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#1
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Is there a way to define print offsets?
I'm printing a thesis that requires some pretty precise print formatting
(reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#2
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Is there a way to define print offsets?
Hi guyeda,
This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#3
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Is there a way to define print offsets?
Thanks for the reply macropod,
I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#4
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
Hi guyeda,
Maybe the reviewers need to get a life!!! Who but they care about a difference of 1/32" in a margin due to the limitations of printer hardware. Maybe you could send the files to them as PDFs so they can see that the margins are correct... Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#5
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
Of course they are working fine, but they have different drivers (and
drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#6
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
If I were the dean of a college and I found that thesis reviewers were wasting
their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#7
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
Thanks for the replies guys. As for firing the format reviewers,
unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#8
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
Be aware too that printing the exact same file on another printer - even of the same make and model - is likely to result in minor
differences in the physical margins. That's just a limitation of the hardware. Start printing on other printers, which likely means using different printer drivers, and you've got another set of variables to deal with. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... Thanks for the replies guys. As for firing the format reviewers, unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#9
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
If you are submitting the documents electronically for the 'reviewers' to
view on screen, then unless you know what printer driver the reviewer has set as active printer at the time he/she opens the document, and which release of the font outlines he/she has installed then there is no possible way that you can setup the document to ensure that how it is viewed remotely reflects how you set it up locally. Word is not a page layout application. It is a dynamic entity that calls on the active printer driver and the Windows fonts to layout the document. If the reviewers are not aware of this, they really have no business criticising the layout of a Word document. If you want to produce a document appears as more as you intend then you need to create a PDF format of the document which doesn't rely on the printer driver, but on its own driver. It *may* be possible to embed the fonts you wish to use to overcome the display issues inherent in PDF viewing, but the ONLY way you can present a document and be sure it appears exactly as you intend is to print it and submit the hard copy. If the reviewers think otherwise then they are deluding themselves ... and more to the point potentially penalising or rewarding you for something over which you have no control. If what you say about the process is true, then it is fundamentally flawed. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the replies guys. As for firing the format reviewers, unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#10
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Is there a way to define print offsets?
Hi Graham,
You're preaching to the choir here! I wish I could submit the document electronically. It looks great on screen, regardless of the printer I choose. I agree that the process is fundamentally flawed when for the large majority of students, final approval is held-up on the basis of minute flaws in the appearance of the thesis as opposed to the content of the thesis. It also results in a monumental waste of paper as student after student prints out 100+ page documents only to have to revise/reprint because of minute formatting deficiencies of the order of 1/32". So much for this school's effort to be a leader in sustainable living practices. Nonetheless, while I feel this whole formatting adventure is a pretty big waste of time, an even bigger waste of time would be to try to fight the beauracracy on this issue. My guess is that the process will eventually change to match current publishing practices primarily because these formatting requirements are relatively archaic, but also because of the paper consumption issue. Best wishes, Greg "Graham Mayor" wrote: If you are submitting the documents electronically for the 'reviewers' to view on screen, then unless you know what printer driver the reviewer has set as active printer at the time he/she opens the document, and which release of the font outlines he/she has installed then there is no possible way that you can setup the document to ensure that how it is viewed remotely reflects how you set it up locally. Word is not a page layout application. It is a dynamic entity that calls on the active printer driver and the Windows fonts to layout the document. If the reviewers are not aware of this, they really have no business criticising the layout of a Word document. If you want to produce a document appears as more as you intend then you need to create a PDF format of the document which doesn't rely on the printer driver, but on its own driver. It *may* be possible to embed the fonts you wish to use to overcome the display issues inherent in PDF viewing, but the ONLY way you can present a document and be sure it appears exactly as you intend is to print it and submit the hard copy. If the reviewers think otherwise then they are deluding themselves ... and more to the point potentially penalising or rewarding you for something over which you have no control. If what you say about the process is true, then it is fundamentally flawed. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the replies guys. As for firing the format reviewers, unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
#11
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
May I suggest that you bring this situation (anonymously seems wise)
to the attention of the local media? They never pass up a chance to ridicule academics over minutiae, and this appears to be a perfect candidate for ridicule. Could you tell us what country you're in? On Mar 26, 2:08*pm, guyeda wrote: Hi Graham, You're preaching to the choir here! *I wish I could submit the document electronically. *It looks great on screen, regardless of the printer I choose. *I agree that the process is fundamentally flawed when for the large majority of students, final approval is held-up on the basis of minute flaws in the appearance of the thesis as opposed to the content of the thesis. *It also results in a monumental waste of paper as student after student prints out 100+ page documents only to have to revise/reprint because of minute formatting deficiencies of the order of 1/32". *So much for this school's effort to be a leader in sustainable living practices. *Nonetheless, while I feel this whole formatting adventure is a pretty big waste of time, an even bigger waste of time would be to try to fight the beauracracy on this issue. * My guess is that the process will eventually change to match current publishing practices primarily because these formatting requirements are relatively archaic, but also because of the paper consumption issue. Best wishes, Greg "Graham Mayor" wrote: If you are submitting the documents electronically for the 'reviewers' to view on screen, then unless you know what printer driver the reviewer has set as active printer at the time he/she opens the document, and which release of the font outlines he/she has installed then there is no possible way that you can setup the document to ensure that how it is viewed remotely reflects how you set it up locally. Word is not a page layout application. It is a dynamic entity that calls on the active printer driver and the Windows fonts to layout the document. If the reviewers are not aware of this, they really have no business criticising the layout of a Word document. If you want to produce a document appears as more as you intend then you need to create a PDF format of the document which doesn't rely on the printer driver, but on its own driver. It *may* be possible to embed the fonts you wish to use to overcome the display issues inherent in PDF viewing, but the ONLY way you can present a document and be sure it appears exactly as you intend is to print it and submit the hard copy. If the reviewers think otherwise then they are deluding themselves ... and more to the point potentially penalising or rewarding you for something over which you have no control. If what you say about the process is true, then it is fundamentally flawed. -- Graham Mayor - *Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org guyeda wrote: Thanks for the replies guys. *As for firing the format reviewers, unfortunately that's their primary function. *The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. *So the format reviewer is literally responsible for checking things like font sizes, margins, etc. *It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. *I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. *The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. *Still, I'm surprised there isn't a way to do this. *Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP * * * *FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - *Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. *The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. *I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) *I need to print the document on two printers: *one for the black/white text pages and one for the color pages. *The problem is that the two printers have slightly different print characteristics. *The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. *Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003.- |
#12
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Is there a way to define print offsets?
Hey! I'm an academic! It's also not the academics that make these rules,
it's the administrators. In all fairness to the school, these procedures are likely the result of trying to have a uniform thesis submission process across disciplines that are substantially different. I just think they need to set up a system like many journals currently have. If you don't submit your document with the proper formatting and styles, the system rejects it. Once you do have the proper styles set, however, the system uses those styles to perform the document layout that's appropriate for both traditonal paper as well as the current online publishing formats. The experience would be more relevant to the stated goals of the thesis preparation and would likely be a more efficient process. I can see however, how this may be an even more difficult task for someone in a department that may not have to go through submissions like this on a regular basis. It also introduces the problem of defining some sort of standard document format that would likely result in a mandate for the use of only certain programs/file types. This is somewhat problematic for a public institution (I'm in the US btw) as it requires some reasonable justification for why all it's students MUST use/buy Word, for example. There are no easy solutions for this if it's to be implemented on a university wide basis, which is why I think it makes more sense for the departments to decide what is appropriate. Greg "grammatim" wrote: May I suggest that you bring this situation (anonymously seems wise) to the attention of the local media? They never pass up a chance to ridicule academics over minutiae, and this appears to be a perfect candidate for ridicule. Could you tell us what country you're in? On Mar 26, 2:08 pm, guyeda wrote: Hi Graham, You're preaching to the choir here! I wish I could submit the document electronically. It looks great on screen, regardless of the printer I choose. I agree that the process is fundamentally flawed when for the large majority of students, final approval is held-up on the basis of minute flaws in the appearance of the thesis as opposed to the content of the thesis. It also results in a monumental waste of paper as student after student prints out 100+ page documents only to have to revise/reprint because of minute formatting deficiencies of the order of 1/32". So much for this school's effort to be a leader in sustainable living practices. Nonetheless, while I feel this whole formatting adventure is a pretty big waste of time, an even bigger waste of time would be to try to fight the beauracracy on this issue. My guess is that the process will eventually change to match current publishing practices primarily because these formatting requirements are relatively archaic, but also because of the paper consumption issue. Best wishes, Greg "Graham Mayor" wrote: If you are submitting the documents electronically for the 'reviewers' to view on screen, then unless you know what printer driver the reviewer has set as active printer at the time he/she opens the document, and which release of the font outlines he/she has installed then there is no possible way that you can setup the document to ensure that how it is viewed remotely reflects how you set it up locally. Word is not a page layout application. It is a dynamic entity that calls on the active printer driver and the Windows fonts to layout the document. If the reviewers are not aware of this, they really have no business criticising the layout of a Word document. If you want to produce a document appears as more as you intend then you need to create a PDF format of the document which doesn't rely on the printer driver, but on its own driver. It *may* be possible to embed the fonts you wish to use to overcome the display issues inherent in PDF viewing, but the ONLY way you can present a document and be sure it appears exactly as you intend is to print it and submit the hard copy. If the reviewers think otherwise then they are deluding themselves ... and more to the point potentially penalising or rewarding you for something over which you have no control. If what you say about the process is true, then it is fundamentally flawed. -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org guyeda wrote: Thanks for the replies guys. As for firing the format reviewers, unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web sitewww.gmayor.com Word MVP web sitehttp://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003.- |
#13
Posted to microsoft.public.word.docmanagement
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Is there a way to define print offsets?
It might be worth passing a copy of this thread to the administrators. As my
friend and fellow Word MVP Greg Maxey suggests, public service workers are often like a broken gun ... it doesn't work and you can't fire it! As for the immediate problem, as someone suggested earlier, for a printed copy it would probably be best to create a PDF copy and print that. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Hi Graham, You're preaching to the choir here! I wish I could submit the document electronically. It looks great on screen, regardless of the printer I choose. I agree that the process is fundamentally flawed when for the large majority of students, final approval is held-up on the basis of minute flaws in the appearance of the thesis as opposed to the content of the thesis. It also results in a monumental waste of paper as student after student prints out 100+ page documents only to have to revise/reprint because of minute formatting deficiencies of the order of 1/32". So much for this school's effort to be a leader in sustainable living practices. Nonetheless, while I feel this whole formatting adventure is a pretty big waste of time, an even bigger waste of time would be to try to fight the beauracracy on this issue. My guess is that the process will eventually change to match current publishing practices primarily because these formatting requirements are relatively archaic, but also because of the paper consumption issue. Best wishes, Greg "Graham Mayor" wrote: If you are submitting the documents electronically for the 'reviewers' to view on screen, then unless you know what printer driver the reviewer has set as active printer at the time he/she opens the document, and which release of the font outlines he/she has installed then there is no possible way that you can setup the document to ensure that how it is viewed remotely reflects how you set it up locally. Word is not a page layout application. It is a dynamic entity that calls on the active printer driver and the Windows fonts to layout the document. If the reviewers are not aware of this, they really have no business criticising the layout of a Word document. If you want to produce a document appears as more as you intend then you need to create a PDF format of the document which doesn't rely on the printer driver, but on its own driver. It *may* be possible to embed the fonts you wish to use to overcome the display issues inherent in PDF viewing, but the ONLY way you can present a document and be sure it appears exactly as you intend is to print it and submit the hard copy. If the reviewers think otherwise then they are deluding themselves ... and more to the point potentially penalising or rewarding you for something over which you have no control. If what you say about the process is true, then it is fundamentally flawed. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the replies guys. As for firing the format reviewers, unfortunately that's their primary function. The acceptance process requires approval from your supervisory committee, which makes their decisions on the basis of content, and the format reviewer, who makes his decision based solely on format. So the format reviewer is literally responsible for checking things like font sizes, margins, etc. It's ironic that the rationale for this is to provide experience in creating "publication quality" material, but the submission process for actual publication in my field is entirely via electronic document, not physical paper ones. I'll probably give the PDF format a try, but since everything presumably goes through the print driver my guess it'll still have this minor difference. The problem appears to be more with the black/white printer than the color one and I've got several other printing options for that so I don't think a solution will be too hard. Still, I'm surprised there isn't a way to do this. Back in the day of dot-matrix printers this sort of adjustment was usually mandatory. Appreciate the help, Greg "Jay Freedman" wrote: If I were the dean of a college and I found that thesis reviewers were wasting their time measuring the margins of submissions, I'd fire them on the spot. Of course, that might explain why I'm not an academic and -- with no more than a master's degree -- I'm employed in a position where I do something useful. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 25 Mar 2008 09:03:43 +0200, "Graham Mayor" wrote: Of course they are working fine, but they have different drivers (and drivers that are probably different to those that the reviewers are using). *Any* document printed from Word will be a slave to the active printer driver's capabilities. See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. Print the whole thing on the same printer, or use PDF format if you have to supply a file version. As Word is the industry standard word processing application, if the reviewers are not aware of this aspect of the document creation process, they have no business doing the reviewing! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org guyeda wrote: Thanks for the reply macropod, I think the printers are essentially working fine, they just have minute differences in terms of the precise print locations. The left/right difference is less than 1/32" and the top/bottom difference is about 1/32". Unfortunately for me, that difference is enough for the reviewers to notice while measuring. I'll probably end up saving the file as a duplicate prior to the final printing and goose the Word margin settings to match the physical print margins, but this solution makes me somewhat nervous. "macropod" wrote: Hi guyeda, This isn't something controlled by Word, but by your printer's configuration. If you check the Printer properties (either through Word's print menu or via the Windows Control Panel), you may find a setting that allows you to define the print offsets. I doubt it, though. Probably either or both of the printers need some maintenance - or at least the paper trays adjusted properly. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "guyeda" wrote in message ... I'm printing a thesis that requires some pretty precise print formatting (reviewers literally measure margins with a ruler!) I need to print the document on two printers: one for the black/white text pages and one for the color pages. The problem is that the two printers have slightly different print characteristics. The color printer prints slightly lower and to the left and the black/white one prints far enough to the right to have flush-right text fall within the right margin when printed out. Back in the day, this was common and there were settings you could define that could correct for these discrpeancies, but I can't seem to find them in Word 2003. |
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