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Prevent printing of documents
Is there a way to allow viewing but not printing of a document? This is
useful for documents containing confidential information that are shared with some others, but you don't want them to be printed & left somewhere. |
#2
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Prevent printing of documents
Dr. Mevita wrote:
Is there a way to allow viewing but not printing of a document? This is useful for documents containing confidential information that are shared with some others, but you don't want them to be printed & left somewhere. If all your users are cooperative, you can use a couple of small macros to intercept the print commands and disable them. If a user is uncooperative, there's nothing Word can do to prevent printing. Add these macros (http://www.gmayor.com/installing_macro.htm) to the document: Sub FilePrint() MsgBox "Printing is disabled." End Sub Sub FilePrintDefault() MsgBox "Printing is disabled." End Sub The first one intercepts the Print command on the menu and its Ctrl+P shortcut, and the second one intercepts the Print button on the toolbar. The drawback is that macros stored in a document always trigger the macro antivirus mechanism. If the user has set their macro security level to High or Very High, the macros will be disabled and there won't be any interception of print commands. You have to request users to set their security level to Medium and, when a message appears during opening of the document, to click the Enable button. The only way to avoid this is to digitally sign the macro project, using a security certificate. That's an expensive alternative to simply asking users not to print the documents. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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