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#1
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Auto Text Entries in Protected Forms
I feel bad I need to come back and ask for some pointers, you've all been a
great help in the past. We have a large network of computers, all of which are using a series of network-based forms, saved as MS Word Templates. Most are using Word 2000 and above, on machines ruinning no less than Windows 2000. To facilitate users being able to customize their Normal.dot, the Normal template is stored in a network drive that only they can access. The machines were individually pathed to have the User Templates pathed to their network location. This has worked fine for a couple of years now, everyone has been happy. They have been able to create auto text entries and use them in forms, even when the form was in a protected state. Recently, some work stations have been moved and persons have been assigned to other computers. When the new machines are pathed to their network drives, the autotext entries are present- but only partially populate- unless the document is unlocked. If the document is unlocked, all works well, and they can resecure the document using a toolbar relock I developed with assistance from this group. However, the form field disappears, making it impossible for them to relock the document and add additional data. This resolution is cumbersome in any event. Any thoughts as to what might be causing this phemomena? Any changes to programs have always resulted in upgrade of operating system and/or version of Word, so I can't see it being a generational problem. Thanks for any input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division |
#2
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Auto Text Entries in Protected Forms
You should not be sharing normal.dot. Ever.
You can share AutoText very easily without sharing normal.dot. Just put the AutoText in a separate template that you can share. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. How are you "populating" AutoText entries? What do you mean by this? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Steve Zuelke" wrote in message ... I feel bad I need to come back and ask for some pointers, you've all been a great help in the past. We have a large network of computers, all of which are using a series of network-based forms, saved as MS Word Templates. Most are using Word 2000 and above, on machines ruinning no less than Windows 2000. To facilitate users being able to customize their Normal.dot, the Normal template is stored in a network drive that only they can access. The machines were individually pathed to have the User Templates pathed to their network location. This has worked fine for a couple of years now, everyone has been happy. They have been able to create auto text entries and use them in forms, even when the form was in a protected state. Recently, some work stations have been moved and persons have been assigned to other computers. When the new machines are pathed to their network drives, the autotext entries are present- but only partially populate- unless the document is unlocked. If the document is unlocked, all works well, and they can resecure the document using a toolbar relock I developed with assistance from this group. However, the form field disappears, making it impossible for them to relock the document and add additional data. This resolution is cumbersome in any event. Any thoughts as to what might be causing this phemomena? Any changes to programs have always resulted in upgrade of operating system and/or version of Word, so I can't see it being a generational problem. Thanks for any input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division |
#3
Posted to microsoft.public.word.docmanagement
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Auto Text Entries in Protected Forms
Pewrhaps I wasn't clear. Each user has a specific network "folder" in which
an individual copy of normal.dot is stored. Their User Templates are mapped to this drive and location. Joe Smith, Jane Doe, John Public each have a copy of normal.dot that no one else accesses or customizes. They do not share auto text entries, each develop their own suited to their writing style. When in a form field, typically, they start typing the shorthand entry, when the autotext prompt displays they hit enter and the text populates. We came to the individualized normal.dot template in a proprietary user folder when we encountered problems with using a template file. Too many users were unfamiliar with the process of building and saving such a file, we took advantage of the automatic save to Normal.dot when Word shuts down. This is only affecting three users that were switched among work stations. As far as I can tell, this seems to be a versions issue, but as they upgraded, I'm perplexed as to why a higher generation would be having problems with a lower generation. I appreciate your input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division "Charles Kenyon" wrote: You should not be sharing normal.dot. Ever. You can share AutoText very easily without sharing normal.dot. Just put the AutoText in a separate template that you can share. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. How are you "populating" AutoText entries? What do you mean by this? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Steve Zuelke" wrote in message ... I feel bad I need to come back and ask for some pointers, you've all been a great help in the past. We have a large network of computers, all of which are using a series of network-based forms, saved as MS Word Templates. Most are using Word 2000 and above, on machines ruinning no less than Windows 2000. To facilitate users being able to customize their Normal.dot, the Normal template is stored in a network drive that only they can access. The machines were individually pathed to have the User Templates pathed to their network location. This has worked fine for a couple of years now, everyone has been happy. They have been able to create auto text entries and use them in forms, even when the form was in a protected state. Recently, some work stations have been moved and persons have been assigned to other computers. When the new machines are pathed to their network drives, the autotext entries are present- but only partially populate- unless the document is unlocked. If the document is unlocked, all works well, and they can resecure the document using a toolbar relock I developed with assistance from this group. However, the form field disappears, making it impossible for them to relock the document and add additional data. This resolution is cumbersome in any event. Any thoughts as to what might be causing this phemomena? Any changes to programs have always resulted in upgrade of operating system and/or version of Word, so I can't see it being a generational problem. Thanks for any input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division |
#4
Posted to microsoft.public.word.docmanagement
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Auto Text Entries in Protected Forms
I'm still not sure I understand what is happening. In any case, for users
where the AutoText is not popping up in the form fields, have them try pressing the F3 key after typing the name of the AutoText entry. Does that work? (I'm suggesting this both as a workaround and a diagnostic.) -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Steve Zuelke" wrote in message ... Pewrhaps I wasn't clear. Each user has a specific network "folder" in which an individual copy of normal.dot is stored. Their User Templates are mapped to this drive and location. Joe Smith, Jane Doe, John Public each have a copy of normal.dot that no one else accesses or customizes. They do not share auto text entries, each develop their own suited to their writing style. When in a form field, typically, they start typing the shorthand entry, when the autotext prompt displays they hit enter and the text populates. We came to the individualized normal.dot template in a proprietary user folder when we encountered problems with using a template file. Too many users were unfamiliar with the process of building and saving such a file, we took advantage of the automatic save to Normal.dot when Word shuts down. This is only affecting three users that were switched among work stations. As far as I can tell, this seems to be a versions issue, but as they upgraded, I'm perplexed as to why a higher generation would be having problems with a lower generation. I appreciate your input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division "Charles Kenyon" wrote: You should not be sharing normal.dot. Ever. You can share AutoText very easily without sharing normal.dot. Just put the AutoText in a separate template that you can share. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. How are you "populating" AutoText entries? What do you mean by this? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Steve Zuelke" wrote in message ... I feel bad I need to come back and ask for some pointers, you've all been a great help in the past. We have a large network of computers, all of which are using a series of network-based forms, saved as MS Word Templates. Most are using Word 2000 and above, on machines ruinning no less than Windows 2000. To facilitate users being able to customize their Normal.dot, the Normal template is stored in a network drive that only they can access. The machines were individually pathed to have the User Templates pathed to their network location. This has worked fine for a couple of years now, everyone has been happy. They have been able to create auto text entries and use them in forms, even when the form was in a protected state. Recently, some work stations have been moved and persons have been assigned to other computers. When the new machines are pathed to their network drives, the autotext entries are present- but only partially populate- unless the document is unlocked. If the document is unlocked, all works well, and they can resecure the document using a toolbar relock I developed with assistance from this group. However, the form field disappears, making it impossible for them to relock the document and add additional data. This resolution is cumbersome in any event. Any thoughts as to what might be causing this phemomena? Any changes to programs have always resulted in upgrade of operating system and/or version of Word, so I can't see it being a generational problem. Thanks for any input. -- Steve Zuelke Federal Programs Coordinator Nevada Employment Security Division |
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