list and the command button is clicked, the information for that client will be inserted into a bookmark in the document. You may want to vary the manner in which it is inserted to suit our exact requirements, but hopefully this will get you started. To make it easy for you, the code has been written so that it will deal with any number of clients and any number of details about each client. It assumes that the first row of the table containing the client details is a header row. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "SteveB1977" wrote in message ... I am creating a templet letter where the body doesn't change, but who it is from changes per letter between 36 different people. I want to type their name and have the rest of the fields fill in automatically so I don't have to re-type their title, phone, fax, and e-mail every time I send a letter. How do I do this? There has to be a way. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Create a order form with the titles locked and fields editable? | Tables | |||
Word - Auto Update Fields: References, Page numbers, TOC, etc | Microsoft Word Help | |||
Setup Purchase order template to auto calculate fields | Tables | |||
How can I create a booklet half letter size printed on letter siz. | Page Layout | |||
How do you create a Word template with permanent text fields? | Microsoft Word Help |