I have word 2003 on my computer but another legal assistant in my office has
word 2002 and occasionally i have to use her computer. For the life of me, I
cannot figure out how to mark a table of content entry.

It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:
I have word 2003 on my computer but another legal assistant in my office has
word 2002 and occasionally i have to use her computer. For the life of me, I
cannot figure out how to mark a table of content entry.

hmmmm really.... In word 2003, I just highlight the text and hit the button
on my toolbar. As far as I can see in word 2002, there is no button on the
toolbar to do it and everything I have read on how to do it seems a lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:

It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:
I have word 2003 on my computer but another legal assistant in my office has
word 2002 and occasionally i have to use her computer. For the life of me, I
cannot figure out how to mark a table of content entry.

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit the button
on my toolbar. As far as I can see in word 2002, there is no button on the
toolbar to do it and everything I have read on how to do it seems a lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my office has
word 2002 and occasionally i have to use her computer. For the life of me, I
cannot figure out how to mark a table of content entry.

thanks a lot... that works. I wish the help menu would just say that instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit the button
on my toolbar. As far as I can see in word 2002, there is no button on the
toolbar to do it and everything I have read on how to do it seems a lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my office has
word 2002 and occasionally i have to use her computer. For the life of me, I
cannot figure out how to mark a table of content entry.

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"vicki in SantaBarbara"
wrote in message ...
thanks a lot... that works. I wish the help menu would just say that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit the
button
on my toolbar. As far as I can see in word 2002, there is no button
on the
toolbar to do it and everything I have read on how to do it seems a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my
office has
word 2002 and occasionally i have to use her computer. For the life
of me, I
cannot figure out how to mark a table of content entry.

[Diana]

Suzanne, these instructions no longer work for me. (Word 2003) I use my own
defined styles in the document. I assign TOC levels to the proper styles.
When I generate the table of contents, the entire paragraph shows up in the
TOC rather than stopping at the first period. I'm reading around that you
need to now apply the heading style directly to the text, but when I do that,
it applied to the entire paragraph. Then there is something about using the
TOC toolbar, but the instructions make no sense to me. Is there anywhere I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"vicki in SantaBarbara"
wrote in message ...
thanks a lot... that works. I wish the help menu would just say that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit the
button
on my toolbar. As far as I can see in word 2002, there is no button
on the
toolbar to do it and everything I have read on how to do it seems a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my
office has
word 2002 and occasionally i have to use her computer. For the life
of me, I
cannot figure out how to mark a table of content entry.

[Suzanne S. Barnhill]

If you have created TC fields, you need to check the box for "Table entry
fields" in the TOC Options dialog (and probably clear the boxes for "Styles"
and "Outline levels").

But from your description it does not sound as if you have actually created
TC fields. In that case, you must either apply a paragraph to a portion of a
paragraph, insert a style separator, or use a hidden paragraph mark (see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Diana" wrote in message
...
Suzanne, these instructions no longer work for me. (Word 2003) I use my
own
defined styles in the document. I assign TOC levels to the proper styles.
When I generate the table of contents, the entire paragraph shows up in
the
TOC rather than stopping at the first period. I'm reading around that you
need to now apply the heading style directly to the text, but when I do
that,
it applied to the entire paragraph. Then there is something about using
the
TOC toolbar, but the instructions make no sense to me. Is there anywhere
I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"vicki in SantaBarbara"
wrote in message
...
thanks a lot... that works. I wish the help menu would just say that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit
the
button
on my toolbar. As far as I can see in word 2002, there is no
button
on the
toolbar to do it and everything I have read on how to do it seems
a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my
office has
word 2002 and occasionally i have to use her computer. For the
life
of me, I
cannot figure out how to mark a table of content entry.

[Diana]

I sure am struggling with this. I formatted the text I want to appear in
the TOC as "Heading 1", then entered an invisilbe return, then formatted the
rest of the paragraph as I wanted it, in the Legal_L1 style. It still picks
up both, i.e., the entire paragraph shows up in the TOC, albeit on separate
lines now. argh.

"Suzanne S. Barnhill" wrote:

If you have created TC fields, you need to check the box for "Table entry
fields" in the TOC Options dialog (and probably clear the boxes for "Styles"
and "Outline levels").

But from your description it does not sound as if you have actually created
TC fields. In that case, you must either apply a paragraph to a portion of a
paragraph, insert a style separator, or use a hidden paragraph mark (see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Diana" wrote in message
...
Suzanne, these instructions no longer work for me. (Word 2003) I use my
own
defined styles in the document. I assign TOC levels to the proper styles.
When I generate the table of contents, the entire paragraph shows up in
the
TOC rather than stopping at the first period. I'm reading around that you
need to now apply the heading style directly to the text, but when I do
that,
it applied to the entire paragraph. Then there is something about using
the
TOC toolbar, but the instructions make no sense to me. Is there anywhere
I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"vicki in SantaBarbara"
wrote in message
...
thanks a lot... that works. I wish the help menu would just say that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and hit
the
button
on my toolbar. As far as I can see in word 2002, there is no
button
on the
toolbar to do it and everything I have read on how to do it seems
a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant in my
office has
word 2002 and occasionally i have to use her computer. For the
life
of me, I
cannot figure out how to mark a table of content entry.

[Suzanne S. Barnhill]

My guess is that Legal_L1 has an outline level of 1 and consequently is
picked up automatically. You can delete the 1 beside the style in the TOC
Options dialog or change the outline level in the style definition to Body
Text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Diana" wrote in message
news
I sure am struggling with this. I formatted the text I want to appear
in
the TOC as "Heading 1", then entered an invisilbe return, then formatted
the
rest of the paragraph as I wanted it, in the Legal_L1 style. It still
picks
up both, i.e., the entire paragraph shows up in the TOC, albeit on
separate
lines now. argh.

"Suzanne S. Barnhill" wrote:

If you have created TC fields, you need to check the box for "Table
entry
fields" in the TOC Options dialog (and probably clear the boxes for
"Styles"
and "Outline levels").

But from your description it does not sound as if you have actually
created
TC fields. In that case, you must either apply a paragraph to a portion
of a
paragraph, insert a style separator, or use a hidden paragraph mark (see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Diana" wrote in message
...
Suzanne, these instructions no longer work for me. (Word 2003) I use
my
own
defined styles in the document. I assign TOC levels to the proper
styles.
When I generate the table of contents, the entire paragraph shows up
in
the
TOC rather than stopping at the first period. I'm reading around that
you
need to now apply the heading style directly to the text, but when I
do
that,
it applied to the entire paragraph. Then there is something about
using
the
TOC toolbar, but the instructions make no sense to me. Is there
anywhere
I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"vicki in SantaBarbara"

wrote in message
...
thanks a lot... that works. I wish the help menu would just say
that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and
hit
the
button
on my toolbar. As far as I can see in word 2002, there is no
button
on the
toolbar to do it and everything I have read on how to do it
seems
a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant
in my
office has
word 2002 and occasionally i have to use her computer. For
the
life
of me, I
cannot figure out how to mark a table of content entry.

[Diana]

YOU CAN DELETE THE 1 BESIDE THE STYLE IN THE TOC OPTIONS - I do not have a
1 there because in the TOC Options dialog I have only clicked on "TABLE ENTRY
FIELDS" and nothing else. None of the styles to the right are checked, they
are actually greyed out. So the way I understand it, the TOC grabs the text
I put in the TOC field (when I marked the section), but it's formatting based
on the TOC style. Which does not pick up my automatic numbering in my
document.

OR CHANGE THE OUTLINE LEVEL IN THE STYLE DEFINTION TO BODY TEXT - this I
don't understand. Outline level, in the style definition. ?


Text.




"Suzanne S. Barnhill" wrote:

My guess is that Legal_L1 has an outline level of 1 and consequently is
picked up automatically. You can delete the 1 beside the style in the TOC
Options dialog or change the outline level in the style definition to Body
Text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Diana" wrote in message
news
I sure am struggling with this. I formatted the text I want to appear
in
the TOC as "Heading 1", then entered an invisilbe return, then formatted
the
rest of the paragraph as I wanted it, in the Legal_L1 style. It still
picks
up both, i.e., the entire paragraph shows up in the TOC, albeit on
separate
lines now. argh.

"Suzanne S. Barnhill" wrote:

If you have created TC fields, you need to check the box for "Table
entry
fields" in the TOC Options dialog (and probably clear the boxes for
"Styles"
and "Outline levels").

But from your description it does not sound as if you have actually
created
TC fields. In that case, you must either apply a paragraph to a portion
of a
paragraph, insert a style separator, or use a hidden paragraph mark (see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Diana" wrote in message
...
Suzanne, these instructions no longer work for me. (Word 2003) I use
my
own
defined styles in the document. I assign TOC levels to the proper
styles.
When I generate the table of contents, the entire paragraph shows up
in
the
TOC rather than stopping at the first period. I'm reading around that
you
need to now apply the heading style directly to the text, but when I
do
that,
it applied to the entire paragraph. Then there is something about
using
the
TOC toolbar, but the instructions make no sense to me. Is there
anywhere
I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"vicki in SantaBarbara"

wrote in message
...
thanks a lot... that works. I wish the help menu would just say
that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and
hit
the
button
on my toolbar. As far as I can see in word 2002, there is no
button
on the
toolbar to do it and everything I have read on how to do it
seems
a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant
in my
office has
word 2002 and occasionally i have to use her computer. For
the
life
of me, I
cannot figure out how to mark a table of content entry.

[Diana]

Suzanne - ignore the above, I am trying to solve the problem from two
different directions, and forgot what direction I asked for your help from.!

"Diana" wrote:


YOU CAN DELETE THE 1 BESIDE THE STYLE IN THE TOC OPTIONS - I do not have a
1 there because in the TOC Options dialog I have only clicked on "TABLE ENTRY
FIELDS" and nothing else. None of the styles to the right are checked, they
are actually greyed out. So the way I understand it, the TOC grabs the text
I put in the TOC field (when I marked the section), but it's formatting based
on the TOC style. Which does not pick up my automatic numbering in my
document.

OR CHANGE THE OUTLINE LEVEL IN THE STYLE DEFINTION TO BODY TEXT - this I
don't understand. Outline level, in the style definition. ?


Text.




"Suzanne S. Barnhill" wrote:

My guess is that Legal_L1 has an outline level of 1 and consequently is
picked up automatically. You can delete the 1 beside the style in the TOC
Options dialog or change the outline level in the style definition to Body
Text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Diana" wrote in message
news
I sure am struggling with this. I formatted the text I want to appear
in
the TOC as "Heading 1", then entered an invisilbe return, then formatted
the
rest of the paragraph as I wanted it, in the Legal_L1 style. It still
picks
up both, i.e., the entire paragraph shows up in the TOC, albeit on
separate
lines now. argh.

"Suzanne S. Barnhill" wrote:

If you have created TC fields, you need to check the box for "Table
entry
fields" in the TOC Options dialog (and probably clear the boxes for
"Styles"
and "Outline levels").

But from your description it does not sound as if you have actually
created
TC fields. In that case, you must either apply a paragraph to a portion
of a
paragraph, insert a style separator, or use a hidden paragraph mark (see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Diana" wrote in message
...
Suzanne, these instructions no longer work for me. (Word 2003) I use
my
own
defined styles in the document. I assign TOC levels to the proper
styles.
When I generate the table of contents, the entire paragraph shows up
in
the
TOC rather than stopping at the first period. I'm reading around that
you
need to now apply the heading style directly to the text, but when I
do
that,
it applied to the entire paragraph. Then there is something about
using
the
TOC toolbar, but the instructions make no sense to me. Is there
anywhere
I
can find clearer instructions?

"Suzanne S. Barnhill" wrote:

Note that marking a TOC entry inserts a TC field, but this is rarely
necessary; see http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"vicki in SantaBarbara"

wrote in message
...
thanks a lot... that works. I wish the help menu would just say
that
instead
of the long explanation they give there.

"garfield-n-odie" wrote:

I think you must have added that button your Word 2003 toolbar.
You can add the same button to your Word 2002 toolbar. Or just
highlight the text and press Alt+Shift+O (that's the letter O,
not the number zero).

vicki in SantaBarbara wrote:

hmmmm really.... In word 2003, I just highlight the text and
hit
the
button
on my toolbar. As far as I can see in word 2002, there is no
button
on the
toolbar to do it and everything I have read on how to do it
seems
a
lot more
complicated than just hitting a button.

"garfield-n-odie" wrote:


It's done the same way in Word 2002 as it is in Word 2003.

vicki in SantaBarbara wrote:

I have word 2003 on my computer but another legal assistant
in my
office has
word 2002 and occasionally i have to use her computer. For
the
life
of me, I
cannot figure out how to mark a table of content entry.