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#1
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Mail merge pagination problems
In Word 2003, I have a 3 page document to mail merge and print
double-sided via an output document. I added a page break & each output element prints on 2 sheets of paper. My input document also has a footer containing [page] {PAGE}/{NUMPAGES} [ALT + F9 displays such elements symbolically.] I have two problems: 1) If I try to print part of the output document, the whole document prints; this was embarrassing until I merged part of the data. 2) In the footer, {PAGE} is reset for each output but {NUMPAGES} is not. e.g. If I merge 5 documents, I get 1/20, 2/20, 3/20, 4/20, 1/20, ... I want 1/4, 2/4, 3/4, 4/4, 1/4, ... [I could probably get the desired form of output by printing directly, rather than via an output document, but prefer not to.] None of this is momentous. I would like to have the solutions or knowledgeable views that I am hitting limitations. -- Walter Briscoe |
#2
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Mail merge pagination problems
When you merge to a new document, each "copy" of your 3 page document
results in a new Word Section in the output, so: a. you need to specify the section you want to print - in Word's Print Dialog, you can specify page/section ranges using e.g. p1s1-p3s1 b. you have to use the { SECTIONPAGES } field instead of the { NUMPAGES } field That may not fix everything, but it's a start:-) -- Peter Jamieson http://tips.pjmsn.me.uk "Walter Briscoe" wrote in message ... In Word 2003, I have a 3 page document to mail merge and print double-sided via an output document. I added a page break & each output element prints on 2 sheets of paper. My input document also has a footer containing [page] {PAGE}/{NUMPAGES} [ALT + F9 displays such elements symbolically.] I have two problems: 1) If I try to print part of the output document, the whole document prints; this was embarrassing until I merged part of the data. 2) In the footer, {PAGE} is reset for each output but {NUMPAGES} is not. e.g. If I merge 5 documents, I get 1/20, 2/20, 3/20, 4/20, 1/20, ... I want 1/4, 2/4, 3/4, 4/4, 1/4, ... [I could probably get the desired form of output by printing directly, rather than via an output document, but prefer not to.] None of this is momentous. I would like to have the solutions or knowledgeable views that I am hitting limitations. -- Walter Briscoe |
#3
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Mail merge pagination problems
I shall comply with the practice of heading a response with the new
text. My preference is to interleave it. I am not up to appending the original posting to a sig. I am sorry I took so long to respond to Peter's response. I now know a little more about sections. {SECTIONPAGES} is more useful than {NUMPAGES} to me. I want to pad each "copy" from 3 pages to 4 with a blank page. If I Insert/Break.../Page Break, any headers and footers appear on the blank page. I found this works: Insert/Break.../Even Page to create a new section; disconnect that section from the previous one with View/Headers and Footers/Link to previous and delete everything in those headers and footers. The delete operation deletes all headers and footers if Link to previous is enabled. At first, I got: 1/3, 2/3, 3/3, blank; 1/4, 2/4, 3/4, blank; ... i.e. the number of pages in the first section of "copies" other than the first copy was 4 rather than the 3 I expected. I made this problem go away by making the last page of the section a line shorter. That meant that each "copy" of my document consisted of two sections. I found that File\Print...\Pages: s3p1-s3p3 works as Peter said. At first, I thought he was using an algebra rather than s and p symbols. Where is that symbolism documented for Word 2003 & why is it useful? Why is it useful for File\Print...\Pages: 5-7 to print all pages? In message of Mon, 23 Jun 2008 10:13:53 in microsoft.public.word.mailmerge.fields, Peter Jamieson writes When you merge to a new document, each "copy" of your 3 page document results in a new Word Section in the output, so: a. you need to specify the section you want to print - in Word's Print Dialog, you can specify page/section ranges using e.g. p1s1-p3s1 b. you have to use the { SECTIONPAGES } field instead of the { NUMPAGES } field That may not fix everything, but it's a start:-) -- Walter Briscoe |
#4
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Mail merge pagination problems
At first, I thought he was using an algebra rather than s and p symbols.
:-) Where is that symbolism documented for Word 2003 & why is it useful? You should find it in Word Help - Table of Contents-Printing-Print a document-Print all or part of a single document-Print Specific pages and sections. & why is it useful? Possibly because quite a lot of people structure their documents using sections and probably find it useful to be able to print specific sections and partial sections. A number of people doing merge to a new document also find it useful to be able to do the merge, then print specific sections. However, because there are online and offline versions of Word Help (I'm using the Online version) I can't be sure that particular item will be visible to you. Why is it useful for File\Print...\Pages: 5-7 to print all pages? I don't think it is (if I have understood you correctly). Personally, I've always found Word's approach to printing pages confusing as it's not completely obvious whether the pages it is talking about are absolute page numbers absolute page numbers within sections, or somehow related to the page numbers you may have inserted using { PAGE }. But I don't think the current syntax has changed for a very long time. -- Peter Jamieson http://tips.pjmsn.me.uk "Walter Briscoe" wrote in message ... I shall comply with the practice of heading a response with the new text. My preference is to interleave it. I am not up to appending the original posting to a sig. I am sorry I took so long to respond to Peter's response. I now know a little more about sections. {SECTIONPAGES} is more useful than {NUMPAGES} to me. I want to pad each "copy" from 3 pages to 4 with a blank page. If I Insert/Break.../Page Break, any headers and footers appear on the blank page. I found this works: Insert/Break.../Even Page to create a new section; disconnect that section from the previous one with View/Headers and Footers/Link to previous and delete everything in those headers and footers. The delete operation deletes all headers and footers if Link to previous is enabled. At first, I got: 1/3, 2/3, 3/3, blank; 1/4, 2/4, 3/4, blank; ... i.e. the number of pages in the first section of "copies" other than the first copy was 4 rather than the 3 I expected. I made this problem go away by making the last page of the section a line shorter. That meant that each "copy" of my document consisted of two sections. I found that File\Print...\Pages: s3p1-s3p3 works as Peter said. At first, I thought he was using an algebra rather than s and p symbols. Where is that symbolism documented for Word 2003 & why is it useful? Why is it useful for File\Print...\Pages: 5-7 to print all pages? In message of Mon, 23 Jun 2008 10:13:53 in microsoft.public.word.mailmerge.fields, Peter Jamieson writes When you merge to a new document, each "copy" of your 3 page document results in a new Word Section in the output, so: a. you need to specify the section you want to print - in Word's Print Dialog, you can specify page/section ranges using e.g. p1s1-p3s1 b. you have to use the { SECTIONPAGES } field instead of the { NUMPAGES } field That may not fix everything, but it's a start:-) -- Walter Briscoe |
#5
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Mail merge pagination problems
In message of Sat, 5 Jul 2008
14:34:24 in microsoft.public.word.mailmerge.fields, Peter Jamieson writes At first, I thought he was using an algebra rather than s and p symbols. :-) Where is that symbolism documented for Word 2003 & why is it useful? You should find it in Word Help - Table of Contents-Printing-Print a document-Print all or part of a single document-Print Specific pages and sections. I found the relevant page for Word 2003 was http://office.microsoft.com/en-us/word/HP051895811033.aspx & why is it useful? Possibly because quite a lot of people structure their documents using sections and probably find it useful to be able to print specific sections and partial sections. A number of people doing merge to a new document also find it useful to be able to do the merge, then print specific sections. However, because there are online and offline versions of Word Help (I'm using the Online version) I can't be sure that particular item will be visible to you. It was not visible in the offline help. Why is it useful for File\Print...\Pages: 5-7 to print all pages? I don't think it is (if I have understood you correctly). Personally, I've always found Word's approach to printing pages confusing as it's not completely obvious whether the pages it is talking about are absolute page numbers absolute page numbers within sections, or somehow related to the page numbers you may have inserted using { PAGE }. But I don't think the current syntax has changed for a very long time. I am glad you also find it confusing. I am sure "page range in a document with sections" = "all pages" will bite me again. Your help is much appreciated. -- Walter Briscoe |
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