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#1
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Why is the Index function not grouping results?
I'm using a rather complicated index and all of the sudden, it has stopped
grouping one of my entries. Instead of listing "Apples and Oranges......1, 3, 55, 767" it instead lists "Apples and Oranges......1" "Apples and Oranges..... 3" "Apples and Oranges......55" "Apples and Oranges....767." So instead of a neat, concise index, I have, for this one entry, a repeat listing several times. I tried cutting all the XE Index text out and pasting them back in from one source (in case there was some subtle different, like if I had misspelled it many times and somehow was totally blind to it) but no luck. I've tried updating the field as well. Next I'll try deleting them all, then remarking them with the Index function. Any ideas on why it is doing this all of the sudden? It worked normally for months. |
#2
Posted to microsoft.public.word.docmanagement
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Why is the Index function not grouping results?
All I can say is that I experienced a similar effect with an index some
years back (in Word 97 IIRC). The book was a history and genealogy of the Link family, and it was especially perverse that the index decided to stop grouping Links (and I wondered if the name itself was part of the issue). With the advice of MVP John McGhie, I tried *everything* (as you have) with no result. It's possible there was some corruption in the document; I don't know (if you have Word 2003, you might see if Open and Repair helps at all). In the end I just threw in the towel and waited till editing was complete, then unlinked the index and tweaked it manually (which helped with some other formatting issues as well). Good luck! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian" wrote in message ... I'm using a rather complicated index and all of the sudden, it has stopped grouping one of my entries. Instead of listing "Apples and Oranges......1, 3, 55, 767" it instead lists "Apples and Oranges......1" "Apples and Oranges..... 3" "Apples and Oranges......55" "Apples and Oranges....767." So instead of a neat, concise index, I have, for this one entry, a repeat listing several times. I tried cutting all the XE Index text out and pasting them back in from one source (in case there was some subtle different, like if I had misspelled it many times and somehow was totally blind to it) but no luck. I've tried updating the field as well. Next I'll try deleting them all, then remarking them with the Index function. Any ideas on why it is doing this all of the sudden? It worked normally for months. |
#3
Posted to microsoft.public.word.docmanagement
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Why is the Index function not grouping results?
Hi Suzanne / Brian
This has happened to me, more than once. Always when working with templates supplied by a particular publisher. Sometimes, it turned out to be a slightly different typing (extra spaces in the XE field that you don't see in the index, capitalization). Other times I guess it can only have been some kind of damage in the document. Once or twice, copy/paste without the last index mark and recreating the index helped. All I can say is that I experienced a similar effect with an index some years back (in Word 97 IIRC). The book was a history and genealogy of the Link family, and it was especially perverse that the index decided to stop grouping Links (and I wondered if the name itself was part of the issue). With the advice of MVP John McGhie, I tried *everything* (as you have) with no result. It's possible there was some corruption in the document; I don't know (if you have Word 2003, you might see if Open and Repair helps at all). In the end I just threw in the towel and waited till editing was complete, then unlinked the index and tweaked it manually (which helped with some other formatting issues as well). Good luck! Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
Posted to microsoft.public.word.docmanagement
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Why is the Index function not grouping results?
Hi all,
I finally figured out what the problem was -actually, it was a blend of 3 things. One was a simple typing error, that somehow I hadn't noticed. The second was a few of the index entries had a space at the end of the XE text. The third was the real problem I was asking about, since it was six or seven different listings and the XE text was identical. It turned out to be another field code, for the index, that had somehow (probably by my error) gotten a ; instead of a : in it. Apparently, this caused the problems, as once I changed it all returned to normal in the index. Thanks for your suggestions! Cindy M -WordMVP- schrieb: Hi Suzanne / Brian This has happened to me, more than once. Always when working with templates supplied by a particular publisher. Sometimes, it turned out to be a slightly different typing (extra spaces in the XE field that you don't see in the index, capitalization). Other times I guess it can only have been some kind of damage in the document. Once or twice, copy/paste without the last index mark and recreating the index helped. All I can say is that I experienced a similar effect with an index some years back (in Word 97 IIRC). The book was a history and genealogy of the Link family, and it was especially perverse that the index decided to stop grouping Links (and I wondered if the name itself was part of the issue). With the advice of MVP John McGhie, I tried *everything* (as you have) with no result. It's possible there was some corruption in the document; I don't know (if you have Word 2003, you might see if Open and Repair helps at all). In the end I just threw in the towel and waited till editing was complete, then unlinked the index and tweaked it manually (which helped with some other formatting issues as well). Good luck! Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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