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#1
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Word will not update Table of Contents
Using Word 2003 (11.8026.8028) SP2 under XP Pro SP2.
I am editing someone else's document. On the surface it seems to be straightforward in every way -- just a 30-page report including some Heading 1 and Heading 2 lines. Tracking is enabled. When I started editing, I deleted about 10 consecutive pages, then updated the ToC. No problems. I did some other minor editing, and the ToC still updated OK. Then I copy/pasted about 10 new pages from another document (being careful not to copy the final paragraph mark), and tried to update the ToC. It wouldn't update. I removed the ToC, and tried to insert a new one. Word asked me if I wanted to *update* the ToC. Why would it do that, as I had deleted it? Now, whatever I try, I just can't update the ToC. A further strange thing: the first entry in the ToC is now duplicated (but the associated Heading 1 line only appears once). I've tried updating with Tracking disabled. I've closed Word and restarted it. Still no success. Ideas anyone? -- Ian |
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#2
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
The duplication of Heading 1 almost certainly results from a manual page
break before the heading. Delete it and format the heading as "Page break before." For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? If they use other styles, have you selected these in the TOC Options? Are any of the headings in text boxes? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "news" wrote in message ... Using Word 2003 (11.8026.8028) SP2 under XP Pro SP2. I am editing someone else's document. On the surface it seems to be straightforward in every way -- just a 30-page report including some Heading 1 and Heading 2 lines. Tracking is enabled. When I started editing, I deleted about 10 consecutive pages, then updated the ToC. No problems. I did some other minor editing, and the ToC still updated OK. Then I copy/pasted about 10 new pages from another document (being careful not to copy the final paragraph mark), and tried to update the ToC. It wouldn't update. I removed the ToC, and tried to insert a new one. Word asked me if I wanted to *update* the ToC. Why would it do that, as I had deleted it? Now, whatever I try, I just can't update the ToC. A further strange thing: the first entry in the ToC is now duplicated (but the associated Heading 1 line only appears once). I've tried updating with Tracking disabled. I've closed Word and restarted it. Still no success. Ideas anyone? -- Ian |
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#3
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
In message , Suzanne S. Barnhill
writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. -- Ian |
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#4
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
Copying the contents to a new document is probably worth trying.
Delete any section breaks, then press Ctrl+A to select the whole document, press Shift+Left Arrow to deselect the final paragraph marks, copy and paste into a new document. For more, see the relevant section of the article at http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. For instructions on preserving the tracked changes when copying, see http://www.shaunakelly.com/word/trac...s.html#Copying. -- Stefan Blom Microsoft Word MVP "news" wrote in message news  In message , Suzanne S. Barnhill writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. -- Ian |
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#5
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
Ian,
This looks like the sort of problem that DocTidy should fix for you. DocTidy is software that I have developed which sorts out many formatting problems in Word. I'm always on the look out for problem documents with which I can further test and refine our software. If your document is one you could share with me, I would love the opportunity to run it through our software and see how it performs. Let me know if this is something you would be interested in trying. If you want to take a look at the Home user version of the software, just go to our site at www.kutchka.com Cheers Mike On Wed, 25 Oct 2006 07:06:50 GMT, news wrote: In message , Suzanne S. Barnhill writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. Free tips for Microsoft Office users. http://www.freewordtips.com/ |
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#6
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
In message , Mike Seddon
writes Ian, This looks like the sort of problem that DocTidy should fix for you. DocTidy is software that I have developed which sorts out many formatting problems in Word. I'm always on the look out for problem documents with which I can further test and refine our software. If your document is one you could share with me, I would love the opportunity to run it through our software and see how it performs. Let me know if this is something you would be interested in trying. If you want to take a look at the Home user version of the software, just go to our site at www.kutchka.com Mike, This sounds interesting. Unfortunately, though, the document is confidential, so I can't send it to you. However, I will take a look at your site. -- Ian |
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#7
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
In message , Stefan Blom
writes Copying the contents to a new document is probably worth trying. Delete any section breaks, then press Ctrl+A to select the whole document, press Shift+Left Arrow to deselect the final paragraph marks, copy and paste into a new document. For more, see the relevant section of the article at http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. For instructions on preserving the tracked changes when copying, see http://www.shaunakelly.com/word/trac...s.html#Copying. Many thanks Stefan. I will try this. -- Ian |
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#8
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
You are welcome.
-- Stefan Blom Microsoft Word MVP "news" wrote in message news  In message , Stefan Blom writes Copying the contents to a new document is probably worth trying. Delete any section breaks, then press Ctrl+A to select the whole document, press Shift+Left Arrow to deselect the final paragraph marks, copy and paste into a new document. For more, see the relevant section of the article at http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. For instructions on preserving the tracked changes when copying, see http://www.shaunakelly.com/word/trac...angesWorks.htm l#Copying. Many thanks Stefan. I will try this. -- Ian |
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#9
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
Mike,
An extract from your site... 'getting your documents to like right' "Mike Seddon" wrote in message ... Ian, This looks like the sort of problem that DocTidy should fix for you. DocTidy is software that I have developed which sorts out many formatting problems in Word. I'm always on the look out for problem documents with which I can further test and refine our software. If your document is one you could share with me, I would love the opportunity to run it through our software and see how it performs. Let me know if this is something you would be interested in trying. If you want to take a look at the Home user version of the software, just go to our site at www.kutchka.com Cheers Mike On Wed, 25 Oct 2006 07:06:50 GMT, news wrote: In message , Suzanne S. Barnhill writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. Free tips for Microsoft Office users. http://www.freewordtips.com/ |
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#10
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
Try turning off Tracked Changes, and deleting the TOC and then Reinsert the
TOC again with Tracked Changes still turned off and see if it will create and update now. (The message about replacing the TOC is because there was a "Tracked as Deleted" TOC in your document.) If it will create and update to at least the point of showing the headings and other entries that you had before, then check to make sure that the pages you inserted were formatted as Heading Styles. For the Heading that is showing up twice. Check to see whether it is marked two times, for instance whether it has a TC entry, and is a Heading Style, or is marked with a TC entry and has Paragraph Formatting to indicate that it is a Level 1. Good Luck. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message was posted to a newsgroup, Please post replies and questions to the group so that others can learn as well. "news" wrote in message ... Using Word 2003 (11.8026.8028) SP2 under XP Pro SP2. I am editing someone else's document. On the surface it seems to be straightforward in every way -- just a 30-page report including some Heading 1 and Heading 2 lines. Tracking is enabled. When I started editing, I deleted about 10 consecutive pages, then updated the ToC. No problems. I did some other minor editing, and the ToC still updated OK. Then I copy/pasted about 10 new pages from another document (being careful not to copy the final paragraph mark), and tried to update the ToC. It wouldn't update. I removed the ToC, and tried to insert a new one. Word asked me if I wanted to *update* the ToC. Why would it do that, as I had deleted it? Now, whatever I try, I just can't update the ToC. A further strange thing: the first entry in the ToC is now duplicated (but the associated Heading 1 line only appears once). I've tried updating with Tracking disabled. I've closed Word and restarted it. Still no success. Ideas anyone? -- Ian |
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#11
Posted to microsoft.public.word.newusers
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Word will not update Table of Contents
Thanks. Proof reading eh!
On Thu, 26 Oct 2006 04:21:37 +1000, "aalaan" wrote: Mike, An extract from your site... 'getting your documents to like right' "Mike Seddon" wrote in message .. . Ian, This looks like the sort of problem that DocTidy should fix for you. DocTidy is software that I have developed which sorts out many formatting problems in Word. I'm always on the look out for problem documents with which I can further test and refine our software. If your document is one you could share with me, I would love the opportunity to run it through our software and see how it performs. Let me know if this is something you would be interested in trying. If you want to take a look at the Home user version of the software, just go to our site at www.kutchka.com Cheers Mike On Wed, 25 Oct 2006 07:06:50 GMT, news wrote: In message , Suzanne S. Barnhill writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. Free tips for Microsoft Office users. http://www.freewordtips.com/ Free tips for Microsoft Office users. http://www.freewordtips.com/ |
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#12
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Word will not update Table of Contents
A pleasure. We all do it! I'm an editor by profession and I look at every
book I've edited when I get my free copy of the finished article. I nearly always find one error that I've missed and once I found one that I'd introduced! "Mike Seddon" wrote in message ... Thanks. Proof reading eh! On Thu, 26 Oct 2006 04:21:37 +1000, "aalaan" wrote: Mike, An extract from your site... 'getting your documents to like right' "Mike Seddon" wrote in message . .. Ian, This looks like the sort of problem that DocTidy should fix for you. DocTidy is software that I have developed which sorts out many formatting problems in Word. I'm always on the look out for problem documents with which I can further test and refine our software. If your document is one you could share with me, I would love the opportunity to run it through our software and see how it performs. Let me know if this is something you would be interested in trying. If you want to take a look at the Home user version of the software, just go to our site at www.kutchka.com Cheers Mike On Wed, 25 Oct 2006 07:06:50 GMT, news wrote: In message , Suzanne S. Barnhill writes The duplication of Heading 1 almost certainly results from a manual page break before the heading. Delete it and format the heading as "Page break before." No, there was no page break, and all Heading 1 lines are formatted as "Page Break Before". For the rest, do your headings actually use Heading 1 and Heading 2 (built-in styles)? Yes. If they use other styles, have you selected these in the TOC Options? N/A Are any of the headings in text boxes? No. However, I have now persuaded Word to update the ToC. To do this, I switched from Print Layout View to Normal View. But instead of updating the ToC almost instantaneously, everything froze with the hourglass showing for over 6 *minutes* before the new ToC appeared! As I explained originally, this problem only arose after I copied some pages from another document. In that other document, ToC update works fine. Weird! I am now tempted to create a new document and paste the old document into it, to see if the problem goes away. However, if I do this, how do I include the tracked changes in the new document? Readers will need to see the changes. Free tips for Microsoft Office users. http://www.freewordtips.com/ Free tips for Microsoft Office users. http://www.freewordtips.com/ |
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