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#1
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Importing formats from another word doc
Hi
I am receiving docs from engineers written (poorly) in Word and I have to tart em up for my adoring public. One trait I have notices is that there are dozens and dozens of available paragraph options that I can apply to the text. Many of them are so close to each other in appearance that I assume they were created by accident by someone else who also doesn't know what they are doing. Notice too that I call them options, because I can't see the difference between a Style and a Format. They appear equally able to get a body into trouble. I realize that I should get a manual and all that, but I am a bit under the gun right now, and for the moment I would be happy if I could just simplify these documents in terms of useful paragraph headings. Forgive this for a general question, but what is the *best* way I can start tidying up these docs? I have one doc that I have pretty much dragged against its will into something I can live with appearance-wise, so can I import the formatting into the doc I am working on today so I can at least create docs that look like they come from the same company? SHould I just apply a different stock template maybe? How can I get rid of a hundred or so of these useless paragraph formats? I would be happy with a Chapter Title, Heading 1, Heading 1.1, Heading 1.1.1, (and their associated TOC entries), TOC Title, Cell Head, Cell Body, Para text 12 point Arial, Header, footer. Am I using Styles? Or Formats? Thanks very much Phil |
#2
Posted to microsoft.public.word.newusers
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Importing formats from another word doc
You can start by clearing the check box for "Keep track of formatting" on
the Edit tab of Tools | Options. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to return every paragraph to its default formatting. This is a draconian treatment, but may be necessary. Actually, I usually start work on such a document by printing it out (if I don't already have hard copy) so that I have a reference for what the user intended (I also save the original document file for reference). Then I make a copy in which I apply Body Text or Body Text First Indent to the entire document (assuming that will be the style for most of the paragraphs), then tag the remaining paragraphs with the required styles. It often helps to do this in two passes: apply the styles in one document, then paste the text into a blank document based on a template that has the required styles defined according to your requirements. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Soccerman58" wrote in message ... Hi I am receiving docs from engineers written (poorly) in Word and I have to tart em up for my adoring public. One trait I have notices is that there are dozens and dozens of available paragraph options that I can apply to the text. Many of them are so close to each other in appearance that I assume they were created by accident by someone else who also doesn't know what they are doing. Notice too that I call them options, because I can't see the difference between a Style and a Format. They appear equally able to get a body into trouble. I realize that I should get a manual and all that, but I am a bit under the gun right now, and for the moment I would be happy if I could just simplify these documents in terms of useful paragraph headings. Forgive this for a general question, but what is the *best* way I can start tidying up these docs? I have one doc that I have pretty much dragged against its will into something I can live with appearance-wise, so can I import the formatting into the doc I am working on today so I can at least create docs that look like they come from the same company? SHould I just apply a different stock template maybe? How can I get rid of a hundred or so of these useless paragraph formats? I would be happy with a Chapter Title, Heading 1, Heading 1.1, Heading 1.1.1, (and their associated TOC entries), TOC Title, Cell Head, Cell Body, Para text 12 point Arial, Header, footer. Am I using Styles? Or Formats? Thanks very much Phil |
#3
Posted to microsoft.public.word.newusers
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Importing formats from another word doc
OK thanks
Phil "Suzanne S. Barnhill" wrote: You can start by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to return every paragraph to its default formatting. This is a draconian treatment, but may be necessary. Actually, I usually start work on such a document by printing it out (if I don't already have hard copy) so that I have a reference for what the user intended (I also save the original document file for reference). Then I make a copy in which I apply Body Text or Body Text First Indent to the entire document (assuming that will be the style for most of the paragraphs), then tag the remaining paragraphs with the required styles. It often helps to do this in two passes: apply the styles in one document, then paste the text into a blank document based on a template that has the required styles defined according to your requirements. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Soccerman58" wrote in message ... Hi I am receiving docs from engineers written (poorly) in Word and I have to tart em up for my adoring public. One trait I have notices is that there are dozens and dozens of available paragraph options that I can apply to the text. Many of them are so close to each other in appearance that I assume they were created by accident by someone else who also doesn't know what they are doing. Notice too that I call them options, because I can't see the difference between a Style and a Format. They appear equally able to get a body into trouble. I realize that I should get a manual and all that, but I am a bit under the gun right now, and for the moment I would be happy if I could just simplify these documents in terms of useful paragraph headings. Forgive this for a general question, but what is the *best* way I can start tidying up these docs? I have one doc that I have pretty much dragged against its will into something I can live with appearance-wise, so can I import the formatting into the doc I am working on today so I can at least create docs that look like they come from the same company? SHould I just apply a different stock template maybe? How can I get rid of a hundred or so of these useless paragraph formats? I would be happy with a Chapter Title, Heading 1, Heading 1.1, Heading 1.1.1, (and their associated TOC entries), TOC Title, Cell Head, Cell Body, Para text 12 point Arial, Header, footer. Am I using Styles? Or Formats? Thanks very much Phil |
#4
Posted to microsoft.public.word.newusers
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Importing formats from another word doc
Hi
I unchecked the box and did the Ctrl+A, Ctrl+Q, Ctrl+Space and it unformatted all the text, but the styles and formats have not reset to their defaults; if I try to apply a format I get what I had before I reformatted the text, which is basically heading numbering that's not sequential. Thanks Phil "Suzanne S. Barnhill" wrote: You can start by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to return every paragraph to its default formatting. This is a draconian treatment, but may be necessary. Actually, I usually start work on such a document by printing it out (if I don't already have hard copy) so that I have a reference for what the user intended (I also save the original document file for reference). Then I make a copy in which I apply Body Text or Body Text First Indent to the entire document (assuming that will be the style for most of the paragraphs), then tag the remaining paragraphs with the required styles. It often helps to do this in two passes: apply the styles in one document, then paste the text into a blank document based on a template that has the required styles defined according to your requirements. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Soccerman58" wrote in message ... Hi I am receiving docs from engineers written (poorly) in Word and I have to tart em up for my adoring public. One trait I have notices is that there are dozens and dozens of available paragraph options that I can apply to the text. Many of them are so close to each other in appearance that I assume they were created by accident by someone else who also doesn't know what they are doing. Notice too that I call them options, because I can't see the difference between a Style and a Format. They appear equally able to get a body into trouble. I realize that I should get a manual and all that, but I am a bit under the gun right now, and for the moment I would be happy if I could just simplify these documents in terms of useful paragraph headings. Forgive this for a general question, but what is the *best* way I can start tidying up these docs? I have one doc that I have pretty much dragged against its will into something I can live with appearance-wise, so can I import the formatting into the doc I am working on today so I can at least create docs that look like they come from the same company? SHould I just apply a different stock template maybe? How can I get rid of a hundred or so of these useless paragraph formats? I would be happy with a Chapter Title, Heading 1, Heading 1.1, Heading 1.1.1, (and their associated TOC entries), TOC Title, Cell Head, Cell Body, Para text 12 point Arial, Header, footer. Am I using Styles? Or Formats? Thanks very much Phil |
#5
Posted to microsoft.public.word.newusers
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Importing formats from another word doc
Numbering must be linked to styles if you want it to work reliably. See
http://www.shaunakelly.com/word/numb...Numbering.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Soccerman58" wrote in message ... Hi I unchecked the box and did the Ctrl+A, Ctrl+Q, Ctrl+Space and it unformatted all the text, but the styles and formats have not reset to their defaults; if I try to apply a format I get what I had before I reformatted the text, which is basically heading numbering that's not sequential. Thanks Phil "Suzanne S. Barnhill" wrote: You can start by clearing the check box for "Keep track of formatting" on the Edit tab of Tools | Options. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to return every paragraph to its default formatting. This is a draconian treatment, but may be necessary. Actually, I usually start work on such a document by printing it out (if I don't already have hard copy) so that I have a reference for what the user intended (I also save the original document file for reference). Then I make a copy in which I apply Body Text or Body Text First Indent to the entire document (assuming that will be the style for most of the paragraphs), then tag the remaining paragraphs with the required styles. It often helps to do this in two passes: apply the styles in one document, then paste the text into a blank document based on a template that has the required styles defined according to your requirements. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Soccerman58" wrote in message ... Hi I am receiving docs from engineers written (poorly) in Word and I have to tart em up for my adoring public. One trait I have notices is that there are dozens and dozens of available paragraph options that I can apply to the text. Many of them are so close to each other in appearance that I assume they were created by accident by someone else who also doesn't know what they are doing. Notice too that I call them options, because I can't see the difference between a Style and a Format. They appear equally able to get a body into trouble. I realize that I should get a manual and all that, but I am a bit under the gun right now, and for the moment I would be happy if I could just simplify these documents in terms of useful paragraph headings. Forgive this for a general question, but what is the *best* way I can start tidying up these docs? I have one doc that I have pretty much dragged against its will into something I can live with appearance-wise, so can I import the formatting into the doc I am working on today so I can at least create docs that look like they come from the same company? SHould I just apply a different stock template maybe? How can I get rid of a hundred or so of these useless paragraph formats? I would be happy with a Chapter Title, Heading 1, Heading 1.1, Heading 1.1.1, (and their associated TOC entries), TOC Title, Cell Head, Cell Body, Para text 12 point Arial, Header, footer. Am I using Styles? Or Formats? Thanks very much Phil |
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